Lingfield Living Local
Charity number 1183729
Annual Report and Financial Statements
for the year ended 31 March 2021
Lingfield Living Local
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 6 |
| Examiner's report | 7 |
| Receipts and payments account | 8 |
| Statement of assets and liabilities | 9 |
| Notes to the accounts | 10 to 12 |
Prepared by West Yorkshire Community Accounting Service
1
Lingfield Living Local
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Hilary Willmer MBE Chair Ambreen Ahmed Treasurer Wendy Collins Daniel Bell
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1183729, on 5 June 2019.
Principal address
Bankers
83 Lingfield Drive Triodos Bank UK Ltd Leeds Deanery Road LS17 7HF Bristol BS1 5AS
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 5 June 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Objectives and activities
The charity's objects
The objects of the CIO are: to develop the capacity and skills of members of the socially and economically disadvantaged community of the Lingfield and Fir Tree estates and the surrounding area in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society. To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.
2
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's main activities
Providing a welcoming Hub for community activities and a listening place for isolated or stressed local people.
Organising one off community events.
Planning and delivering programmes or events collaboratively with other local partners. Developing and maintaining good relationships with statutory agencies involved in the estate.
Public benefit statement
Lingfields Living Local exists to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are social excluded and assisting them to integrate into society.
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
April – September (Covid Response Year)
It has been a challenging year!
With the building shut, we had to find other ways to engage with the local community. We made phone calls to our regulars, signposted people to where they could get help and offered support to other organisations. We used social media to stay in contact with local people and offered a range of online tutorials too – guitar and bike repair videos.
One of our local ward Councillors set up a community response page on Facebook, which we helped to promote, encouraging local people to sign up. It has been a fantastic tool in communicating with people here, it’s been a great way to gauge how people feel and what the issues have been. It has really galvanised the community and lots of positive (virtual) relationships have been formed.
A month or so into ‘Lockdown’, we realised that many families were struggling to find ways to entertain their very bored children! We thought that making up a few craft bags for families would be a good idea. After posting on Facebook about it we had an overwhelming response - loads of people got in touch requesting a pack.
With such a demand for the packs, we applied for some MICE money to make up more and then successfully delivered over 50 packs to families on the estate.
We had lots of lovely messages of thanks from relieved families, and we were glad to have made a small gesture during very strange times.
We made the decision in May to furlough our member of staff, Claire. With the building still shut there was not enough work we would be able to do safely within the community.
In July we decided it would be nice to produce a community recipe book called The Lingfield and Neighbours Cook Book, a collection of simple recipes that people have been cooking during lockdown. Response to the idea was slow but positive, and we eventually produced a small A5 size book with lots of photos which we gave out for donations on a “pay as you feel” basis.
The Mural Project
Our new Trustee, Dan, was planning and running an art project. The idea was to produce and paint a mural in the area which represented the community. As community consultation became impossible, the idea developed into painting the large green Virgin Media exchange boxes in the area too - something that has worked beautifully in other parts of the city. It’s an exciting project that will really enhance the area and bring people together. We applied for and got funding from Leeds Inspired.
3
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Preparing to open again.
In July we read through the government guidelines on Safe Opening of Multi-Use Community Facilities. The guidelines have been vague, and maybe more appropriate for the opening of larger community halls, not a small unit on a row of shops. It has been tricky. With many of our users and regulars, and Kate our Project Coordinator, in the most vulnerable category, we were cautious in rushing to open. It has been a balancing act. We know that several of our regulars have significantly suffered with mental health issues during this time. People are terribly lonely and missing their usual routines, conversations with other people and a place to meet.
Kate met with some of our regulars for a socially distanced picnic in the green space behind the building to discuss how people felt. It was clear that there was a lot of misunderstanding of guidelines amongst the community. Some people were not at all worried about getting back to ‘normal’ and didn't really understand why we were still shut, others were extremely cautious and anxious about contracting Coronavirus.
Our building is small with almost no ventilation. We have no windows that open and only the front door for fresh air.
As of August our ever changing risk assessment calculated that we could open again with the caveat that people wear masks and with no more than 7 people in the building at one time. The kitchen would be out of bounds, and no food or music in the building. It all felt rather bizarre.
We made the decision to open tentatively in mid September when the children went back to school, just for one afternoon a week for our Craft Club. Kate also met with people on a one on one basis, but by appointment only.
Claire was partly furloughed at this time and worked on ways to improve the building, increase ventilation with opening windows and possibly an awning at the back of the building. She succeeded in getting funding to remove the shuttering on the windows and install external blinds. This has transformed the Hub, which is now lighter and brighter.
September 2020 – March 2021
In early September we spoke to local families, some were really struggling financially with equipment for their children for school. We decided it would be nice to use some of our funds from the Housing Advisory Panel to provide pencil cases, pens and pencils to families that were really struggling. We delivered over 30 packs to children here.
In September the trustees and staff met to do a thorough clean of the building and a risk assessment to ascertain the safety of opening up our small building. We were mindful that although local people were very keen to get back to normal and for us to open again, it would be a balancing act in terms of safety.
We were successful in our bid with The George Martin Trust, who gave us funding for improvements to the building, which was now essential to us opening safely.
We opened the building again for 2 weeks, people needed to chat and offload to staff. It was clear that lockdown had really taken its toll on people’s wellbeing, mentally and physically. In late September, Leeds was put into Tier 2 lockdown, which prevented us (under the government guidelines) from opening the building for the time being.
During this time, our member of staff, Claire, made the decision to resign, giving notice that she would be leaving the organisation in December.
With the building now shut to the public again, we decided to focus on engaging with local people via social media, phone calls and remote projects. There had also been some significant and complicated safeguarding issues that Kate had been dealing with, which took up a great deal of time. There were several particularly vulnerable local people that really needed to meet in person, so we arranged one on one walks outside, where they could see another human being and talk.
In October we had some security shutters installed in the kitchen, badly needed. We also had a one off socially distanced bike repair day, run by our trustee Dan and a local chap called Christian. People dropped off their bikes to be repaired – with a number of people quite keen to get involved in this when we are able to re-open.
4
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
September 2020 – March 2021 - continued
In November we focused on designing our community recipe book, which now had lots of contributions. We were also successful in our funding bid with the Coop Community Fund.
We would use the money to go towards a community fair and fun day, hosted by Primley Wood Primary School, when restrictions allow.
We also launched our Christmas Hamper Appeal, asking for local people to donate gifts and treats towards small goodie bags in time for Christmas. There were a number of people on the estate that would either be spending Christmas at home alone, or would not be seeing loved ones.
In December, we gave out over 50 hamper packs! Local people and businesses had made all sorts of contributions – handmade gifts and Christmas cards, jam, chocolates, soup and biscuits. We also had our fantastic community recipe book printed, of which we are especially proud! It is a lovely token reminder of this strange pandemic year, and how the community had really pulled together.
As many had foreseen, in January, we were now in full lockdown. It was a struggle to think of ways to engage in any meaningful way with people. With many of our regulars not on social media, we continued to be a listening ear by phone call. We were also mindful of not replicating things that other organisations were doing. We also now had one part time member of staff, so were aware of capacity restrictions.
We were successful in our Leeds Inspired Bid to paint the Virgin Media Boxes. We had a lovely young woman design a poster for us as part of her DoE award, to engage the local community in helping to design the boxes. We felt it would be good if it was a community led project.
With people really needing to connect, and fractions in the community starting to become apparent, we thought it would be nice to do a series of short interviews recorded on Zoom with local people. Kate had previously been a broadcast journalist so would lead on this.
Throughout February and March we interviewed everyone from a local councillor, our trustee Hilary, local young people and other organisations. The idea being, that although we were all locked in we could still be connected and remember that we all have so much in common. A really lovely project that we may continue with.
The craft group continued on Zoom, though we found that most people were not comfortable with meeting online in this way.
In March we sent out posters and flyers to local schools so that the children could help to design our media boxes. We used the theme of ‘nature’. We had an overwhelming response! It will be a challenge to choose which ones to use!
It has certainly been a year we will not forget! We are extremely proud of the way we have adapted, as trustees and as a community. The way we work has had to change and adapt.
There has been such an outpouring of community spirit and cohesion here. There have been challenges of course and some very sad situations have come from this last year, but we think that we have adapted well and learnt an awful lot about one another. The next months and years ahead will be interesting.
5
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net receipts for the year was £16,276, including net receipts of £209 on unrestricted funds and net receipts of £16,067 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £5,017.
The reserves policy of the limited company is to aim to secure sufficient free reserves to enable the charity to secure three month's running costs.
Financial effects of Covid-19 and going concern
Due to Covid we were closed for most of the past year, and one of our workers left and was not replaced immediately (as we were closed). We therefore underspent on our usual costs and agreed with our funders that we could carry any unspent funds forward.
As we were closed for a long period due to Covid, we calculate that our current funding will cover our costs until the end of the financial year 2021/22. We are in the process of seeking on-going funding for the following financial year and are reasonably confident that this will be found. Therefore having reviewed our forecasts and reserves we have concluded that there are no material uncertainties and the organisation can continue and be treated as a going concern.
Signed on behalf of the board of trustees on 12 August 2021
Hilary Wilmer (Trustee)
6
Lingfield Living Local
Independent examiner's report to the trustees of Lingfield Living Local Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the period 1 April 2020 to 31 March 2021, which are set out on pages 8 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
26 August 2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
7
Lingfield Living Local
Receipts and payments account for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 500 Transfer from previous company - Bank interest 6 Total receipts 506 Payments Salaries, NIC and pensions (3) - Payroll charges - Training - Materials and resources - Other direct project costs 218 Food and refreshments 48 Postage and stationery 20 Phone and internet - Other administration costs - Utilities - Insurance - Equipment - Bank charges 11 Accountancy - Total payments 297 209 Fund balances brought forward 4,808 Fund balances carried forward (4) 5,017 Net receipts / (payments) |
2021 Restricted funds £ 38,895 - - 38,895 17,912 295 200 751 - - 119 854 443 351 310 1,233 - 360 22,828 16,067 13,342 29,409 |
2021 Total funds £ 39,395 - 6 39,401 17,912 295 200 751 218 48 139 854 443 351 310 1,233 11 360 23,125 16,276 18,150 34,426 |
2020 Total funds £ - 18,150 - 18,150 - - - - - - - - - - - - - - - 18,150 - 18,150 |
|---|---|---|---|
8
Lingfield Living Local
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 5,025 Cash in hand (8) Total cash funds 5,017 |
2021 Restricted £ 29,409 - 29,409 |
2021 Total £ 34,434 (8) 34,426 |
2020 Total £ 18,150 - 18,150 |
|---|---|---|---|
Assets retained for the charity's own use
Basic office equipment including 4 tablet computers, desks etc Centre equipment including TV, fridge and furniture Basic kitchen equipment External shutters Liabilities £ Independent examination 360 360
Approval of the accounts
The financial statements were approved by the board of trustees on 12 August 2021
Hilary Wilmer (Trustee)
9
Lingfield Living Local
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
10
Lingfield Living Local
Notes to the accounts continued
for the year ended 31 March 2021
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2|Grants and donations|2021|2021|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|Tudor Trust|-|25,399|25,399|-|
|-|-|
|Housing Advisors Programme (HAP)|2,504|2,504|
|Leeds City Council MICE|-|450|450|-|
|-|-|
|George Martin Trust|3,021|3,021|
|HMRC Coronavirus Job Retention Scheme|-|2,659|2,659|-|
|-|-|
|Leeds Inspired|2,700|2,700|
|-|
|Co-op Local Community Fund|2,162|2,162|
|Donations|500|-|500|-|
|500|38,895|39,395|-|
|3|Staff costs and numbers|2021|2020|
|£|£|
|Gross salaries|17,516|-|
|-|-|
|Social security costs|
|Pensions|396|-|
|-|
|17,912|
----- End of picture text -----
The average number employees during the period was 1.8, being an average of 1 full time equivalent. There were no employees with emoluments above £60,000.
----- Start of picture text -----
||||
|---|---|---|
|Defined contribution pension scheme|2021|2020|
|£|£|
|Costs of the scheme to the charity for the year|396|-|
----- End of picture text -----
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|4|Restricted funds|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
|£|£|£|£|£|
|Tudor Trust|13,342|26,058|20,567|-|18,833|
|LCC HAP|-|2,504|781|-|1,723|
|LCC MICE|-|450|450|-|-|
|-|-|
|George Martin Trust|3,021|1,030|1,991|
|-|-|-|
|Leeds Inspired|2,700|2,700|
|-|-|-|
|Tudor (Staff)|2,000|2,000|
|-|-|-|
|Co-op|2,162|2,162|
|-|
|13,342|38,895|22,828|29,409|
----- End of picture text -----
Fund name
Tudor Trust
LCC HAP
LCC MICE George Martin Trust Leeds Inspired Tudor (Staff)
Co-op
Purpose of restriction
Towards salaries and a contribution to overheads. The incoming funds includes HMRC furlough payments
For general running of classes/events and materials as well as for covid safety equipment and improvements to the building
Towards craft packs for the community
For adapatations to the building (new windows/shutters) Towards painting the communication boxes on the estate
An additional grant from the Tudor Trust, specifically for staff and trustees, for additional support For a community fun day / gala which will happen when Covid restrictions allow
11
Lingfield Living Local
Notes to the accounts continued
for the year ended 31 March 2021
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
12
Lingfield Living Local
Charity number 1183729
Annual Report and Financial Statements
for the year ended 31 March 2021
Lingfield Living Local
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 6 |
| Examiner's report | 7 |
| Receipts and payments account | 8 |
| Statement of assets and liabilities | 9 |
| Notes to the accounts | 10 to 12 |
Prepared by West Yorkshire Community Accounting Service
1
Lingfield Living Local
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Hilary Willmer MBE Chair Ambreen Ahmed Treasurer Wendy Collins Daniel Bell
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1183729, on 5 June 2019.
Principal address
Bankers
83 Lingfield Drive Triodos Bank UK Ltd Leeds Deanery Road LS17 7HF Bristol BS1 5AS
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 5 June 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Objectives and activities
The charity's objects
The objects of the CIO are: to develop the capacity and skills of members of the socially and economically disadvantaged community of the Lingfield and Fir Tree estates and the surrounding area in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society. To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.
2
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's main activities
Providing a welcoming Hub for community activities and a listening place for isolated or stressed local people.
Organising one off community events.
Planning and delivering programmes or events collaboratively with other local partners. Developing and maintaining good relationships with statutory agencies involved in the estate.
Public benefit statement
Lingfields Living Local exists to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are social excluded and assisting them to integrate into society.
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
April – September (Covid Response Year)
It has been a challenging year!
With the building shut, we had to find other ways to engage with the local community. We made phone calls to our regulars, signposted people to where they could get help and offered support to other organisations. We used social media to stay in contact with local people and offered a range of online tutorials too – guitar and bike repair videos.
One of our local ward Councillors set up a community response page on Facebook, which we helped to promote, encouraging local people to sign up. It has been a fantastic tool in communicating with people here, it’s been a great way to gauge how people feel and what the issues have been. It has really galvanised the community and lots of positive (virtual) relationships have been formed.
A month or so into ‘Lockdown’, we realised that many families were struggling to find ways to entertain their very bored children! We thought that making up a few craft bags for families would be a good idea. After posting on Facebook about it we had an overwhelming response - loads of people got in touch requesting a pack.
With such a demand for the packs, we applied for some MICE money to make up more and then successfully delivered over 50 packs to families on the estate.
We had lots of lovely messages of thanks from relieved families, and we were glad to have made a small gesture during very strange times.
We made the decision in May to furlough our member of staff, Claire. With the building still shut there was not enough work we would be able to do safely within the community.
In July we decided it would be nice to produce a community recipe book called The Lingfield and Neighbours Cook Book, a collection of simple recipes that people have been cooking during lockdown. Response to the idea was slow but positive, and we eventually produced a small A5 size book with lots of photos which we gave out for donations on a “pay as you feel” basis.
The Mural Project
Our new Trustee, Dan, was planning and running an art project. The idea was to produce and paint a mural in the area which represented the community. As community consultation became impossible, the idea developed into painting the large green Virgin Media exchange boxes in the area too - something that has worked beautifully in other parts of the city. It’s an exciting project that will really enhance the area and bring people together. We applied for and got funding from Leeds Inspired.
3
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Preparing to open again.
In July we read through the government guidelines on Safe Opening of Multi-Use Community Facilities. The guidelines have been vague, and maybe more appropriate for the opening of larger community halls, not a small unit on a row of shops. It has been tricky. With many of our users and regulars, and Kate our Project Coordinator, in the most vulnerable category, we were cautious in rushing to open. It has been a balancing act. We know that several of our regulars have significantly suffered with mental health issues during this time. People are terribly lonely and missing their usual routines, conversations with other people and a place to meet.
Kate met with some of our regulars for a socially distanced picnic in the green space behind the building to discuss how people felt. It was clear that there was a lot of misunderstanding of guidelines amongst the community. Some people were not at all worried about getting back to ‘normal’ and didn't really understand why we were still shut, others were extremely cautious and anxious about contracting Coronavirus.
Our building is small with almost no ventilation. We have no windows that open and only the front door for fresh air.
As of August our ever changing risk assessment calculated that we could open again with the caveat that people wear masks and with no more than 7 people in the building at one time. The kitchen would be out of bounds, and no food or music in the building. It all felt rather bizarre.
We made the decision to open tentatively in mid September when the children went back to school, just for one afternoon a week for our Craft Club. Kate also met with people on a one on one basis, but by appointment only.
Claire was partly furloughed at this time and worked on ways to improve the building, increase ventilation with opening windows and possibly an awning at the back of the building. She succeeded in getting funding to remove the shuttering on the windows and install external blinds. This has transformed the Hub, which is now lighter and brighter.
September 2020 – March 2021
In early September we spoke to local families, some were really struggling financially with equipment for their children for school. We decided it would be nice to use some of our funds from the Housing Advisory Panel to provide pencil cases, pens and pencils to families that were really struggling. We delivered over 30 packs to children here.
In September the trustees and staff met to do a thorough clean of the building and a risk assessment to ascertain the safety of opening up our small building. We were mindful that although local people were very keen to get back to normal and for us to open again, it would be a balancing act in terms of safety.
We were successful in our bid with The George Martin Trust, who gave us funding for improvements to the building, which was now essential to us opening safely.
We opened the building again for 2 weeks, people needed to chat and offload to staff. It was clear that lockdown had really taken its toll on people’s wellbeing, mentally and physically. In late September, Leeds was put into Tier 2 lockdown, which prevented us (under the government guidelines) from opening the building for the time being.
During this time, our member of staff, Claire, made the decision to resign, giving notice that she would be leaving the organisation in December.
With the building now shut to the public again, we decided to focus on engaging with local people via social media, phone calls and remote projects. There had also been some significant and complicated safeguarding issues that Kate had been dealing with, which took up a great deal of time. There were several particularly vulnerable local people that really needed to meet in person, so we arranged one on one walks outside, where they could see another human being and talk.
In October we had some security shutters installed in the kitchen, badly needed. We also had a one off socially distanced bike repair day, run by our trustee Dan and a local chap called Christian. People dropped off their bikes to be repaired – with a number of people quite keen to get involved in this when we are able to re-open.
4
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
September 2020 – March 2021 - continued
In November we focused on designing our community recipe book, which now had lots of contributions. We were also successful in our funding bid with the Coop Community Fund.
We would use the money to go towards a community fair and fun day, hosted by Primley Wood Primary School, when restrictions allow.
We also launched our Christmas Hamper Appeal, asking for local people to donate gifts and treats towards small goodie bags in time for Christmas. There were a number of people on the estate that would either be spending Christmas at home alone, or would not be seeing loved ones.
In December, we gave out over 50 hamper packs! Local people and businesses had made all sorts of contributions – handmade gifts and Christmas cards, jam, chocolates, soup and biscuits. We also had our fantastic community recipe book printed, of which we are especially proud! It is a lovely token reminder of this strange pandemic year, and how the community had really pulled together.
As many had foreseen, in January, we were now in full lockdown. It was a struggle to think of ways to engage in any meaningful way with people. With many of our regulars not on social media, we continued to be a listening ear by phone call. We were also mindful of not replicating things that other organisations were doing. We also now had one part time member of staff, so were aware of capacity restrictions.
We were successful in our Leeds Inspired Bid to paint the Virgin Media Boxes. We had a lovely young woman design a poster for us as part of her DoE award, to engage the local community in helping to design the boxes. We felt it would be good if it was a community led project.
With people really needing to connect, and fractions in the community starting to become apparent, we thought it would be nice to do a series of short interviews recorded on Zoom with local people. Kate had previously been a broadcast journalist so would lead on this.
Throughout February and March we interviewed everyone from a local councillor, our trustee Hilary, local young people and other organisations. The idea being, that although we were all locked in we could still be connected and remember that we all have so much in common. A really lovely project that we may continue with.
The craft group continued on Zoom, though we found that most people were not comfortable with meeting online in this way.
In March we sent out posters and flyers to local schools so that the children could help to design our media boxes. We used the theme of ‘nature’. We had an overwhelming response! It will be a challenge to choose which ones to use!
It has certainly been a year we will not forget! We are extremely proud of the way we have adapted, as trustees and as a community. The way we work has had to change and adapt.
There has been such an outpouring of community spirit and cohesion here. There have been challenges of course and some very sad situations have come from this last year, but we think that we have adapted well and learnt an awful lot about one another. The next months and years ahead will be interesting.
5
Lingfield Living Local
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net receipts for the year was £16,276, including net receipts of £209 on unrestricted funds and net receipts of £16,067 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £5,017.
The reserves policy of the limited company is to aim to secure sufficient free reserves to enable the charity to secure three month's running costs.
Financial effects of Covid-19 and going concern
Due to Covid we were closed for most of the past year, and one of our workers left and was not replaced immediately (as we were closed). We therefore underspent on our usual costs and agreed with our funders that we could carry any unspent funds forward.
As we were closed for a long period due to Covid, we calculate that our current funding will cover our costs until the end of the financial year 2021/22. We are in the process of seeking on-going funding for the following financial year and are reasonably confident that this will be found. Therefore having reviewed our forecasts and reserves we have concluded that there are no material uncertainties and the organisation can continue and be treated as a going concern.
Signed on behalf of the board of trustees on 12 August 2021
Hilary Wilmer (Trustee)
6
Lingfield Living Local
Independent examiner's report to the trustees of Lingfield Living Local Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the period 1 April 2020 to 31 March 2021, which are set out on pages 8 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
26 August 2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Lingfield Living Local
Receipts and payments account for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 500 Transfer from previous company - Bank interest 6 Total receipts 506 Payments Salaries, NIC and pensions (3) - Payroll charges - Training - Materials and resources - Other direct project costs 218 Food and refreshments 48 Postage and stationery 20 Phone and internet - Other administration costs - Utilities - Insurance - Equipment - Bank charges 11 Accountancy - Total payments 297 209 Fund balances brought forward 4,808 Fund balances carried forward (4) 5,017 Net receipts / (payments) |
2021 Restricted funds £ 38,895 - - 38,895 17,912 295 200 751 - - 119 854 443 351 310 1,233 - 360 22,828 16,067 13,342 29,409 |
2021 Total funds £ 39,395 - 6 39,401 17,912 295 200 751 218 48 139 854 443 351 310 1,233 11 360 23,125 16,276 18,150 34,426 |
2020 Total funds £ - 18,150 - 18,150 - - - - - - - - - - - - - - - 18,150 - 18,150 |
|---|---|---|---|
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Lingfield Living Local
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 5,025 Cash in hand (8) Total cash funds 5,017 |
2021 Restricted £ 29,409 - 29,409 |
2021 Total £ 34,434 (8) 34,426 |
2020 Total £ 18,150 - 18,150 |
|---|---|---|---|
Assets retained for the charity's own use
Basic office equipment including 4 tablet computers, desks etc Centre equipment including TV, fridge and furniture Basic kitchen equipment External shutters Liabilities £ Independent examination 360 360
Approval of the accounts
The financial statements were approved by the board of trustees on 12 August 2021
Hilary Wilmer (Trustee)
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Lingfield Living Local
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Lingfield Living Local
Notes to the accounts continued
for the year ended 31 March 2021
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|||||||
|---|---|---|---|---|---|
|2|Grants and donations|2021|2021|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|Tudor Trust|-|25,399|25,399|-|
|-|-|
|Housing Advisors Programme (HAP)|2,504|2,504|
|Leeds City Council MICE|-|450|450|-|
|-|-|
|George Martin Trust|3,021|3,021|
|HMRC Coronavirus Job Retention Scheme|-|2,659|2,659|-|
|-|-|
|Leeds Inspired|2,700|2,700|
|-|
|Co-op Local Community Fund|2,162|2,162|
|Donations|500|-|500|-|
|500|38,895|39,395|-|
|3|Staff costs and numbers|2021|2020|
|£|£|
|Gross salaries|17,516|-|
|-|-|
|Social security costs|
|Pensions|396|-|
|-|
|17,912|
----- End of picture text -----
The average number employees during the period was 1.8, being an average of 1 full time equivalent. There were no employees with emoluments above £60,000.
----- Start of picture text -----
||||
|---|---|---|
|Defined contribution pension scheme|2021|2020|
|£|£|
|Costs of the scheme to the charity for the year|396|-|
----- End of picture text -----
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|4|Restricted funds|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
|£|£|£|£|£|
|Tudor Trust|13,342|26,058|20,567|-|18,833|
|LCC HAP|-|2,504|781|-|1,723|
|LCC MICE|-|450|450|-|-|
|-|-|
|George Martin Trust|3,021|1,030|1,991|
|-|-|-|
|Leeds Inspired|2,700|2,700|
|-|-|-|
|Tudor (Staff)|2,000|2,000|
|-|-|-|
|Co-op|2,162|2,162|
|-|
|13,342|38,895|22,828|29,409|
----- End of picture text -----
Fund name
Tudor Trust
LCC HAP
LCC MICE George Martin Trust Leeds Inspired Tudor (Staff)
Co-op
Purpose of restriction
Towards salaries and a contribution to overheads. The incoming funds includes HMRC furlough payments
For general running of classes/events and materials as well as for covid safety equipment and improvements to the building
Towards craft packs for the community
For adapatations to the building (new windows/shutters) Towards painting the communication boxes on the estate
An additional grant from the Tudor Trust, specifically for staff and trustees, for additional support For a community fun day / gala which will happen when Covid restrictions allow
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Lingfield Living Local
Notes to the accounts continued
for the year ended 31 March 2021
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Lingfield Living Local
Independent examiner's report to the trustees of Lingfield Living Local Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the period 1 April 2020 to 31 March 2021, which are set out on pages 8 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Simon Bostrom FCIE
26 August 2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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