2022-06-30-accounts - Cranleigh And District Lions Club (CIO)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day July 2021 Day June 2022 From 1[st] To 30[th]

Section A Reference and administration details

Charity name Cranleigh and District Lions Club CIO Other names charity is known by Cranleigh Lions Club Cranleigh Lions Registered charity number (if any) 1183809 Charity's principal address Hillview Smithwood Common CRANLEIGH Surrey Postcode GU6 8QP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Paul Richard Withers	President	Ex-Officio
Trevor John Dale	Vice President	Ex-Officio
Colin Leonard Ward	Secretary	Ex-Officio
Christopher Martin Smith	Treasurer	Ex-Officio
Derek Charles Arthur Young- Trawber		Members of the Club
Roderick Ian Weale		Members of the Club
Davy Thomas Worsfold		Members of the Club
Howard Barratt		Members of the Club
Dr.Robert Michael Flacks		Members of the Club

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

September 2022

Section B Structure, governance and management

Description of the charity’s trusts

Cranleigh and District Lions Club CIO Constitution dated 10[th] June 2019 Type of governing document A Template from Lions Clubs International (Multiple District 105) British (eg. trust deed, constitution) Isles Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

The Club President, Vice President, Secretary and Treasurer, elected each AGM for the following year, are Ex-Officio Trustees. Other named Trustees are also elected by the Club Members.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community.

Clubs are chartered as separate entities with their own constitution, but have links to other clubs in their Zone, their District, the Multiple District of the British Isles and to The International Association of Lions Clubs.

Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation, clubs also work together to support national and international charitable projects.

The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given freely and without payment or reward. Members pay an annual subscription of £70 that contributes towards the administration of our local Club and the Lions District, Multiple District and International Clubs.

Section C Objectives and activities

The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:

a) the advancement of citizenship by:

promoting the principles of good citizenship.
encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;

Summary of the objects of the charity set out in its governing document

providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members;
encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

b) promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and

TAR

September 2022

international communities. c) promoting volunteering. d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief. e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or g) promoting community participation in healthy recreation. Our Lions year 2021/22 began with the sad decision that we could not once again run our biggest fund-raising event, our Classic Car Show in August 2021 following the pandemic. However, we ran another successful Classics on the Drive event in May 22 to promote the return of the Classic Car Show in August 2022. To recap our activities and events for the period July 21 to June 22 we were able to:- provide Gazebos for the Rectory Fete and assisted that event. - organise and run the annual community Bonfire and Fireworks celebration. - operate another successful Market Stall in the run up to Christmas. - assist at the Remembrance Sunday memorial service. - conduct our Christmas activities with Santa visiting the many estates in Cranleigh and new ones but not distributing gifts or collecting bucket Summary of the main activities donations. But still able to provide some 170 Christmas Gift/food vouchers undertaken for the public in place of Christmas Hampers to individuals and families locally. benefit in relation to these - run our popular Great Easter Egg Hunt at the Showground at Easter 22 objects (include within this (our thank you to the community for their support of our activities) section the statutory - organise Eggstravaganza to raise funds for the Air Ambulance-Kent, declaration that trustees have Surrey and Sussex. had regard to the guidance - run another Classics on the Drive. issued by the Charity - organise our Lions Charter Dinner Dance at the local Golf Club including Commission on public benefit) honoured guests from our community. And finally, to organise and run Cranleigh Carnival and Fun Dog Show which, whilst not designed to make a profit more than covered its costs and was very much appreciated by our community. Project Wenceslas ran from October to March attracting donations from locals who received but did not need the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt. When planning the activities listed above, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up.

TAR

September 2022

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant making.
policy programme related investment.
contribution made by volunteers.

Welfare requests and Wenceslas disbursements are administered by their respective committees with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees.

The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very seriously and donations towards community projects are frequently supported.

The Club had 54 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do.

Section D Achievements and erformance p

Summary of the main In addition to organising the above events to benefit the local community achievements of the charity we were able, during the last two years of the pandemic, to donate some during the year £80000 to good causes from the proceeds of those and other activities and inward donations from local donors during the year. Over £26000 was donated to local individuals or groups through our general Welfare Donations.

Bursary 2021 provided grants to 7 local organisations some £4000 We provided some 170 Christmas Hamper Vouchers totalling c£15000 We made £16000 of general donations to local groups and organisations. Multiple District Donations to Lions International Disaster and Medical Appeals and good causes totalled c£7000.

Air Ambulance Kent, Surrey and Sussex received £3500. Project Wenceslas provided c£6600 towards local families in fuel poverty. Lions Schools Welfare Funds amounted to £3200. Cranleigh Lions also initiated the community wide ‘One Cranleigh for Ukraine’ project to provide family homes for Ukrainian refugees raising over £13k in the first few months and housing 5 families.

TAR

September 2022

Section E Financial review

Brief statement of the

charity’s policy on reserves

We hold over £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the day of the event.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising).
how expenditure has supported the key objectives of the charity.

Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities.

The inevitable costs involved with all our community and fund-raising events are carefully considered and managed through our Activities A/c and the surplus/profit transferred to our Charity Account for disbursement.

N/a

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Along with many other Lions Clubs in the UK we converted from a Charity Trust to a Charitable Incorporated Organisation (CIO) wef 1[st] July 2020.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	C M Smith	P R Withers
	Christopher Martin SMITH	Paul Richard Withers
	Treasurer	President 2021/22
	27thSeptember 2022
	27thSeptember 2022

TAR

September 2022

Charity Name No (if any) Cranleigh and District Lions Club CIO 1183809 Receipts and payments accounts CC16a

For the period Period start date Period end date To from 1st July 2021 30th June 2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 15,604 30,082 7,868 1,825 - 3,179 2,840 1,474 3,461 21,245 3,295 55 164 70 3,083 10 1,333 270 6,950 107 63 - - 102,978 - - - 102,978 18,500 7,302 332 - 12,808 8,785 - 495 338 1,710 10,760 3,082 3,509 8,633 389 1,275 290	Restricted funds to the nearest £ - - - - - - 13,634 - - 13,634 - - - 13,634 - - - 3,748 - - - - 1	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 15,604 30,082 7,868 1,825 - 3,179 2,840 1,474 3,461 21,245 - 3,295 55 164 - - 70 3,083 10 1,333 13,634 270 6,950 107 63 - - 116,612 - - - 116,612 18,500 7,302 332 3,748 12,808 8,785 - 495 338 1,710 10,760 3,082 - - 3,509 8,633 389 1,275 290	Last year to the nearest £
Carnival	15,604				10,344
Bonfire	30,082				116
Classic Car Show	7,868				7,634
Santa Sleigh Donations	1,825				1,054
ThursdayBus	-				12
Project Wenceslas	3,179				4,699
Gift Aid	2,840
Christmas Donations	1,474				1,673
Easter Eggstravaganza and Hunt	3,461				25
Donations	21,245				18,305
Quiz					199
Members Subscriptions	3,295				2,880
Club Shirts and Caps	55				35
Members Collections	164				1,019
Auction					3,344
Sunflower Site					440
Grand Shave	70				1,141
Market Stall	3,083				5,291
Interest	10
Classics on the Drive	1,333
One Cranleigh for Ukraine
FantasyF1	270
Charter Night	6,950
Balls	107
Tail Twister	63
	-				-
	-				-
*Sub total*(Gross income for AR)	102,978				58,211

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					58,211

Bonfire	18,500	-	-	18,500	-
Classic Car Show	7,302	-	-	7,302	666
Santa Sleigh	332	-	-	332	338
Project Wenceslas	-	3,748	-	3,748	2,858
Welfare Donations	12,808	-	-	12,808	13,283
Other Donations	8,785	-	-	8,785	8,027
Bursary	-	-	-	-	3,853
School Welfare and Peace Poster	495	-	-	495	4,148
Bank Charges	338			338	234
Easter Eggstravaganza and Hunt	1,710			1,710	100
Carnival	10,760			10,760	8,475
Multiple District Donations	3,082			3,082	6,387
Travel Expenses				-	174
Quiz				-	100
District and Int.Dues for Members	3,509			3,509	3,776
Christmas Hampers	8,633			8,633	6,633
General Expenses	389			389	333
Repairs and Maintenance	1,275			1,275	111
Market Stall CCXX R1accounts (SS)	290	1		290	812 12/10/2022

IT Licences and Renewals				-	706
Youth				-	250
Legal and Professional Fees	612			612	612
Collection disbursements	398			398	685
Hut	446			446	250
Roar 2021	487			487
Roar 2022	510			510
Message in a Bottle	119			119
One Cranleigh for Ukraine		692		692
YoungAmbassador	30			30
Charter Night	7,697			7,697
				-
				-
				-
	-	-	-	-	-
**Sub total **	88,507	4,440	-	92,947	62,811

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					62,811

	14,471			23,665	- 4,600
	-			-	-
	-			-	-
	14,471			23,665	- 4,600

CCXX R2 accounts (SS)

12/10/2022

Section B Statement of assets and liabilities at the end of the period

Gold Account Details *Total cash funds* (agree balances with receipts and payments account(s)) Charity Account Activities Account HSBC Account Details Administration Account	Unrestricted funds to nearest £ 21,832 21,346 3,756 10,007 100 57,041 Agreement Error Unrestricted funds to nearest £	Restricted funds to nearest £ 15,387 - - 15,387 Agreement Error Restricted funds to nearest £	Endowment funds to nearest £
			-
			-


			-
			-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details Details Details PRWithers Signature CMSmith	Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Chris Smith Paul RichardWithers		Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
CMSmith	Chris Smith		6thOct. 2022
PRWithers	Paul RichardWithers		6thOct. 2022

CCXX R3 accounts (SS)

12/10/2022

CHARITY COMMISSION FOR ENGLAND ANO wEs Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the Irusto081 mb•r8 of Cranleigh and District LM)ns Club (CIO) On accounts for th• yr 30" June 2022 Charrty no Ilf any) 1183809 S•t out on pag•8 I report to the tnjsteès on my examination of the accounts of the above charrty (Ihe Trust.) for the year ended 30 10612022. Responslblllt106 and ba81• r•port As the charity'8 trustees. you aTe responsible for the preparation of the a¢wunls In acoxdance wh the requirements of the Charities Act 2011 (h0 Actl. I report in respect of my examlnation of the Trust's accounts carrl8d out undèr section 145 of the 2011 Act and in ¢arying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14q5Xb) of the Act. Independent I have complet8d my examlnatbn. I confimi that no materlal matters have •xamlnorfs ststement come to my attentlon in nneCtion wtih the examination which gives me cause to believe that in. any material resp8Ct: the accounting records were not kept in aco)rdance with se¢tlon 130 of the Charities Act.. or the accounts did not accnrd with the 8ccnunting records,. or the accounts dKI not comply wlth the applicable requirements conceming the fom) and Content of accounts Set out in the Charitles {Accounts and Reports) Regulations 2008 other than any requlrement that th8 accounts glve a Irue and fair, view which is rK)t a rnatter considered as part of an independent examination. I have no concerns and hav8 rne across no other matters in connection with the examination to which attention should be drewn in this report in order to enable a proper understanding of the accounts to be reached. Slgned.. CrnHO Dat•: 0611012022 Nam•: Camilla Hills Rèlevant profgsslonal qualificatlon{s) or body (If any): Address: Honeygreen Bam. Smilhbrook Bams. Horsham Road. Cranlelgh. Surrey GU6 8LH IER Oct2018

Section B Disclosure Only complete rf the examiner neets to hKJhlJht material matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiner5). Glv• hgrn br1 detsll8 01 any Items that the examlner w18hes to dlsclo89. None to disdose IER Oct 2018