## **Trustees’ Annual Report for the period** **From 1 Nov 2020 Period start date To 31 Oct 2021 Period end date** ## **Charity name: The Ermine Street Guard** ## **Charity registration number: 1183802** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance education for the benefit of**
**the public in the field of Roman history**
**and to promote research by practical**
**reconstruction of Roman equipment**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Research into and reconstruction of**
**armour and equipment of the Roman**
**Army in 1st century CE. Public displays of**
**military tactics, armour and equipment.**
**Presentations to schools and museums.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**Charity Commission’s guidance on**
**public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**n/a**| |Policy on social investment
including program related
investment|Para 1.38|**n/a**| |Contribution made by
volunteers|Para 1.38|**Attendance at displays, engaging with**
**the public and students in talking about**
**Roman military life and related research,**
**contributing to the manufacture and**
**maintenance of armour and equipment.**
**Maintaining the website and undertaking**
**research projects**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Due to the current Covid-19 pandemic,**
**activities have been severely curtailed.**
**The Guard met to produce and maintain**
**equipment and take part in filming for**
**educational TV programmes. Displays**
**were given to the public at the British**
**Museum and Vindolanda on Hadrian’s**
**Wall. The Guard also took part in the**
**opening weekend of Chester House**
**Estate, a site adjacent to the Roman town**
**of Irchester. As Covid restrictions**
**permitted several work weekends took**
**place and individual members made and**
**maintained equipment at home.**
**Responses have been made to email**
**enquiries from interested members of the**
**public and students requesting**
**information. The website has been**
**maintained and updated as a resource for**
**wider society.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Due to Covid 19 the number of displays**
**were limited in 2021. Monies received**
**primarily came from displays, filming,**
**subscriptions and a donation from the**
**original Guard charity that is being**
**closed down. Expenditure is being**
**carefully controlled until such time as**
**displays can fully restart. The assets of**
**the original Guard charity (800014) were**
**transferred to this charity on 1 October**
**2020.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|**As a small charity income and**
**expenditure are normally predictable and**
**ongoing cash balances sufficient to meet**
**any unexpected costs**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The Covid 19 pandemic has impacted the**
**ability of the charity to raise funds from**
**conducting displays. Currently it is**
**uncertain how many displays will be**
**possible in 2022, although a full**
**programme is anticipated at the moment.**
**In the meantime costs will be tightly**
**controlled.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fees from public displays and Filming.**
**Members’ subscriptions**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**n/a**| |A description of the principal
risks facing the charity|Para 1.46|**Loss of public display availability due to**
**Covid-19**
**Accidents on displays – mitigated by**
**health and safety policies and public**
**liability insurance**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**See Article 12 of the CIO constitution**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|**The CIO was set up to replace an existing**
**charity. This charity has transferred its**
**assets to the CIO and will be dissolved.**| |Other||| ## **Reference and Administrative details** |Charity name|The Ermine Street Guard| |---|---| |Other name the charity uses|| |Registered charitynumber|**1183802**| |Charity’s principal address|Oakland Farm House
Dog Lane
Witcombe
Gloucester
GL3 4UG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||**Christopher**
**Haines MBE**|**Chair**||| ||**Roderick Sayers**|**Treasurer**||| ||**Hilary Fleming**|**Secretary**||| ||**Timothy Haines**|||| ||**David Hare**|||| ||**John Hindle**|||| ||**Jeremy Mayes**|||| ||**Richard Odell**|||| ||**Anthony Segalini**|||| ||**Greig Watson**|||| ||**Richard Gibbons**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## **The Ermine Street Guard - Charity Number 1183802** ## **Income & Expenditure Statement for the period to 31.10.21** |**Income**
Displays and Filming
Donations
Interest
Sales
Schools
Other
Subscriptions and Social
**Expenditure**
Administration
Computer
AGM
Charges
Internet
Display Equipment
HQ week end
Insurance
Materials
Stock of sales
Subscriptions (YHA)
Sweat Shirts
Telephone
Travel Costs
Vehicle Costs
Electricity
Donations
Other display costs
Awards
Miscellaneous
Surplus/(Deficit)
**Bank Position at 1.10.2020**
Surplus/(Deficit)
**Bank Position at 31.10.2021**
**Bank Accounts as at 31.10.21**
Treasurers Account
Deposit Account
Current Account|**2020**
£
400.00
4,644.54
-
70.00
0.00
110.81
2,325.50
7,550.85
-
89.99
-
-
37.00
75.00
-
1,853.65
626.22
-
-
-
647.06
1,364.30
1,255.70
474.00
-
93.61
-
62.06
6,578.59
972.26
-
972.26
972.26
0
972.26
972.26|**2021**
£
6,937.00
3,948.16
-
15.00
0.00
320.63
905.00| |---|---|---| |||12,125.79| |||-
94.99
-
-
176.00
138.00
-
1,947.43
183.02
-
-
-
98.50
1,369.10
1,843.71
756.12
-
-
-
40.00| |||6,646.87| |||5,478.92
972.26
5,478.92| |||6,451.18| |||4016.68
1.14
2,433.36| |||6,451.18| On 1 October 2020 the following assets were gifted to the charity by the orginal Ermine Street Guard Charity No 800014 |Ermine Street Guard Charity No|800014| |---|---| ||£| |Land Rover Discovery|
10,000.00| |Trailers|1,800.00| |Armour and Equipment|45,000.00| |Workshop Tools|150.00| |Office and Bunk Room Items|250.00| |Books|250.00|