## **Trustees’ Annual Report for the period** **From 02/01/2020 Period start date To 02/01/2021 Period end date** **Charity name: Smiling Families** ## **Charity registration number: 1183860** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To provide support, friendship
purposes of the charity and
as set out in its arranged activities to help
governing document families
affected by serious/terminal
illness or
disability, giving a chance to
smile and
spend quality time together
Summary of the main Para 1.17 and Arranging support sessions,
1.19
activities in relation to therapeutic
those purposes for the activities, wish making small
public benefit, in grant
particular, the activities, offering and special
projects or services events/respite
identified in the breaks and days out.
accounts.
Statement confirming Para 1.18 ll trustees are aware of the
whether the trustees commission
have had regard to the guidance on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **----- Start of picture text -----**
SORP reference
The charity has a policy in place
Para 1.38 for grant
Policy on grant making making. All grants are viewed
and
discussed by trustees. Before a
decision
is made following a previously set
criteria.
Para 1.38
Policy on social
investment including
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program related
investment
We have a small number of
Para 1.38 committed volunteers who
Contribution made by undergo regular safeguarding
volunteers training.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We continued our monthly
activity boxes to aid mental
health issues from isolation, our
Summary of the main online impact helped families to
Para 1.20
achievements of the feel included reducing feelings of
charity, identifying the isolation. We arranged respite
difference the charity’s breaks and days out for families
work has made to the in need of convalescence.
circumstances of its Support sessions and
beneficiaries and any group project materials and
wider benefits to society individual
as a whole. gift boxes. We were able to
award cash
grants to families in vulnerable
positions. (To purchase washing
machines/end of life family
activities/garden accessibility for
disabled children. We were able
to purchase soft play/adapted
and sensory equipment for use in
a toy lending library for families
unable to access local facilities
and those who suffer financial
hardship as such items can be
expensive.
We also arranged and completed
a Summer Fun Day and individual
family parties/activities. And our
(socially distanced Santa drop
delivering gifts to families in
their homes with a mobile grotto)
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## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set **We achieved all objectives, some to a greater degree than others and some we overachieved in.** **----- Start of picture text -----**
Our fundraising was obviously
different from the objectives set
Performance of due to the changing coronavirus
fundraising activities Para 1.41 situation, however we were able
against objectives set to diversify and apply for support
grants.
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The expenditure during the
financial position at the coronavirus sitauion was different
end of the period to expectation and used up
revenue in a different way than
the charity would have normally
done so, we were fortunate to
qualify for some community
grants and maintain the support
of two sponsors as a small
charity.
Statement explaining Para 1.22 As a small charity it was decided
the policy for holding by the trustees to hold a small
reserves stating why reserve
they are held to ensure the basics of the
support
sessions could be covered should
the
charity be in difficulty due to lack
of
funding or support, an agreed
amount of £1000.
Amount of reserves held Para 1.22 £1000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity relies on grants,
donations
The charity’s principal and fundraising such as Summer
sources of funds Para 1.47 fun
(including any days, car boot sales, bake sales
fundraising) and
raffles
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Obviously, the changing approach
to covid continues to hamper a
A description of the Para 1.46 number of our fundraising efforts,
principal risks facing the we also need to secure more
charity volunteer help to ensure larger
activities and support sessions
are possible with correct ratios.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 An additional trustee has been
methods including added to bring a further
details of any dimension and ideas for moving
constitutional provisions the charity focus forward, The
e.g. election to post or trustees are nominated and then
name of any person or voted by those trustees already
body entitled to appoint sitting.
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Smiling Families
Other name the charity
uses
Registered charity 1183860
number
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||Charity’s principal
address|4 Peace Court Hampton in Arden Solihull B920AW|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Kerry Martin
1
Beades
Paul Martin-
2
Beades
Owen Martin
3
Beades
4 Mark Loveland
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Paul Martinj Beades **Signature(s)** Kerry Martin Beades Paul Martin Beades **Full name(s)** Kerry Martin Beades **Position (eg** Chair **Secretary, Chair, etc)** **Date** 18/10/21 **Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period** 02/012020 02/01/2021 **To from** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**24,400**
**6,200**
**14,000**
**86**
**-**
**-**
**-**
**-**
**44,686**
**-**
**-**
**-**
**44,686**
**2,200**
**7,000**
**1,100**
**1,056**
**1,200**
**6,600**
**3,000**
**10,780**
**32,936**
**6,000**
**2,500**
**8,500**
**41,436**
**3,250**
**-**
**-**
**3,250**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|**24,400**|**-**||**-**||**24,400**||**-**| |FundraisingEvents|**6,200**|**-**||**-**||**6,200**||**-**| |CommunityGrants|**14,000**|**-**||**-**||**14,000**||**-**| |Account Interestpayments|**86**|**-**||**-**||**86**||**-**| ||**-**|**-**||**-**||**-**||**-**| ||**-**|**-**||**-**||**-**||**-**| ||**-**|**-**||**-**||**-**||**-**| ||**-**|**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**44,686**|**-**||**-**||**44,686**||**19,160**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_ **
**A3 Payments**||||||||| |||||||||**19,160**| |||||||||| |Cost of FundraisingEvents|**2,200**|||||||**-**| |Covid activityFund|**7,000**|||||||**-**| |telephone,internet,postage|**1,100**|||||||**-**| |insurance|**1,056**|||||||**-**| |office supplies|**1,200**|||||||**-**| |grants/donations|**6,600**|||||||**-**| |travel(hospapp,shopping,respite)|**3,000**|||||||**-**| |Charitable activities|**10,780**|||||||**-**| |||||||||**-**| |**_Sub total_ **|**32,936**|||||||**17,000**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| |**soft play/toy lending**
**equipment/social hub**
**activities/adapted sports**
**equipment.**|**6,000**|||||||| |social hub trailer|**2,500**|||||||| |**_Sub total_ **|**8,500**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**17,000**| |||||||||| ||**3,250**|**-**||||**3,250**||**2,160**| ||**-**|**-**||||**-**||**-**| ||**-**|**-**||||**-**||**-**| ||**3,250**|**-**||||**3,250**||**2,160**| CCXX R1 accounts (SS) 25/10/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
vehicle
3d printer
pizza oven
camera
**Details**
Signature
K Martin Beades
~~2~~|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**2,500**||**1,000**||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||||||| |||||||| |||||||~~25/10/2021~~| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) ~~25/10/2021~~ CHARITY COMMISSION FOR E￿LA￿) AAD WAIES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to th• tn￿ta￿l momb•rn of Smiling Families On accounts for th• y••r •nded 0210112021 Charlty no (If any) 1183860 Set out on pages I report to the tru8lee8 on nry exanination ol the accourts of the chanty (Ihe Tmsn for the year ended0210112021 R•spon•lblllde* and basls of rewt AS the d￿rI￿$ trustees, you we re8porrible for the preparntiTh) ofthe aco)unts in ac£ordance wilh the requirements of the Chartties Act 2011 (Ihe Acn. I report in respect (rf my exwnination of Smilino Fanylies the Tru8V8 accounts canied out under seclion 145 of the 2011 Ad and in carrying out my examination, I have follcywed all the applicable Th'r&#ions given by the Charity Commission under section 145{5)(b) of the Art. Independent The tharity's gross In￿Me exceeded £25,000 aTrJ l am at4e to a&8ess the examlnerfs statement account and report aC￿rdI￿a1Y. I have completed rry examination. I confim that no matenal matters have OTh to my attention in conn&*ion with the examination I have no Can￿m8 a)d haNe Ix)me across no other matterJ in connedion with the examination to which attention should be drawn in this report. SIgn￿. Dat•: 2211012021 Nam•: Mr Les E&xtk Direcior- Fluid Media Lld Addr•M: 16 Penns thrt, Exhelhursi Road Sutton Coldfield. MidlarKls, B76 1 DL Section B Disclosure Only complete rflhe examiner needs to highlight material mattets of concern (see CC32. Independent examination of L*aiity accourrts: directions and guidance for e￿*￿ine19). IER Oct 2018