2023-06-30-accounts

Trustees’ Annual Report for the period

From 1[st] July 2022 Period start date To 30[th] June 2023 Period end date Charity name: Cranleigh and District Lions Club CIO

Charity registration number: 1183809

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: a) the advancement of citizenship by: - promoting the principles of good citizenship. - encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; - providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members; - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. b) promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities. c) promoting volunteering. d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief. e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or g) promoting community participation in healthy recreation.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During the period July 22 to June 23 the Club members were able to: - - provide Gazebos for the Rectory Fete and assisted that event. - run our 20thannual Classic Car Show at the showground Cranleigh. - organise and run the annual community Bonfire and Fireworks celebration. - operate another successful Market Stall in the run up to Christmas. - assist at the Remembrance Sunday memorial service. - conduct our Christmas activities with Santa visiting the many estates in Cranleigh and new ones but not distributing gifts or collecting bucket donations. But still able to provide over 200 Christmas Gift/food vouchers in place of Christmas Hampers to individuals and families locally. - run our popular Great Easter Egg Hunt at the Showground at Easter 23 (our ‘thank you’ to the community for their support of our activities) - organise Eggstravaganza to raise funds for the Air Ambulance-Kent, Surrey and Sussex. - organise our Lions Charter Dinner Dance at the local Golf Club. And finally, to organise and run Cranleigh Carnival and Fun Day which, whilst not designed to make a profit, more than covered its costs and was very much appreciated by our community. Project Wenceslas ran from October to March attracting donations from locals who received but did not need the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt. Also, during this period we continued to collect funds for the ‘One Cranleigh for Ukraine’ community project and to house and re-house many Ukrainian families in our locality.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	When planning the activities listed above, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Welfare requests and Wenceslas disbursements are administered by their respective committees with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees.

Policy on social investment including program related investment	Para 1.38	The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very seriously and donations towards community projects are frequently supported.
Contribution made by volunteers	Para 1.38	The Club had 56 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In addition to organising the above events to benefit the local community we were able, during this period to Donate some £110,000 to good causes from the proceeds of those and other activities and inward donations from local donors during the year. Over £23000 was donated to local individuals, families or groups through our general Welfare Donations. The One Cranleigh for Ukraine Fund has distributed over £18000 and still had available funds of over £19000. Glebelands School Mental Health Suite received £15000 Two Bursary campaigns provided over £11000 to local organisations. Over 200 Christmas Hamper Food Vouchers were provided at a cost of c£12000 We made over £16000 of general donations to local individuals, groups and organisations. Air Ambulance Kent, Surrey and Sussex received £5000 Project Wenceslas donated £3424 to help with Fuel poverty. Multiple District Donations to Lions International Foundation for disaster relief and Medical Appeals and good causes received some £3000 Schools Welfare Funds received £2500.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	Objectives all met.
Performance of fundraising activities against objectives set	Para 1.41	Objectives all met.
Investment performance against objectives	Para 1.41	N/a

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At year end total Charitable Funds held were £49644.55 of which £13803.47 were available for use plus Reserves of £10106.53. Our Club Members Funds on Admin Account were £3190.74.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold over £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the dayof the event.
Amount of reserves held	Para 1.22	£10000
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/a

Additional information (optional) You may choose to include further statements where relevant about:

	The charity’s principal sources of funds (including any fundraising)	Para 1.47	Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities.

N/a Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:		Charitable Incorporated Organisation 1183809
Type of governing document (trust deed, royal charter)	Para 1.25	Cranleigh and District Lions Club CIO Constitution dated 10th June 2019 A Template from Lions Clubs International (Multiple District 105)British Isles
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Club President, Vice President, Secretary and Treasurer, elected each AGM for the following year, are Ex-Officio Trustees. Other named Trustees are also elected by the Club Members.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community.(see below for Training)
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Clubs are chartered as separate entities with their own constitution, but have links to other clubs in their Zone, their District, the Multiple District of the British Isles and to The International Association of Lions Clubs.
Relationship with any related parties	Para 1.51	Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation,clubs also work together

		to support national and international charitable projects.
Other		The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given freely and without payment or reward. Members pay an annual subscription of £70 that contributes towards the administration of our local Club and the Lions District, Multiple District and International Clubs

Reference and Administrative details

Charity name	Cranleigh and District Lions Club CIO
Other name the charity uses	Cranleigh Lions
Registered charity number	CIO 1183809
Charity’s principal address	Hillview Smithwood Common Cranleigh Surrey GU6 8QP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
	Trevor John Dale	President		Ex-Officio
	Peter Baverstock	1stVice President	1stJuly- End August	Ex-Officio
	Roderick Ian Weale	1stVice President		Ex-Officio
	Colin Leonard Ward	Secretary		Ex-Officio
	Christopher Martin Smith	Treasurer		Ex-Officio
	Davy Thomas Worsfold			Members of the Club
	Dr.Robert Michael Flacks			Members of the Club
	Howard Barratt			Members of the Club
	Paul Richard Withers			Members of the Club
	Richard French			Members of the Club

– Corporate trustees names of the directors at the date the report was approved

Director name N/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/a

Funds held as custodian trustees on behalf of others- None

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Independent Advisor	Jane Briggs	Oakwood Business Consultants The Dairy Tilehouse Farm Offices East Shalford Lane SHALFORD GU4 8AE

Name of chief executive or names of senior staff members (Optional information)

N/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	CMSmith	TJDale
	Christopher Martin SMITH	Trevor John DALE
	Treasurer	President
	14thSept.2023
	14thSept.2023

Charity Name Cranleigh and District Lions Club CIO

No (if any) 1183809

Receipts and payments accounts

For the period Period start date from 1st July 2022

Period end date To 30th June 2023

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

Section A Receipts and payments Unrestricted funds	Section A Receipts and payments Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
A1 Receipts Carnival 13,732 Bonfire 30,809 Classic Car Show 53,692 Santa Sleigh Donations 1,576 Schools Welfare Funds 1,250 Project Wenceslas 3,444 Gift Aid - Christmas Hamper Donations 695 Eggstravaganza and Easter EggHunt 3,851 Donations 8,026 Presentation Evening 384 Subscriptions 3,685 Club Shirts and Caps 218 Collections World Cup Quiz 5 FantasyFootball 25 Grand Shave Market Stall 3,066 Interest 197 Classics on the Drive 475 One Cranleigh for Ukraine 24,243 FantasyF1 Charter Night 2,367 Balls 292 Tail Twister 21 152,053 - - Sub total - Total receipts 152,053 A3 Payments Bonfire 21,941 Classic Car Show 17,596 Santa Sleigh 368 Presentation Evening 436 Project Wenceslas 3,424 Welfare Donations 23,271 Other Donations 15,368 Bursary 11,228 Schools Welfare and Peace Poster 2,720 Bank Charges 558 Eggstravaganza and Easter EggHunt 1,766 Carnival 9,548 Multiple District Donations 2,924 Project 50 Glebelands Mental Health 15,000 Zone Project- GASP 650 Int. M District and District Dues 4,286 Christmas Hampers 11,916 General Expenses 356 Repairs and Maintenance 2,263 Market Stall 319 Youth 3,145 to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table).		to the nearest £ - - - - - - - - - - - - - - - - - - - - -	to the nearest £ - - - - - - - - - - - - - - - - - - - - -	to the nearest £ 13,732 30,809 53,692 1,576 1,250 3,444 - 695 3,851 8,026 384 3,685 218 - 5 25 - 3,066 197 475 24,243 - 2,367 292 21 152,053 - - - 152,053 21,941 17,596 368 436 3,424 23,271 15,368 11,228 2,720 558 1,766 9,548 2,924 15,000 650 4,286 11,916 356 2,263 319 3,145	to the nearest £
					15,604
					30,082
					7,868
					1,825
					-
					3,179
					2,840
					1,474
					3,461
					21,245
					3,295
					55
					164
					70
					3,083
					10
					1,333
					13,634
					270
					6,950
					107
					63
					116,612
					-
					-
					116,612
Bonfire	21,941	-	-	21,941	18,500
Classic Car Show	17,596	-	-	17,596	7,302
Santa Sleigh	368	-	-	368	332
Presentation Evening	436	-	-	436	-
Project Wenceslas	3,424	-	-	3,424	3,748
Welfare Donations	23,271	-	-	23,271	12,808
Other Donations	15,368	-	-	15,368	8,785
Bursary	11,228	-	-	11,228	-
Schools Welfare and Peace Poster	2,720			2,720	495
Bank Charges	558			558	338
Eggstravaganza and Easter EggHunt	1,766			1,766	1,710
Carnival	9,548			9,548	10,760
Multiple District Donations	2,924			2,924	3,082
Project 50 Glebelands Mental Health	15,000			15,000
Zone Project- GASP	650			650
Int. M District and District Dues	4,286			4,286	3,509
Christmas Hampers	11,916			11,916	8,633
General Expenses	356			356	389
Repairs and Maintenance	2,263			2,263	1,275
Market Stall	319			319	290
Youth	3,145			3,145

Legal and Professional Fees	745				- -	745		612
Club Shirts and Caps	353					353
Hut	177					177		446
Public Relations	96					96
ROAR 21						-		487
ROAR 22	752					752		510
Message in a Bottle	120					120		119
One Cranleigh for Ukraine	17,744					17,744		692
YoungAmbassador						-		30
Collection JW						-		254
Collection KG						-		144
Charter Night	2,612					2,612		7,697
						-
						-
	-		-			-		-
**Sub total **	171,682		-			171,682		92,947

A4 Asset and investment
purchases, (see table)
		-		-		-		-
		-		-		-		-
**Sub total **		-		-		-		-		-
**Total payments **		171,682		-		-		171,682		92,947
**Net of receipts/(payments) **		- 19,629		-		-		- 19,629		23,665
A5 Transfers between funds		-		-		-		-		-
A6 Cash funds last year end		-		-		-		-		-
**Cash funds this year end **		- 19,629		-		-		- 19,629		23,665

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Charity Account Activities Account Administration Account Gold Account Reserve HSBC Account Details Details Details Details Signature C M Smith Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 5,999 - 33,439 - 3,190 10,070 100 - 52,798 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name CHRIS SMITH Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			OK
			to nearest £ Endowment funds
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			Current value (optional)
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			Current value (optional)
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			Date of approval
	C M Smith	CHRIS SMITH	9/14/2023

TJ Ddl TREVOR DALE 911412023

CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examineffs Report Report to the trusteesl members of Cranleigh and District Lions Club (CIO) On accounts for the year ended 30th June 2023 Charity no lif any) 1183809 Set out on pages I report to the trustees on my examination ofthe accounts of the above charity (Yhe Trusl") for the year ended 30 106 12023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the A¢t. Independent I have completed my examination. I confim that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect- the accounting records were not kept in accordan￿ with section 130 of the Charitie5 Act,. or the accounts did not accord with the accounting recDrds,' or the accounts did not comply with the applicable requirements con￿rnIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no con¢erns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. Signed. C(r)H Date: 1810912023 Name". Camilla Hills Relevant professional qualification(s) or body {if any}- Address: Unit 3, The Dairy, filehouse Farm Offices, East Shalford Lane, Guildford, Surrey, GU4 8AE IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief detsils of any items that the examiner wishes to disclose. None to disGlose IER Oct 2018