## **Trustees’ Annual Report for the period** ## **From 02/01/2021 Period start date To 01/01/2022 Period end date** ## **Charity name: Smiling Families** ## **Charity registration number: 1183860** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide support, friendship and**
**arranged activities to help families**
**affected by serious/terminal illness or**
**disability, giving a chance to smile and**
**spend quality time together**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Arranging support sessions, therapeutic**
**activities, wish making small grant**
**offering and special events/respite**
**breaks and days out.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**ll trustees are aware of the commission**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity has a policy in place for**
**grant**
**making. All grants are viewed and**
**discussed by trustees. Before a**
**decision**
**is made following a previously set**
**criteria.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We have a small number of committed**
**volunteers who undergo regular**
**safeguarding training.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We began a slow reintroduction of**
**charity support visits to those most**
**vulnerable and in need,our group**
**activity sessions have taken a monthly**
**return with reduced numbers,We held a**
**very successful Summer Fun Day, many**
**of the families had not been able to take**
**respite breaks, have holidays or even**
**meet with other families. We**
**implemented a vaccinated only**
**attendance to ensure the wellbeing of**
**the vulnerable families attending. We**
**were able to award cash**
**grants to families in vulnerable**
**positions. (To purchase end of life**
**family activities/garden accessibility for**
**disabled children. Help towards**
**household purchases)We were able to**
**purchase soft play/adapted and sensory**
**equipment for use in our toy lending**
**library for families unable to access**
**local facilities and those who suffer**
**financial hardship as such items can be**
**expensive. We added archery,large**
**playhouse and sports adapted**
**equipment for the group sessions and**
**the summer fun day.**
**We packed and dispatched Mother’s**
**Day and Father’s Day boxes for the**
**families and our (socially distanced**
**Santa drop delivering gifts to families in**
**their homes with a mobile grotto)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We achieved all objectives, we had set**
**less objectives due to the struggle we**
**have had in funding during this year.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Our fundraising has suffered this year,**
**we have found the struggle as a small**
**charity difficult with the support of our**
**main sponsors and with fundraising**
**activities we have been able to offer a**
**minimised but affective service.**| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**As a small charity it was decided by the**
**trustees to hold a small reserve**
**to ensure the basics of the support**
**sessions could be covered should the**
**charity be in difficulty due to lack of**
**funding or support, an agreed amount of**
**£1000.**| |Amount of reserves held|Para 1.22|**£1000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity relies on grants, donations**
**and fundraising such as Summer fun**
**days, car boot sales, bake sales and**
**raffles**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Obviously, the changing approach to**
**covid continues to hamper a number of**
**our fundraising efforts, we also need to**
**secure more volunteer help to ensure**
**larger activities and support sessions**
**are possible with correct ratios.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Foundation CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**An additional trustee has been added to**
**bring a further dimension and ideas for**
**moving the charity focus forward, The**
**trustees are nominated and then voted**
**by those trustees already sitting.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Smiling Families| |---|---| |Other name the charity uses|| |Registered charity number|1183860| |Charity’s principal address|4 Peace Court Hampton in Arden Solihull B920AW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kerry Martin
Beades|||| ||Paul Martin-
Beades|||| ||Owen Martin
Beades|||| ||Mark Loveland|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kerry Martin Beades|Paul Martinj Beades| |---|---|---| ||Kerry Martin Beades|Paul Martin Beades| ||
Chair|| ||18/10/21|| ||18/10/21|| **Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period** 02/01/2021 01/01/2022 **To from** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**21,000**
**4,600**
**2,400**
**100**
**-**
**-**
**-**
**-**
**34,300**
**-**
**-**
**-**
**34,300**
**5,200**
**4,000**
**1,600**
**1,100**
**1,200**
**8,000**
**4,400**
**3,200**
**28,700**
**3,300**
**3,300**
**32,000**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**21,000**
**4,600**
**2,400**
**100**
**-**
**-**
**-**
**-**
**34,300**
**-**
**-**
**-**
**34,300**
**5,200**
**4,000**
**1,600**
**1,100**
**1,200**
**8,000**
**4,400**
**3,200**
**-**
**28,700**
**3,300**
**-**
**3,300**
**32,000**
||**Last year**
**to the nearest £**| |Donations|**21,000**|||||**-**| |FundraisingEvents|**4,600**|||||**-**| |CommunityGrants|**2,400**|||||**-**| |Account Interestpayments|**100**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**34,300**|||||| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||| |||||||| |Cost of FundraisingEvents|**5,200**|||||**-**| |covid/support activityfund|**4,000**|||||**-**| |telephone,internet,postage|**1,600**|||||**-**| |insurance|**1,100**|||||**-**| |office supplies|**1,200**|||||**-**| |grants/donations|**8,000**|||||**-**| |travel(hospapp,shopping,respite)|**4,400**|||||**-**| |Charitable activities|**3,200**|||||**-**| |||||||**-**| |**_Sub total_ **|**28,700**|||||| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |
**adapted toy equipment,archery**
**equipment,large building house**|**3,300**|||||| |||||||| |**_Sub total_ **|**3,300**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| |||**-**|**-**|||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| |||**-**|**-**|||**-**| CCXX R1 accounts (SS) 26/10/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
K Martin Beades
**Details**
**Details**
vehicle
3d printer
pizza oven
camera
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**2,400**
**1,000**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
KERRY MARTIN-BEADES|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||K Martin Beades|KERRY MARTIN-BEADES|| ||||| CCXX R2 accounts (SS) 26/10/2022 2 CHARITY COMMISSION FOR E￿LA￿) WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• I1￿t0••I m•mb•rn of sn￿Ing FaTh￿l On accounts for th• y•ar •nd•d 0110112022 Chartty no Ilf any) 1183860 S•t out on I r•port lo the tru8te88 on my exarr4nation of the accounts of th• above charity llhe Trusn ft)r the year end(yJ02101f2021 RMpoMlbllltl•• and b••l• of rnport A• the tharity8 trustou. you arn re8poMible ft)r th• pr•paratlon ol the accounts in accordance with the requir•rnnts of th chariti￿ Act 2011 h• A(f). I report in ro8ped of my •xthnation of Smiling Famille• the Trurf8 aco)unl8 carriod out under ￿liOn 145 ofthe 2011 Act arKI in carryirffJ out my examination. I have follcywed all the aFplicable Dirxtions given by tho Charity Commission under 8ection 145{5){b) of the Ad. Ind•pend•nt The charity's gross inconwj exc8od•d £25,000 aTrJ l am al￿• to a88888 th• •xamlnerf• statom•nt account arKI report wxrdiNJly. I have oynpleted my exanwnation. I confimi that no materia mattern have corrn to my attention in connection with the examinats'on I have M concems and have conx M88 no other matters in connerllon with the examin8ts.on to whith attention should dr8wn in thi8 report. Slgnod: 2411012022 Nam•: Mr L•8 Exttk Ceo Fluid Media Ltd Addrnm: Flai 18 Penrts Court Ea&￿•hur81 Ro*J Sutton Coldfield B76 1DL Section B Disclosure Only complete rf the examiner needs to highlight matenal matters of concem (see CC32, Independent examiri81ion d (*arity accowts: diroclicms 8rfKI Guidan￿ for examiners). IER Oct 2018