Trustees’ Annual Report for the period
From 02/01/2020 Period start date To 02/01/2021 Period end date
Charity name: Smiling Families
Charity registration number: 1183860
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To provide support, friendship
purposes of the charity and
as set out in its arranged activities to help
governing document families
affected by serious/terminal
illness or
disability, giving a chance to
smile and
spend quality time together
Summary of the main Para 1.17 and Arranging support sessions,
1.19
activities in relation to therapeutic
those purposes for the activities, wish making small
public benefit, in grant
particular, the activities, offering and special
projects or services events/respite
identified in the breaks and days out.
accounts.
Statement confirming Para 1.18 ll trustees are aware of the
whether the trustees commission
have had regard to the guidance on public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about: SORP reference
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SORP reference
The charity has a policy in place
Para 1.38 for grant
Policy on grant making making. All grants are viewed
and
discussed by trustees. Before a
decision
is made following a previously set
criteria.
Para 1.38
Policy on social
investment including
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program related
investment
We have a small number of
Para 1.38 committed volunteers who
Contribution made by undergo regular safeguarding
volunteers training.
Other
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Achievements and Performance
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SORP reference
We continued our monthly
activity boxes to aid mental
health issues from isolation, our
Summary of the main online impact helped families to
Para 1.20
achievements of the feel included reducing feelings of
charity, identifying the isolation. We arranged respite
difference the charity’s breaks and days out for families
work has made to the in need of convalescence.
circumstances of its Support sessions and
beneficiaries and any group project materials and
wider benefits to society individual
as a whole. gift boxes. We were able to
award cash
grants to families in vulnerable
positions. (To purchase washing
machines/end of life family
activities/garden accessibility for
disabled children. We were able
to purchase soft play/adapted
and sensory equipment for use in
a toy lending library for families
unable to access local facilities
and those who suffer financial
hardship as such items can be
expensive.
We also arranged and completed
a Summer Fun Day and individual
family parties/activities. And our
(socially distanced Santa drop
delivering gifts to families in
their homes with a mobile grotto)
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
We achieved all objectives, some to a greater degree than others and some we overachieved in.
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Our fundraising was obviously
different from the objectives set
Performance of due to the changing coronavirus
fundraising activities Para 1.41 situation, however we were able
against objectives set to diversify and apply for support
grants.
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 The expenditure during the
financial position at the coronavirus sitauion was different
end of the period to expectation and used up
revenue in a different way than
the charity would have normally
done so, we were fortunate to
qualify for some community
grants and maintain the support
of two sponsors as a small
charity.
Statement explaining Para 1.22 As a small charity it was decided
the policy for holding by the trustees to hold a small
reserves stating why reserve
they are held to ensure the basics of the
support
sessions could be covered should
the
charity be in difficulty due to lack
of
funding or support, an agreed
amount of £1000.
Amount of reserves held Para 1.22 £1000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity relies on grants,
donations
The charity’s principal and fundraising such as Summer
sources of funds Para 1.47 fun
(including any days, car boot sales, bake sales
fundraising) and
raffles
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Obviously, the changing approach
to covid continues to hamper a
A description of the Para 1.46 number of our fundraising efforts,
principal risks facing the we also need to secure more
charity volunteer help to ensure larger
activities and support sessions
are possible with correct ratios.
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 An additional trustee has been
methods including added to bring a further
details of any dimension and ideas for moving
constitutional provisions the charity focus forward, The
e.g. election to post or trustees are nominated and then
name of any person or voted by those trustees already
body entitled to appoint sitting.
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Smiling Families
Other name the charity
uses
Registered charity 1183860
number
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| Charity’s principal address |
4 Peace Court Hampton in Arden Solihull B920AW | ||
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Kerry Martin
1
Beades
Paul Martin-
2
Beades
Owen Martin
3
Beades
4 Mark Loveland
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
| Trustee | name Dates |
acted | if | not | for |
|---|---|---|---|---|---|
| whole | year |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Paul Martinj Beades Signature(s) Kerry Martin Beades Paul Martin Beades Full name(s) Kerry Martin Beades
Position (eg Chair Secretary, Chair, etc)
Date 18/10/21
Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period 02/012020 02/01/2021 To from
| Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 24,400 6,200 14,000 86 - - - - 44,686 - - - 44,686 2,200 7,000 1,100 1,056 1,200 6,600 3,000 10,780 32,936 6,000 2,500 8,500 41,436 3,250 - - 3,250 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||
| Donations | 24,400 | - | - | 24,400 | - | |||
| FundraisingEvents | 6,200 | - | - | 6,200 | - | |||
| CommunityGrants | 14,000 | - | - | 14,000 | - | |||
| Account Interestpayments | 86 | - | - | 86 | - | |||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| Sub total(Gross income for AR) |
44,686 | - | - | 44,686 | 19,160 | |||
| A2 Asset and investment sales, (see table). |
||||||||
| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments |
||||||||
| 19,160 | ||||||||
| Cost of FundraisingEvents | 2,200 | - | ||||||
| Covid activityFund | 7,000 | - | ||||||
| telephone,internet,postage | 1,100 | - | ||||||
| insurance | 1,056 | - | ||||||
| office supplies | 1,200 | - | ||||||
| grants/donations | 6,600 | - | ||||||
| travel(hospapp,shopping,respite) | 3,000 | - | ||||||
| Charitable activities | 10,780 | - | ||||||
| - | ||||||||
| **Sub total ** | 32,936 | 17,000 | ||||||
| A4 Asset and investment purchases, (see table) |
||||||||
| soft play/toy lending equipment/social hub activities/adapted sports equipment. |
6,000 | |||||||
| social hub trailer | 2,500 | |||||||
| **Sub total ** | 8,500 | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| 17,000 | ||||||||
| 3,250 | - | 3,250 | 2,160 | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| 3,250 | - | 3,250 | 2,160 |
CCXX R1 accounts (SS)
25/10/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS) |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details vehicle 3d printer pizza oven camera Details Signature K Martin Beades ~~2~~ |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
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| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| 2,500 | 1,000 | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| ~~25/10/2021~~ |
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
~~25/10/2021~~
CHARITY COMMISSION FOR ELA) AAD WAIES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to th• tntal momb•rn of Smiling Families On accounts for th• y••r •nded 0210112021 Charlty no (If any) 1183860 Set out on pages I report to the tru8lee8 on nry exanination ol the accourts of the chanty (Ihe Tmsn for the year ended0210112021 R•spon•lblllde and basls of rewt AS the drI$ trustees, you we re8porrible for the preparntiTh) ofthe aco)unts in ac£ordance wilh the requirements of the Chartties Act 2011 (Ihe Acn. I report in respect (rf my exwnination of Smilino Fanylies the Tru8V8 accounts canied out under seclion 145 of the 2011 Ad and in carrying out my examination, I have follcywed all the applicable Th'r&#ions given by the Charity Commission under section 145{5)(b) of the Art. Independent The tharity's gross InMe exceeded £25,000 aTrJ l am at4e to a&8ess the examlnerfs statement account and report aCrdIa1Y. I have completed rry examination. I confim that no matenal matters have OTh to my attention in conn&ion with the examination I have no Canm8 a)d haNe Ix)me across no other matterJ in connedion with the examination to which attention should be drawn in this report. SIgn. Dat•: 2211012021 Nam•: Mr Les E&xtk Direcior- Fluid Media Lld Addr•M: 16 Penns thrt, Exhelhursi Road Sutton Coldfield. MidlarKls, B76 1 DL Section B Disclosure Only complete rflhe examiner needs to highlight material mattets of concern (see CC32. Independent examination of Laiity accourrts: directions and guidance for eine19). IER Oct 2018