Trustees’ Annual Report for the period
From 01/06/2020 to 31/08/2021
Charity name: Tiny Tots
Charity registration number: 1183769
Objectives and Activities
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SORP reference
Summary of the Para 1.17 The charity works for the public
purposes of the charity benefit having as its objects the
as set out in its development and education of
governing document children and young people in
particular by: (1) promoting their care
and safety; (2) promoting their
education and promoting parental
involvement; (3) promoting their
health and wellbeing; (4) providing
services to support them and their
families and carers; (5) providing
services to individuals holding
membership of the CIO; and (6)
furthering the aims of the pre-school
learning alliance.
Summary of the main Para 1.17 and Tiny Tots provides an inclusive,
1.19
activities in relation to diverse and stimulating setting of
those purposes for the early years play, and education, for
public benefit, in babies and toddlers. We also facilitate
particular, the activities, a social support network for parents,
projects or services carers and guardians. Our services
identified in the are available through twice-weekly,
accounts. term-time sessions from a community
facility in the heart of Mudeford,
Dorset.
Statement confirming Para 1.18 We, the trustees, use the guidance
whether the trustees and information made available by
have had regard to the the Charities Commission as
guidance issued by the necessary to ensure right, fair and
Charity Commission on proper practice. We regard guidance
public benefit issued by the charities commission on
public benefit.
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SORP reference
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| Policy on grant making | Para 1.38 | We, the trustees, including charity managers, explore grants available to the charity and make applications for funds to which we meet the criteria. |
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Over the past financial period, we
have applied for three grants and
successfully been awarded two. These
grants have allowed us to purchase
new equipment for the benefit of our
members, and to cover session
reopening costs associated with the
COVID-19 outbreak.
N/A
Para 1.38
Policy on social
investment including
program related
investment
Volunteers’ dedicate their time to the
Para 1.38 day-to-day running of sessions,
Contribution made by following the charities policies and
volunteers procedures and promote good
practice in order to meet our
charitable objectives. Volunteers’
bring a valuable range of experience
to Tiny Tots, with their input respected
and considered by trustees.
N/A
Other
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Achievements and Performance
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SORP reference
Tiny Tots provides an inclusive,
diverse and stimulating setting of
early years play, and education, for
Summary of the main babies and toddlers. Tiny Tots also
Para 1.20
achievements of the provides an environment for the
charity, identifying the children and their families to socialise
difference the charity’s and network, with these interactions
work has made to the creating shared experiences. This
circumstances of its promotes the children’s’
beneficiaries and any development, their early year’s
wider benefits to society education and supports the mental
as a whole. health of parents, carers and families.
However, over the past year, our
sessions have been unable to operate
due to the COVID-19 pandemic. Tiny
Tots have faced a prolonged effect
from the pandemic which first
affected the running of sessions
towards the end of our previous
financial year. The trustees, managers
and volunteers were able to utilise
this time to plan for the return of
sessions which included making
various grant applications to replace
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equipment and to fund PPE and other costs associated with re-opening our sessions. We were successfully awarded two grants in excess of £1,400 combined and were able to purchase furniture specially designed for early years education, as well as items needed for the safe reopening of sessions that mitigate the risk of COVID-19 to our members. We regard this as one of our primary achievements in the past year. We also kept in touch digitally with our members through social media, which many appreciated and benefited from during the nationwide lockdowns. Our following on social media grew and therefore awareness of the group was also increased. This meant we were able to retain and gain new members despite the challenges of COVID-19.
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Previously, the trustees found
implementing termly targets helped
Achievements against Para 1.41 achieve continued development of
objectives set the group. Targets provided small
manageable steps for contractors and
volunteers to continually progress in
achieving the charitable objectives.
Due to the COVID-19 pandemic, our
latest set of in-session targets were
disrupted and have been reallocated
to the new academic year, starting
September 2021.
Tiny Tots have been unable to
fundraise this past financial period
Performance of due to the COVID-19 pandemic. This
fundraising activities Para 1.41 was due to various national
against objectives set restrictions and our own moral social
responsibilities. In place of fundraising
we took to investigating grants
available to us in order to purchase
new equipment and help cover
reopening costs of sessions, which
took place in September 2021.
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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Financial Review
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Review of the charity’s Para 1.21 The financial position of Tiny Tots is
financial position at the favourable at the end of the financial
end of the period period, despite the COVID-19
pandemic. We have achieved this
through careful cost management,
ensuring our costs are kept to a
minimum and by obtaining grant
funding for necessary expenses we
would have usually covered from
fundraising and member
contributions. Funds were re-invested
in the group to enhance the services
we provide and ensure continued
provision of the group.
Statement explaining Para 1.22 Tiny Tots does not hold financial
the policy for holding reserves.
reserves stating why
they are held
Amount of reserves held Para 1.22 £0
Reasons for holding zero Para 1.22 Tiny Tots does not currently hold
reserves reserves due to the low nature of the
finances we handle and the infancy of
the charity. Outgoings are low and can
be brought to a minimal level if
required. We also have a reliance on
volunteers who can run the group if
necessary. The trustees review this
policy each year.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 COVID-19 could affect the future of
uncertainties about the Tiny Tots. At this stage, it is uncertain
charity continuing as a how.
going concern
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The principal source of funding is
through fees paid to attend our group.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
COVID-19 is the principle risk that
could affect the future of Tiny Tots. At
A description of the Para 1.46 this stage, it is uncertain how. We
principal risks facing the took an extended break and did not
charity re-open our sessions until September
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- This is due to the logistics of operating during the pandemic, as well as complying with various restrictions of the time. We forecast well attended sessions and member contributions for the months ahead, but we will only know for certain as our sessions start again. N/A Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted? (CIO)
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed at the Annual
methods including General Meeting (AGM) and serve for
details of any two consecutive years in accordance
constitutional provisions with the constitution.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
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Other
Reference and Administrative details
Charity name Tiny Tots Other name the charity N/A uses Registered charity 1183769 number Charity’s principal Mudeford Wood Community Centre address Pipers Drive Christchurch Dorset BH23 4TR
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Samuel Ross 07/06/19 – Present Tiny Tots
1
Weeks
Alice Clark- 07/06/19 – Present Tiny Tots
2
Wheeler
3 Janice O’Halloran 07/06/19 – Present Tiny Tots
Helen Jane 07/06/19 – Present Tiny Tots
4
Chapman
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
| Trustee | name Dates |
acted | if | not | for |
|---|---|---|---|---|---|
| whole | year |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Alison Weeks, Nicola Groves
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) (Digitally signed) Full name(s) Samuel Weeks Position (eg Trustee Secretary, Chair, etc)
Date 02/09/21
Tiny Tots receipts & payments as at 31st August 2021
Receipts
Payments
| Fees Grant Income Donations Other Income Total Receipts Room Hire Subcontractors Accrediations & Subscriptions Equipment Food Print, Post & Stationery Fundraising Expenses Total Payments Total income Less payments |
0 1450 0 33.26 1483.26 0 0 -77.71 -1364.82 0 -65.89 0 -1508.42 |
|---|---|
| -25.16 |
Bank Reconcilliation
| c/f Bank balance as at 1st June 2020 | 2830.74 |
|---|---|
| Plus Total Receipts | 1483.26 |
| Minus Total payments | -1508.42 |
| Bank balance as at 31st Aug 2021 | 2805.58 |