## **Trustees’ Annual Report for the period** **From 1[st] July 2022 Period start date To 30[th] June 2023 Period end date Charity name: Cranleigh and District Lions Club CIO** ## **Charity registration number: 1183809** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|The Objects of the Club are such purposes as are
exclusively charitable in England & Wales, including in
particular:
a) the advancement of citizenship by:
- promoting the principles of good citizenship.
- encouraging members to take an active interest in the
civic, cultural, social and moral welfare of the
community;
- providing a forum for the open discussion of all matters
of public interest, provided that partisan politics and
sectarian religion shall not be debated by members;
- encouraging service-minded people to serve their
community without personal reward and encouraging
the promotion of high ethical standards in commerce,
industry, professions, public works and private
endeavours; - supporting youth to develop their skills,
capacities and capabilities to enable them to participate
in society as mature and responsible individuals.
b) promoting the Voluntary Sector for the public benefit
by associating with local authorities in a common effort
to advance education and provide facilities in the
interests of social welfare for recreation or other leisure
time occupation to improve the conditions of life of
people in local, national and international communities.
c) promoting volunteering.
d) the relief of poverty and the relief of those in need in
particular by providing humanitarian aid and disaster
relief.
e) the advancement of health or the saving of lives by
preventing avoidable blindness, assisting disabled
people to lead independent lives or helping to prevent
or manage health issues.
f) promoting for the benefit of the public the
conservation protection and improvement of the
physical and natural environment; and/or
g) promoting community participation in healthy
recreation.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|During the period July 22 to June 23 the Club members
were able to: -
- provide Gazebos for the Rectory Fete and assisted that
event.
- run our 20thannual Classic Car Show at the
showground Cranleigh.
- organise and run the annual community Bonfire and
Fireworks celebration.
- operate another successful Market Stall in the run up
to Christmas.
- assist at the Remembrance Sunday memorial service.
- conduct our Christmas activities with Santa visiting the
many estates in Cranleigh and new ones but not
distributing gifts or collecting bucket donations. But still
able to provide over 200 Christmas Gift/food vouchers in
place of Christmas Hampers to individuals and families
locally.
- run our popular Great Easter Egg Hunt at the
Showground at Easter 23 (our ‘thank you’ to the
community for their support of our activities)
- organise Eggstravaganza to raise funds for the Air
Ambulance-Kent, Surrey and Sussex.
- organise our Lions Charter Dinner Dance at the local
Golf Club.
And finally, to organise and run Cranleigh Carnival and
Fun Day which, whilst not designed to make a profit,
more than covered its costs and was very much
appreciated by our community.
Project Wenceslas ran from October to March attracting
donations from locals who received but did not need the
Winter Fuel Payment. These donations are used for the
relief of fuel poverty or fuel debt.
Also, during this period we continued to collect funds for
the ‘One Cranleigh for Ukraine’ community project and
to house and re-house many Ukrainian families in our
locality.| |---|---|---| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|When planning the activities listed above, the Trustees
have considered the guidance on public benefit issued
by the Charity Commission and ensured we are carrying
out the purposes for which we were set up| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|Welfare requests and Wenceslas disbursements are
administered by their respective committees with
proposals being brought before the Club and Trustees
for approval. Any proposal with a possible conflict of
interest for any club member is first reviewed by the
Board of Trustees.| |Policy on social
investment including
program related
investment|Para 1.38|The Club takes its responsibility for the civic, cultural,
social and moral welfare of the community very
seriously and donations towards community projects are
frequently supported.| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Club had 56 members by the end of the year. In
undertaking our work, we also rely on other supporters
and the Friends of Cranleigh Lions Club, who all give
their time freely and without payment or reward.
Without such dedication and support we would not be
able to function and achieve as much as we do.| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|In addition to organising the above events to benefit the
local community we were able, during this period to
Donate some £110,000 to good causes from the
proceeds of those and other activities and inward
donations from local donors during the year.
Over £23000 was donated to local individuals, families
or groups through our general Welfare Donations.
The One Cranleigh for Ukraine Fund has distributed over
£18000 and still had available funds of over £19000.
Glebelands School Mental Health Suite received £15000
Two Bursary campaigns provided over £11000 to local
organisations.
Over 200 Christmas Hamper Food Vouchers were
provided at a cost of c£12000
We made over £16000 of general donations to local
individuals, groups and organisations.
Air Ambulance Kent, Surrey and Sussex received £5000
Project Wenceslas donated £3424 to help with Fuel
poverty.
Multiple District Donations to Lions International
Foundation for disaster relief and Medical Appeals and
good causes received some £3000
Schools Welfare Funds received £2500.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Objectives all met.| |Performance of fundraising
activities against objectives
set|Para 1.41|Objectives all met.| |Investment performance
against objectives|Para 1.41|N/a| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At year end total Charitable Funds held were
£49644.55 of which £13803.47 were available
for use plus Reserves of £10106.53. Our Club
Members Funds on Admin Account were
£3190.74.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold over £10k in one deposit account as a
contingency to protect the Club from the risks
associated with running a number of outdoor
events, whose income may vary from year to
year depending, primarily, on the weather
conditions on the dayof the event.| |Amount of reserves held|Para 1.22|£10000| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Generous individual donations from local
residents/businesses including bucket
collections, Sponsorship/Advertising at our
events and proceeds from events and activities.| |---|---|---|---| N/a Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Charitable Incorporated Organisation**
**1183809**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Cranleigh and District Lions Club CIO
Constitution dated 10th June 2019 A Template
from Lions Clubs International (Multiple District
105)British Isles| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Club President, Vice President, Secretary
and Treasurer, elected each AGM for the
following year, are Ex-Officio Trustees. Other
named Trustees are also elected by the Club
Members.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Cranleigh and District Lions Club is a local club
formed as part of The International Association
of Lions Clubs, a voluntary service organisation
that helps, supports and guides local clubs to
serve their community.(see below for Training)| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Clubs are chartered as separate entities with
their own constitution, but have links to other
clubs in their Zone, their District, the Multiple
District of the British Isles and to The
International Association of Lions Clubs.| |Relationship with any related
parties|Para 1.51|Relationships with other Lions Clubs and the
Lions Clubs structure, provides opportunities for
support, training and the exchange of ideas.
Through cooperation,clubs also work together| |||to support national and international charitable
projects.| |---|---|---| |Other||The administration of the Club is wholly financed
by the members. Our time organising activities
to raise funds and provide community service is
given freely and without payment or reward.
Members pay an annual subscription of £70 that
contributes towards the administration of our
local Club and the Lions District, Multiple District
and International Clubs| ## **Reference and Administrative details** |Charity name|Cranleigh and District Lions Club CIO| |---|---| |Other name the charity uses|Cranleigh Lions| |Registered charity number|CIO 1183809| |Charity’s principal address|Hillview
Smithwood Common
Cranleigh
Surrey
GU6 8QP| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Trevor John Dale|President||Ex-Officio| ||Peter Baverstock|1stVice President|1stJuly- End August|Ex-Officio| ||Roderick Ian
Weale|1stVice President||Ex-Officio| ||Colin Leonard
Ward|Secretary||Ex-Officio| ||Christopher Martin
Smith|Treasurer||Ex-Officio| ||Davy Thomas
Worsfold|||Members of the Club| ||Dr.Robert Michael
Flacks|||Members of the Club| ||Howard Barratt|||Members of the Club| ||Paul Richard
Withers|||Members of the Club| ||Richard French|||Members of the Club| – Corporate trustees names of the directors at the date the report was approved > **Director name** N/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/a||| ## **Funds held as custodian trustees on behalf of others- None** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Independent
Advisor|Jane Briggs|Oakwood Business Consultants
The Dairy
Tilehouse Farm Offices
East Shalford Lane
SHALFORD
GU4 8AE| |||| **Name of chief executive or names of senior staff members (Optional information)** N/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/a ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|CMSmith|TJDale| |---|---|---| ||Christopher Martin SMITH|Trevor John DALE| ||
Treasurer|President| ||14thSept.2023|| ||14thSept.2023|| **Charity Name Cranleigh and District Lions Club CIO** **No (if any) 1183809** ## **Receipts and payments accounts** **For the period** Period start date **from** 1st July 2022 Period end date **To** 30th June 2023 ## **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** |**Section A Receipts and payments**
**Unrestricted**
**funds**|**Section A Receipts and payments**
**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---|---| |**A1 Receipts**
Carnival
**13,732**
Bonfire
**30,809**
Classic Car Show
**53,692**
Santa Sleigh Donations
**1,576**
Schools Welfare Funds
**1,250**
Project Wenceslas
**3,444**
Gift Aid
**-**
Christmas Hamper Donations
**695**
Eggstravaganza and Easter EggHunt
**3,851**
Donations
**8,026**
Presentation Evening
**384**
Subscriptions
**3,685**
Club Shirts and Caps
**218**
Collections
World Cup Quiz
**5**
FantasyFootball
**25**
Grand Shave
Market Stall
**3,066**
Interest
**197**
Classics on the Drive
**475**
One Cranleigh for Ukraine
**24,243**
FantasyF1
Charter Night
**2,367**
Balls
**292**
Tail Twister
**21**
**152,053**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 152,053**
**A3 Payments**
Bonfire
**21,941**
Classic Car Show
**17,596**
Santa Sleigh
**368**
Presentation Evening
**436**
Project Wenceslas
**3,424**
Welfare Donations
**23,271**
Other Donations
**15,368**
Bursary
**11,228**
Schools Welfare and Peace Poster
**2,720**
Bank Charges
**558**
Eggstravaganza and Easter EggHunt
**1,766**
Carnival
**9,548**
Multiple District Donations
**2,924**
Project 50 Glebelands Mental Health
**15,000**
Zone Project- GASP
**650**
Int. M District and District Dues
**4,286**
Christmas Hampers
**11,916**
General Expenses
**356**
Repairs and Maintenance
**2,263**
Market Stall
**319**
Youth
**3,145**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**13,732**
**30,809**
**53,692**
**1,576**
**1,250**
**3,444**
**-**
**695**
**3,851**
**8,026**
**384**
**3,685**
**218**
**-**
**5**
**25**
**-**
**3,066**
**197**
**475**
**24,243**
**-**
**2,367**
**292**
**21**
**152,053**
**-**
**-**
**-**
**152,053**
**21,941**
**17,596**
**368**
**436**
**3,424**
**23,271**
**15,368**
**11,228**
**2,720**
**558**
**1,766**
**9,548**
**2,924**
**15,000**
**650**
**4,286**
**11,916**
**356**
**2,263**
**319**
**3,145**|**to the nearest £**| ||||||**15,604**| ||||||**30,082**| ||||||**7,868**| ||||||**1,825**| ||||||**-**| ||||||**3,179**| ||||||**2,840**| ||||||**1,474**| ||||||**3,461**| ||||||**21,245**| ||||||| ||||||**3,295**| ||||||**55**| ||||||**164**| ||||||| ||||||| ||||||**70**| ||||||**3,083**| ||||||**10**| ||||||**1,333**| ||||||**13,634**| ||||||**270**| ||||||**6,950**| ||||||**107**| ||||||**63**| ||||||**116,612**| ||||||| ||||||| ||||||**-**| ||||||**-**| ||||||| ||||||**116,612**| ||||||| |Bonfire|**21,941**|**-**|**-**|**21,941**|**18,500**| |Classic Car Show|**17,596**|**-**|**-**|**17,596**|**7,302**| |Santa Sleigh|**368**|**-**|**-**|**368**|**332**| |Presentation Evening|**436**|**-**|**-**|**436**|**-**| |Project Wenceslas|**3,424**|**-**|**-**|**3,424**|**3,748**| |Welfare Donations|**23,271**|**-**|**-**|**23,271**|**12,808**| |Other Donations|**15,368**|**-**|**-**|**15,368**|**8,785**| |Bursary|**11,228**|**-**|**-**|**11,228**|**-**| |Schools Welfare and Peace Poster|**2,720**|||**2,720**|**495**| |Bank Charges|**558**|||**558**|**338**| |Eggstravaganza and Easter EggHunt|**1,766**|||**1,766**|**1,710**| |Carnival|**9,548**|||**9,548**|**10,760**| |Multiple District Donations|**2,924**|||**2,924**|**3,082**| |Project 50 Glebelands Mental Health|**15,000**|||**15,000**|| |Zone Project- GASP|**650**|||**650**|| |Int. M District and District Dues|**4,286**|||**4,286**|**3,509**| |Christmas Hampers|**11,916**|||**11,916**|**8,633**| |General Expenses|**356**|||**356**|**389**| |Repairs and Maintenance|**2,263**|||**2,263**|**1,275**| |Market Stall|**319**|||**319**|**290**| |Youth|**3,145**|||**3,145**|| |Legal and Professional Fees|**745**||||**-**
**-**|**745**||**612**| |---|---|---|---|---|---|---|---|---| |Club Shirts and Caps|**353**|||||**353**||| |Hut|**177**|||||**177**||**446**| |Public Relations|**96**|||||**96**||| |ROAR 21||||||**-**||**487**| |ROAR 22|**752**|||||**752**||**510**| |Message in a Bottle|**120**|||||**120**||**119**| |One Cranleigh for Ukraine|**17,744**|||||**17,744**||**692**| |YoungAmbassador||||||**-**||**30**| |Collection JW||||||**-**||**254**| |Collection KG||||||**-**||**144**| |Charter Night|**2,612**|||||**2,612**||**7,697**| |||||||**-**||| |||||||**-**||| ||**-**||**-**|||**-**||**-**| |**_Sub total_ **|**171,682**||**-**|||**171,682**||**92,947**| |**A4 Asset and investment**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**|||||||||||| |||**-**||**-**||**-**||**-**|||| |||**-**||**-**||**-**||**-**|||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total payments_ **||**171,682**||**-**||**-**||**171,682**||**92,947**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**- 19,629**||**-**||**-**||**- 19,629**||**23,665**|| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**||**-**||**-**||**-**||**-**||**-**|| |**_Cash funds this year end_ **||**- 19,629**||**-**||**-**||**- 19,629**||**23,665**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Charity Account
Activities Account
Administration Account
Gold Account Reserve
HSBC Account
**Details**
**Details**
**Details**
**Details**
Signature
C M Smith
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**5,999**
**-**
**33,439**
**-**
**3,190**
**10,070**
**100**
**-**
**52,798**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
CHRIS SMITH
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||| ||||| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||C M Smith|CHRIS SMITH|9/14/2023| TJ Ddl TREVOR DALE 911412023 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examineffs Report Report to the trusteesl members of Cranleigh and District Lions Club (CIO) On accounts for the year ended 30th June 2023 Charity no lif any) 1183809 Set out on pages I report to the trustees on my examination ofthe accounts of the above charity (Yhe Trusl") for the year ended 30 106 12023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the A¢t. Independent I have completed my examination. I confim that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect- the accounting records were not kept in accordan￿ with section 130 of the Charitie5 Act,. or the accounts did not accord with the accounting recDrds,' or the accounts did not comply with the applicable requirements con￿rnIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no con¢erns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. Signed. C(r)H Date: 1810912023 Name". Camilla Hills Relevant professional qualification(s) or body {if any}- Address: Unit 3, The Dairy, filehouse Farm Offices, East Shalford Lane, Guildford, Surrey, GU4 8AE IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief detsils of any items that the examiner wishes to disclose. None to disGlose IER Oct 2018