**0**
## **Trustees' Annual Report for the period**
Period start date Period end date Day July 2021 Day June 2022 **From** 1[st] **To** 30[th]
## Section A Reference and administration details
**Charity name** Cranleigh and District Lions Club CIO **Other names charity is known by** Cranleigh Lions Club Cranleigh Lions **Registered charity number (if any)** 1183809 **Charity's principal address** Hillview Smithwood Common CRANLEIGH Surrey **Postcode GU6 8QP**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Paul Richard
Withers|President||Ex-Officio|
||Trevor John Dale|Vice President||Ex-Officio|
||Colin Leonard
Ward|Secretary||Ex-Officio|
||Christopher Martin
Smith|Treasurer||Ex-Officio|
||Derek Charles
Arthur Young-
Trawber|||Members of the Club|
||Roderick Ian
Weale|||Members of the Club|
||Davy Thomas
Worsfold|||Members of the Club|
||Howard Barratt|||Members of the Club|
||Dr.Robert Michael
Flacks|||Members of the Club|
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
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1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Cranleigh and District Lions Club CIO Constitution dated 10[th] June 2019 Type of governing document A Template from Lions Clubs International (Multiple District 105) British (eg. trust deed, constitution) Isles Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
The Club President, Vice President, Secretary and Treasurer, elected each AGM for the following year, are Ex-Officio Trustees. Other named Trustees are also elected by the Club Members.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community.
Clubs are chartered as separate entities with their own constitution, but have links to other clubs in their Zone, their District, the Multiple District of the British Isles and to The International Association of Lions Clubs.
- Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation, clubs also work together to support national and international charitable projects.
The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given freely and without payment or reward. Members pay an annual subscription of £70 that contributes towards the administration of our local Club and the Lions District, Multiple District and International Clubs.
## **Section C Objectives and activities**
The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:
a) the advancement of citizenship by:
- promoting the principles of good citizenship.
- encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;
**Summary of the objects of the charity set out in its governing document**
- providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members;
- encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
b) promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and
**TAR**
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2
international communities. c) promoting volunteering. d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief. e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or g) promoting community participation in healthy recreation. Our Lions year 2021/22 began with the sad decision that we could not once again run our biggest fund-raising event, our Classic Car Show in August 2021 following the pandemic. However, we ran another successful Classics on the Drive event in May 22 to promote the return of the Classic Car Show in August 2022. To recap our activities and events for the period July 21 to June 22 we were able to:- provide Gazebos for the Rectory Fete and assisted that event. - organise and run the annual community Bonfire and Fireworks celebration. - operate another successful Market Stall in the run up to Christmas. - assist at the Remembrance Sunday memorial service. - conduct our Christmas activities with Santa visiting the many estates in Cranleigh and new ones but not distributing gifts or collecting bucket **Summary of the main activities** donations. But still able to provide some 170 Christmas Gift/food vouchers **undertaken for the public** in place of Christmas Hampers to individuals and families locally. **benefit in relation to these** - run our popular Great Easter Egg Hunt at the Showground at Easter 22 **objects (include within this** (our thank you to the community for their support of our activities) **section the statutory** - organise Eggstravaganza to raise funds for the Air Ambulance-Kent, **declaration that trustees have** Surrey and Sussex. **had regard to the guidance** - run another Classics on the Drive. **issued by the Charity** - organise our Lions Charter Dinner Dance at the local Golf Club including **Commission on public benefit)** honoured guests from our community. And finally, to organise and run Cranleigh Carnival and Fun Dog Show which, whilst not designed to make a profit more than covered its costs and was very much appreciated by our community. Project Wenceslas ran from October to March attracting donations from locals who received but did not need the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt. **When planning the activities listed above, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up.**
**TAR**
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3
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making.
- policy programme related investment.
- contribution made by volunteers.
Welfare requests and Wenceslas disbursements are administered by their respective committees with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees.
The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very seriously and donations towards community projects are frequently supported.
The Club had 54 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do.
## Section D Achievements and erformance p
**Summary of the main** In addition to organising the above events to benefit the local community **achievements of the charity** we were able, during the last two years of the pandemic, to donate some **during the year** £80000 to good causes from the proceeds of those and other activities and inward donations from local donors during the year. Over £26000 was donated to local individuals or groups through our general Welfare Donations.
Bursary 2021 provided grants to 7 local organisations some £4000 We provided some 170 Christmas Hamper Vouchers totalling c£15000 We made £16000 of general donations to local groups and organisations. Multiple District Donations to Lions International Disaster and Medical Appeals and good causes totalled c£7000.
Air Ambulance Kent, Surrey and Sussex received £3500. Project Wenceslas provided c£6600 towards local families in fuel poverty. Lions Schools Welfare Funds amounted to £3200. Cranleigh Lions also initiated the community wide ‘One Cranleigh for Ukraine’ project to provide family homes for Ukrainian refugees raising over £13k in the first few months and housing 5 families.
**TAR**
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4
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
We hold over £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the day of the event.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising).
- how expenditure has supported the key objectives of the charity.
Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities.
The inevitable costs involved with all our community and fund-raising events are carefully considered and managed through our Activities A/c and the surplus/profit transferred to our Charity Account for disbursement.
N/a
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Along with many other Lions Clubs in the UK we converted from a Charity Trust to a Charitable Incorporated Organisation (CIO) wef 1[st] July 2020.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|C M Smith|P R Withers|
|---|---|---|
||Christopher Martin SMITH|Paul Richard Withers|
||
Treasurer|President 2021/22|
||27thSeptember 2022||
||27thSeptember 2022||
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September 2022
5
**Charity Name No (if any) Cranleigh and District Lions Club CIO 1183809 Receipts and payments accounts CC16a**
**For the period** Period start date Period end date **To from** 1st July 2021 30th June 2022
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**15,604**
**30,082**
**7,868**
**1,825**
**-**
**3,179**
**2,840**
**1,474**
**3,461**
**21,245**
**3,295**
**55**
**164**
**70**
**3,083**
**10**
**1,333**
**270**
**6,950**
**107**
**63**
**-**
**-**
**102,978**
**-**
**-**
**-**
**102,978**
**18,500**
**7,302**
**332**
**-**
**12,808**
**8,785**
**-**
**495**
**338**
**1,710**
**10,760**
**3,082**
**3,509**
**8,633**
**389**
**1,275**
**290**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**13,634**
**-**
**-**
**13,634**
**-**
**-**
**-**
**13,634**
**-**
**-**
**-**
**3,748**
**-**
**-**
**-**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**15,604**
**30,082**
**7,868**
**1,825**
**-**
**3,179**
**2,840**
**1,474**
**3,461**
**21,245**
**-**
**3,295**
**55**
**164**
**-**
**-**
**70**
**3,083**
**10**
**1,333**
**13,634**
**270**
**6,950**
**107**
**63**
**-**
**-**
**116,612**
**-**
**-**
**-**
**116,612**
**18,500**
**7,302**
**332**
**3,748**
**12,808**
**8,785**
**-**
**495**
**338**
**1,710**
**10,760**
**3,082**
**-**
**-**
**3,509**
**8,633**
**389**
**1,275**
**290**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|
|Carnival|**15,604**||||**10,344**|
|Bonfire|**30,082**||||**116**|
|Classic Car Show|**7,868**||||**7,634**|
|Santa Sleigh Donations|**1,825**||||**1,054**|
|ThursdayBus|**-**||||**12**|
|Project Wenceslas|**3,179**||||**4,699**|
|Gift Aid|**2,840**|||||
|Christmas Donations|**1,474**||||**1,673**|
|Easter Eggstravaganza and Hunt|**3,461**||||**25**|
|Donations|**21,245**||||**18,305**|
|Quiz|||||**199**|
|Members Subscriptions|**3,295**||||**2,880**|
|Club Shirts and Caps|**55**||||**35**|
|Members Collections|**164**||||**1,019**|
|Auction|||||**3,344**|
|Sunflower Site|||||**440**|
|Grand Shave|**70**||||**1,141**|
|Market Stall|**3,083**||||**5,291**|
|Interest|**10**|||||
|Classics on the Drive|**1,333**|||||
|One Cranleigh for Ukraine||||||
|FantasyF1|**270**|||||
|Charter Night|**6,950**|||||
|Balls|**107**|||||
|Tail Twister|**63**|||||
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**102,978**||||**58,211**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||||**58,211**|
|||||||
|Bonfire|**18,500**|**-**|**-**|**18,500**|**-**|
|Classic Car Show|**7,302**|**-**|**-**|**7,302**|**666**|
|Santa Sleigh|**332**|**-**|**-**|**332**|**338**|
|Project Wenceslas|**-**|**3,748**|**-**|**3,748**|**2,858**|
|Welfare Donations|**12,808**|**-**|**-**|**12,808**|**13,283**|
|Other Donations|**8,785**|**-**|**-**|**8,785**|**8,027**|
|Bursary|**-**|**-**|**-**|**-**|**3,853**|
|School Welfare and Peace Poster|**495**|**-**|**-**|**495**|**4,148**|
|Bank Charges|**338**|||**338**|**234**|
|Easter Eggstravaganza and Hunt|**1,710**|||**1,710**|**100**|
|Carnival|**10,760**|||**10,760**|**8,475**|
|Multiple District Donations|**3,082**|||**3,082**|**6,387**|
|Travel Expenses||||**-**|**174**|
|Quiz||||**-**|**100**|
|District and Int.Dues for Members|**3,509**|||**3,509**|**3,776**|
|Christmas Hampers|**8,633**|||**8,633**|**6,633**|
|General Expenses|**389**|||**389**|**333**|
|Repairs and Maintenance|**1,275**|||**1,275**|**111**|
|Market Stall
CCXX R1accounts (SS)|**290**|1||**290**|**812**
12/10/2022|
|IT Licences and Renewals|||||||**-**||**706**|
|---|---|---|---|---|---|---|---|---|---|
|Youth|||||||**-**||**250**|
|Legal and Professional Fees|**612**||||||**612**||**612**|
|Collection disbursements|**398**||||||**398**||**685**|
|Hut|**446**||||||**446**||**250**|
|Roar 2021|**487**||||||**487**|||
|Roar 2022|**510**||||||**510**|||
|Message in a Bottle|**119**||||||**119**|||
|One Cranleigh for Ukraine|||**692**||||**692**|||
|YoungAmbassador|**30**||||||**30**|||
|Charter Night|**7,697**||||||**7,697**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**88,507**||**4,440**||**-**||**92,947**||**62,811**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**62,811**|
|||||||||||
||**14,471**||||||**23,665**||**- 4,600**|
||**-**||||||**-**||**-**|
||**-**||||||**-**||**-**|
||**14,471**||||||**23,665**||**- 4,600**|
CCXX R2 accounts (SS)
12/10/2022
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|Gold Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Charity Account
Activities Account
HSBC Account
**Details**
Administration Account|Gold Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Charity Account
Activities Account
HSBC Account
**Details**
Administration Account|**Unrestricted**
**funds**
**to nearest £**
**21,832**
**21,346**
**3,756**
**10,007**
**100**
**57,041**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**
**21,832**
**21,346**
**3,756**
**10,007**
**100**
**57,041**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**15,387**
**-**
**-**
**15,387**
Agreement Error
**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**15,387**
**-**
**-**
**15,387**
Agreement Error
**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||||||**-**|
||||||||**-**|
|||||||||
|||||||||
||||||||**-**|
||||||||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**
**Details**
**Details**
**PRWithers**
Signature
CMSmith||**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Chris Smith
Paul RichardWithers||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||||||||Date of
approval|
||CMSmith||Chris Smith||||6thOct. 2022|
||**PRWithers**||Paul RichardWithers||||6thOct. 2022|
CCXX R3 accounts (SS)
12/10/2022
3
CHARITY COMMISSION
FOR ENGLAND ANO wEs
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the Irusto081
mb•r8 of
Cranleigh and District LM)ns Club (CIO)
On accounts for th• yr
30" June 2022
Charrty no
Ilf any)
1183809
S•t out on pag•8
I report to the tnjsteès on my examination of the accounts of the above
charrty (Ihe Trust.) for the year ended 30 10612022.
Responslblllt106 and
ba81• r•port
As the charity'8 trustees. you aTe responsible for the preparation of the
a¢wunls In acoxdance wh the requirements of the Charities Act 2011
(h0 Actl.
I report in respect of my examlnation of the Trust's accounts carrl8d out
undèr section 145 of the 2011 Act and in ¢arying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14q5Xb) of the Act.
Independent I have complet8d my examlnatbn. I confimi that no materlal matters have
•xamlnorfs ststement come to my attentlon in nneCtion wtih the examination which gives me
cause to believe that in. any material resp8Ct:
the accounting records were not kept in aco)rdance with se¢tlon 130
of the Charities Act.. or
the accounts did not accnrd with the 8ccnunting records,. or
the accounts dKI not comply wlth the applicable requirements
conceming the fom) and Content of accounts Set out in the Charitles
{Accounts and Reports) Regulations 2008 other than any requlrement
that th8 accounts glve a Irue and fair, view which is rK)t a rnatter
considered as part of an independent examination.
I have no concerns and hav8 rne across no other matters in connection
with the examination to which attention should be drewn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned..
CrnHO
Dat•:
0611012022
Nam•:
Camilla Hills
Rèlevant profgsslonal
qualificatlon{s) or body
(If any):
Address:
Honeygreen Bam. Smilhbrook Bams. Horsham Road. Cranlelgh. Surrey
GU6 8LH
IER
Oct2018
Section B
Disclosure
Only complete rf the examiner neets to hKJhlJht material matters of concem
(see CC32. Independent examination of charity accounts: directions and
guidance for examiner5).
Glv• hgrn br1 detsll8 01
any Items that the
examlner w18hes to
dlsclo89.
None to disdose
IER
Oct 2018