Trustees’ Annual Report for the period
From 1 Nov 2020 Period start date To 31 Oct 2021 Period end date
Charity name: The Ermine Street Guard
Charity registration number: 1183802
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance education for the benefit of the public in the field of Roman history and to promote research by practical reconstruction of Roman equipment |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Research into and reconstruction of armour and equipment of the Roman Army in 1st century CE. Public displays of military tactics, armour and equipment. Presentations to schools and museums. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | Attendance at displays, engaging with the public and students in talking about Roman military life and related research, contributing to the manufacture and maintenance of armour and equipment. Maintaining the website and undertaking research projects |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Due to the current Covid-19 pandemic, activities have been severely curtailed. The Guard met to produce and maintain equipment and take part in filming for educational TV programmes. Displays were given to the public at the British Museum and Vindolanda on Hadrian’s Wall. The Guard also took part in the opening weekend of Chester House Estate, a site adjacent to the Roman town of Irchester. As Covid restrictions permitted several work weekends took place and individual members made and maintained equipment at home. Responses have been made to email enquiries from interested members of the public and students requesting information. The website has been maintained and updated as a resource for wider society. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Due to Covid 19 the number of displays were limited in 2021. Monies received primarily came from displays, filming, subscriptions and a donation from the original Guard charity that is being closed down. Expenditure is being carefully controlled until such time as displays can fully restart. The assets of the original Guard charity (800014) were transferred to this charity on 1 October 2020. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | As a small charity income and expenditure are normally predictable and ongoing cash balances sufficient to meet any unexpected costs |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Covid 19 pandemic has impacted the ability of the charity to raise funds from conducting displays. Currently it is uncertain how many displays will be possible in 2022, although a full programme is anticipated at the moment. In the meantime costs will be tightly controlled. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees from public displays and Filming. Members’ subscriptions |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | Loss of public display availability due to Covid-19 Accidents on displays – mitigated by health and safety policies and public liability insurance |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | See Article 12 of the CIO constitution |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | The CIO was set up to replace an existing charity. This charity has transferred its assets to the CIO and will be dissolved. |
| Other |
Reference and Administrative details
| Charity name | The Ermine Street Guard |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1183802 |
| Charity’s principal address | Oakland Farm House Dog Lane Witcombe Gloucester GL3 4UG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Christopher Haines MBE |
Chair | |||
| Roderick Sayers | Treasurer | |||
| Hilary Fleming | Secretary | |||
| Timothy Haines | ||||
| David Hare | ||||
| John Hindle | ||||
| Jeremy Mayes | ||||
| Richard Odell | ||||
| Anthony Segalini | ||||
| Greig Watson | ||||
| Richard Gibbons | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
The Ermine Street Guard - Charity Number 1183802
Income & Expenditure Statement for the period to 31.10.21
| Income Displays and Filming Donations Interest Sales Schools Other Subscriptions and Social Expenditure Administration Computer AGM Charges Internet Display Equipment HQ week end Insurance Materials Stock of sales Subscriptions (YHA) Sweat Shirts Telephone Travel Costs Vehicle Costs Electricity Donations Other display costs Awards Miscellaneous Surplus/(Deficit) Bank Position at 1.10.2020 Surplus/(Deficit) Bank Position at 31.10.2021 Bank Accounts as at 31.10.21 Treasurers Account Deposit Account Current Account |
2020 £ 400.00 4,644.54 - 70.00 0.00 110.81 2,325.50 7,550.85 - 89.99 - - 37.00 75.00 - 1,853.65 626.22 - - - 647.06 1,364.30 1,255.70 474.00 - 93.61 - 62.06 6,578.59 972.26 - 972.26 972.26 0 972.26 972.26 |
2021 £ 6,937.00 3,948.16 - 15.00 0.00 320.63 905.00 |
|---|---|---|
| 12,125.79 | ||
| - 94.99 - - 176.00 138.00 - 1,947.43 183.02 - - - 98.50 1,369.10 1,843.71 756.12 - - - 40.00 |
||
| 6,646.87 | ||
| 5,478.92 972.26 5,478.92 |
||
| 6,451.18 | ||
| 4016.68 1.14 2,433.36 |
||
| 6,451.18 |
On 1 October 2020 the following assets were gifted to the charity by the orginal Ermine Street Guard Charity No 800014
| Ermine Street Guard Charity No | 800014 |
|---|---|
| £ | |
| Land Rover Discovery | 10,000.00 |
| Trailers | 1,800.00 |
| Armour and Equipment | 45,000.00 |
| Workshop Tools | 150.00 |
| Office and Bunk Room Items | 250.00 |
| Books | 250.00 |