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2022-01-01-accounts

Trustees’ Annual Report for the period

From 02/01/2021 Period start date To 01/01/2022 Period end date

Charity name: Smiling Families

Charity registration number: 1183860

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide support, friendship and
arranged activities to help families
affected by serious/terminal illness or
disability, giving a chance to smile and
spend quality time together
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Arranging support sessions, therapeutic
activities, wish making small grant
offering and special events/respite
breaks and days out.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 ll trustees are aware of the commission
guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The charity has a policy in place for
grant
making. All grants are viewed and
discussed by trustees. Before a
decision
is made following a previously set
criteria.
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 We have a small number of committed
volunteers who undergo regular
safeguarding training.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We began a slow reintroduction of
charity support visits to those most
vulnerable and in need,our group
activity sessions have taken a monthly
return with reduced numbers,We held a
very successful Summer Fun Day, many
of the families had not been able to take
respite breaks, have holidays or even
meet with other families. We
implemented a vaccinated only
attendance to ensure the wellbeing of
the vulnerable families attending. We
were able to award cash
grants to families in vulnerable
positions. (To purchase end of life
family activities/garden accessibility for
disabled children. Help towards
household purchases)We were able to
purchase soft play/adapted and sensory
equipment for use in our toy lending
library for families unable to access
local facilities and those who suffer
financial hardship as such items can be
expensive. We added archery,large
playhouse and sports adapted
equipment for the group sessions and
the summer fun day.
We packed and dispatched Mother’s
Day and Father’s Day boxes for the
families and our (socially distanced
Santa drop delivering gifts to families in
their homes with a mobile grotto)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We achieved all objectives, we had set
less objectives due to the struggle we
have had in funding during this year.
Performance of fundraising
activities against objectives
set		 Para 1.41 Our fundraising has suffered this year,
we have found the struggle as a small
charity difficult with the support of our
main sponsors and with fundraising
activities we have been able to offer a
minimised but affective service.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 As a small charity it was decided by the
trustees to hold a small reserve
to ensure the basics of the support
sessions could be covered should the
charity be in difficulty due to lack of
funding or support, an agreed amount of
£1000.
Amount of reserves held Para 1.22 £1000
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity relies on grants, donations
and fundraising such as Summer fun
days, car boot sales, bake sales and
raffles
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Obviously, the changing approach to
covid continues to hamper a number of
our fundraising efforts, we also need to
secure more volunteer help to ensure
larger activities and support sessions
are possible with correct ratios.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Foundation CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 An additional trustee has been added to
bring a further dimension and ideas for
moving the charity focus forward, The
trustees are nominated and then voted
by those trustees already sitting.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Smiling Families
Other name the charity uses
Registered charity number 1183860
Charity’s principal address 4 Peace Court Hampton in Arden Solihull B920AW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
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12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kerry Martin
Beades
Paul Martin-
Beades
Owen Martin
Beades
Mark Loveland

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Kerry Martin Beades Paul Martinj Beades
Kerry Martin Beades Paul Martin Beades

Chair
18/10/21
18/10/21

Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period 02/01/2021 01/01/2022 To from

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
21,000
4,600
2,400
100
-
-
-
-
34,300
-
-
-
34,300
5,200
4,000
1,600
1,100
1,200
8,000
4,400
3,200
28,700
3,300
3,300
32,000
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
21,000
4,600
2,400
100
-
-
-
-
34,300
-
-
-
34,300
5,200
4,000
1,600
1,100
1,200
8,000
4,400
3,200
-
28,700
3,300
-
3,300
32,000
 Last year
to the nearest £
Donations 21,000 -
FundraisingEvents 4,600 -
CommunityGrants 2,400 -
Account Interestpayments 100 -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 34,300
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
Cost of FundraisingEvents 5,200 -
covid/support activityfund 4,000 -
telephone,internet,postage 1,600 -
insurance 1,100 -
office supplies 1,200 -
grants/donations 8,000 -
travel(hospapp,shopping,respite) 4,400 -
Charitable activities 3,200 -
-
**Sub total ** 28,700
A4 Asset and investment
purchases, (see table)

adapted toy equipment,archery
equipment,large building house		 3,300
**Sub total ** 3,300 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- - -
- - - - -
- - - - -
- - -

CCXX R1 accounts (SS)

26/10/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
K Martin Beades
Details
Details
vehicle
3d printer
pizza oven
camera
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
2,400
1,000
Agreement Error
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
KERRY MARTIN-BEADES		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
K Martin Beades KERRY MARTIN-BEADES

CCXX R2 accounts (SS)

26/10/2022

2

CHARITY COMMISSION FOR E￿LA￿) WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• I1￿t0••I m•mb•rn of sn￿Ing FaTh￿l On accounts for th• y•ar •nd•d 0110112022 Chartty no Ilf any) 1183860 S•t out on I r•port lo the tru8te88 on my exarr4nation of the accounts of th• above charity llhe Trusn ft)r the year end(yJ02101f2021 RMpoMlbllltl•• and b••l• of rnport A• the tharity8 trustou. you arn re8poMible ft)r th• pr•paratlon ol the accounts in accordance with the requir•rnnts of th chariti￿ Act 2011 h• A(f). I report in ro8ped of my •xthnation of Smiling Famille• the Trurf8 aco)unl8 carriod out under ￿liOn 145 ofthe 2011 Act arKI in carryirffJ out my examination. I have follcywed all the aFplicable Dirxtions given by tho Charity Commission under 8ection 145{5){b) of the Ad. Ind•pend•nt The charity's gross inconwj exc8od•d £25,000 aTrJ l am al￿• to a88888 th• •xamlnerf• statom•nt account arKI report wxrdiNJly. I have oynpleted my exanwnation. I confimi that no materia mattern have corrn to my attention in connection with the examinats'on I have M concems and have conx M88 no other matters in connerllon with the examin8ts.on to whith attention should dr8wn in thi8 report. Slgnod: 2411012022 Nam•: Mr L•8 Exttk Ceo Fluid Media Ltd Addrnm: Flai 18 Penrts Court Ea&￿•hur81 RoJ Sutton Coldfield B76 1DL Section B Disclosure Only complete rf the examiner needs to highlight matenal matters of concem (see CC32, Independent examiri81ion d (arity accowts: diroclicms 8rfKI Guidan￿ for examiners). IER Oct 2018