2024-06-30-accounts - Cranleigh And District Lions Club (CIO)

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Charity Name			No (if any)
Cranleigh and District Lions Club CIO			1183809
Receipts andpayments accounts				CC16a
For the period from	1st July2023 Period start date	To	30th June 2024 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Carnival	8,554	-	-	8,554	13,732
Bonfire	30,797	-	-	30,797	30,809
Classic Car Show	66,044	-	-	66,044	53,692
Santa Sleigh Donations	1,716	-	-	1,716	1,576
Schools Welfare Funds		-	-	-	1,250
Project Wenceslas	3,504	-	-	3,504	3,444
Gift Aid		-	-	-
Christmas Hamper Donations	2,846			2,846	695
Eggstravaganza and Easter EggHunt	5,019			5,019	3,851
Donations	12,215			12,215	8,026
Presentation Evening				-	384
Subscriptions	4,290			4,290	3,685
Club Shirts and Caps	711			711	218
Collections	430			430
World CupQuiz	918			918	5
One StopCommunityProject	6,733			6,733	25
Corporate Sponsorship	1,000			1,000
Market Stall	2,857			2,857	3,066
Interest	346			346	197
Youth-Lashmere PlayPark	10,000			10,000	475
One Cranleigh for Ukraine	11,541			11,541	24,243
FantasyF1	100			100
Charter Night	2,215			2,215	2,367
Balls	225			225	292
Tail Twister	34	-	-	34	21
*Sub total*(Gross income for AR)	172,095	-	-	172,095	152,053

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					152,053

Bonfire	23,312	-	-	23,312	21,941
Classic Car Show	17,235	-	-	17,235	17,596
Santa Sleigh	1,278	-	-	1,278	368
Presentation Evening		-	-	-	436
Project Wenceslas	4,104	-	-	4,104	3,424
Welfare Donations	19,815	-	-	19,815	23,271
Other Donations	13,208	-	-	13,208	15,368
Bursary		-	-	-	11,228
Schools Welfare and Peace Poster	6,853			6,853	2,720
Bank Charges	527			527	558
Eggstravaganza and Easter EggHunt	1,639			1,639	1,766
Carnival	7,421			7,421	9,548
Multiple District Donations	5,524			5,524	2,924
Project 50 Glebelands Mental Health				-	15,000
Zone Project- GASP				-	650
Int. M District and District Dues	4,703			4,703	4,286
Christmas Hampers	12,973			12,973	11,916
General Expenses	199			199	356
Repairs and Maintenance	890			890	2,263
Market Stall				-	319
Youth	2,406			2,406	3,145
Legal and Professional Fees	713			713	745
Club Shirts and Caps	677			677	353
Hut	360			360	177
Public Relations ~~CCXX R1 accounts (SS)~~	504	~~1~~		504	96 ~~20/11/2024~~

Youth- Lashmere PlayPark	10,000			10,000
ROAR 22				-	752
Message in a Bottle	100			100	120
One Cranleigh for Ukraine	22,974			22,974	17,744
YoungAmbassador				-
IT Licences and Renewals	245			245
One StopCommunityProject	5,740			5,740
Charter Night	288			288	2,612
Remembrance Sunday	72			72
Quiz	514			514
		-	-	-
*Sub total*	164,274	-	-	164,274	171,682

A4 Asset and investment purchases, (see table)
	-
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					171,682

	7,821	-	-	7,821	- 19,629
	-	-	-	-	-
	52,798	-	-	52,798	72,427
	60,619	-	-	60,619	52,798

CCXX R2 accounts (SS)

20/11/2024

Section B Statement of assets and

Section B Statement of assets and
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R3 accounts (SS)	Administration Account Gold Account Reserve Charity Account Activities Account HSBC Account Details Details *Total cash funds* (agree balances with receipts and payments account(s))	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
		5,917	-	-
		38,379	-	-
		5,932
		10,291
		100	-	-
		60,619	-	-
				OK
				Endowment funds to nearest £
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	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
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	T J Dale Signature C M Smith 3	Print Name
				Date of approval
		CHRIS SMITH		05/11/2024
		TREVOR DALE		05/11/2024
				20/11/2024

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cranleigh and District Lions Club (CIO) On accounts for the year ended 301h June 2024 Charity no (if any} 1183809 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the TrusV'I for the year ended 30 106 12024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ib) of the Act. Independent I have completed my examination. I confirm that no material matters hav8 examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of th&Charities Act., or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements cOnrning the form and content of accounts set otjt in the Charrties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: crn Date: 0411112024 Name: Camilla Hills Relevant professional qualification{s) or body (if any): Address: Unit 3. The Dairy. Tilehouse Farm Offices, East Shalford Lane, Guildford, Surrey, GU4 8AE IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts., directions and guidance for examiners). Give here brief details of any Ttems that the examiner wishes to disclose. None to disclose IER O¢t 2018

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01st July 2023 To 30[th] June 2024

Section A Reference and administration details

Charity name Other names charity is known by Cranleigh Lions Club Registered charity number (if any) 1183809 Charity's principal address Hill View Smithwood Common Cranleigh, Surrey Postcode GU6 8QP

Cranleigh and District Lions Club CIO

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Trevor John Dale	President	Ex-Officio
Roderick Ian Weale	1stVice President	Ex-Officio
Colin Leonard Ward	Secretary	Ex-Officio
Christopher Martin Smith	Treasurer	Ex-Officio
Davy Thomas Worsfold		Members of the Club
Dr.Robert Michael Flacks		Members of the Club
Howard Barratt		Members of the Club
Paul Richard Withers		Members of the Club
Peter Baverstock		Members of the Club
Richard French		Members of the Club

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent Examiner	Jane Briggs	Oakwood Business Consultants The Dairy Tilehouse Farm Offices East Shalford Lane SHALFORD GU4 8AE

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Cranleigh and District Lions Club CIO Constitution dated 10th June 2019 Type of governing document A Template from Lions Clubs International (Multiple District 105) British (eg. trust deed, constitution) Isles Charitable Incorporated Organisation CIO 1183809 How the charity is constituted

(eg. trust, association, company)

The Club President, Vice President, Secretary and Treasurer, elected Trustee selection methods each AGM for the following year, are Ex-Officio Trustees. Other named (eg. appointed by, elected by) Trustees are also elected by the Club Members.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community. (see below for Training)

policies and procedures adopted for the induction and training of trustees;
Clubs are chartered as separate entities with their own constitution, but
training of trustees; have links to other clubs in their Zone, their District, the Multiple District of
• the charity’s organisational the British Isles and to The International Association of Lions Clubs. structure and any wider network with which the charity Relationships with other Lions Clubs and the Lions Clubs structure, works;
Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation, clubs also work together to support national and international charitable projects.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
When planning the activities, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up.

The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given freely and without payment or reward. Members pay an annual subscription of £70 that contributes towards the administration of our local Club and the Lions District, Multiple District and International Clubs

TAR

March 2012

Section C Objectives and activities

The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: a) the advancement of citizenship by: - promoting the principles of good citizenship. - encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; - providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members. - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

Summary of the objects of the b) promoting the Voluntary Sector for the public benefit by associating charity set out in its with local authorities in a common effort to advance education and governing document provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities.

c) promoting volunteering.

d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief.

e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues.

f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or g) promoting community participation in healthy recreation.

TAR

March 2012

During the period July 23 to June 24 the Club members were able to: -

provide Gazebos for the Rectory Fete and assisted that event. - run our 21st annual Classic Car Show at the showground Cranleigh. - organise and run the annual community Bonfire and Fireworks celebration.
operate another successful Market Stall in the run up to Christmas. - assist at the Remembrance Sunday memorial service. - conduct our Christmas activities with Santa visiting the many estates in Cranleigh and new ones but not distributing gifts or collecting bucket donations. We were able to provide over 200 Christmas Gift/food vouchers in place of Christmas Hampers to individuals and families locally.

Summary of the main vouchers in place of Christmas Hampers to individuals and families activities undertaken for the locally. public benefit in relation to - run our popular Great Easter Egg Hunt at the Showground at Easter 24 these objects (include within (our ‘thank you’ to the community for their support of our activities) this section the statutory - organise Eggstravaganza to raise funds for the Air Ambulance-Kent, declaration that trustees have Surrey and Sussex. had regard to the guidance - organise our Lions Charter Dinner Dance at the local Golf Club. issued by the Charity And finally, to organise and run Cranleigh Carnival and Fun Day which, Commission on public whilst not designed to make a profit, more than covered its costs and was benefit)

organise our Lions Charter Dinner Dance at the local Golf Club. And finally, to organise and run Cranleigh Carnival and Fun Day which, whilst not designed to make a profit, more than covered its costs and was very much appreciated by our community.

We were also the conduit for The One Stop Community Project and for the refurbishment of a local Playpark.

Project Wenceslas ran from October to March attracting donations from locals who received but did not need the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt.

Also, for part of this period we continued to collect funds for the ‘One Cranleigh for Ukraine’ community project and to house and re-house many Ukrainian families in our locality.

Additional details of objectives and activities (Optional information)

Welfare requests and Wenceslas disbursements are administered by their respective committees with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;

The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very seriously and donations towards community projects are frequently supported.

The Club had 57 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do.

contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In addition to organising the above events to benefit the local community we were able, during this period to Donate c £101,000 - (£110000 last year) to local good causes from the proceeds of those and other activities and inward donations from local donors during the year. Over £19779 was donated to local individuals, families or groups through our general Welfare Donations. The One Cranleigh for Ukraine Fund has distributed over £22870 and still had available funds of over £8548.

Over 200 Christmas Hamper Food Vouchers were provided at a cost of £12519. Youth projects £15152. We made over £13083 of general donations to local individuals, groups and organisations.

One Stop Community Project £5649.

Air Ambulance Kent, Surrey and Sussex received £1000. Project Wenceslas donated £2745 to help with Fuel poverty. Multiple District Donations to Lions International Foundation for disaster relief and Medical Appeals and good causes received some £4524.

Schools Welfare Funds received £4000.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

We hold over £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the day of the event.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities plus Gift Aid collected on eligible Donations and Gift Aid on Small Donations Scheme (Bucket Collections) all add to our available Charity Funds while Gift Aid on Members Contributions to the Administration of the Charity (Subs) are added to the Admin Account.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
Our activities organising community events and other fund-raising
of the charity; initiatives enables local individuals, groups and associations and
• investment policy and Charities, Lions Charities and good causes to benefit. objectives including any ethical investment policy N/a adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	C M Smith	T D Dale
	Christopher Martin Smith	Trevor John Dale
	Treasurer	President
	9thJuly 2024
	9thJuly 2024

TAR

March 2012