CHARITY COMMISSION FOR ENGLAND AND WALES
Trustees' Annual Report for the period
From 01/05/2022 Period start date To 30/04/2023 Period end date
Charity name: Kesgrave Library Community Group Charity registration number: 1183711 Objectives and Activities
| Activities | ||
|---|---|---|
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1.To maintain the pre-established Sufolk library known as Kesgrave Library (the 'Library') for the beneft of the public; 2.To promote the Library for the beneft of the public by the maintenance of the Library; 3.To advance education by the maintenance of the Library; 4. To support library staf in Sufolk including at the Library; 5. To promote the use of libraries in general for the beneft of the public. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1 .1 9 |
5.To promote the use of libraries in general for the beneft of the public by:- a) developing co-operation between libraries and their communities; b) facilitating communication between local people and their local library; c) encouraging the use of the libraries by under -represented groups; d) helping to recruit and organise volunteers for specifc purposes to support the Library; e) fundraising, obtaining sponsorship and donations; f) helping to safeguard the future of libraries and develop innovations inservice delivery. |
Statement Para 1.18 The Trustees had regard to the confirming whether guidance issued by the Charity the trustees have Commission on public benefit, had regard to the discussed and reviewed the guidance issued by setting up of the Constitution. the Charity This was agreed on 29/05/2019 Commission on at the 2018/2019 ACM. public benefit
Achievements and Performance
SORP
Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Para The Library has had significant impact 1 .20 on users of Kesgrave Library, the local community and in developing children's literacy. The Outreach Project — These sessions were so successful in its original year that local schools and nurseries asked for visits and story sessions to continue, arranging with staff for visits to the library and for staff to visit classes on site at schools. (5(a,b)) 100 Club
The monthly fundraising stream called 'The Hundred Club' has been restarted. This fundraising stream is used to support the library in the purchase of equipment, prizes and to pay for additional staffing for activities which promote the library for the community e.g. The Summer Reading Challenge Outreach sessions for local schools, nurseries and clubs. (2,4 5( e,f)) East Suffolk District Council — Bounce Bank Grant March 2021 - the Group submitted and was successful in a bid for funding of £2500 from East Suffolk's Bounce Back Scheme. The funding has been used for a range of activities to encourage the community to visit the Library for Word Play sessions (pre-school singing and rhyme sessions), restarting Top Time Books Group for older customers which reduces isolation. It has enabled the library to restore fun, enjoyment and a return to using the library.
SPARK — June and December 2022 — The group received two grants (£400 & £250) from SPARK. £400 was to replace a staff chair and to buy some occasional chairs for customers attending events. £250
was to replenish our Literacy Game Stock.(2, 3, 4, 5) Rushmere St Andrew Parish Council - February 2023- The Group received a grant of £500 from Rushmere St. Andrew Parish Council. This will be used to buy a dedicated Christmas Stock which remains at Kesgrave Library for Customers to use. (1 ,2,4) SCC — March 2023 — Outreach Grant — this is paid back to the group, after the group has paid the original cost. It supports Outreach sessions within the community for class visits both to the school and to the library. (a, b, c, f)
Additional information (optional)
You may choose to include further statements where relevant about:
N/a Achievements against Para objectives set 1 .41
Financial Review
| Review of the charity's fnancial position at the end of the period |
Para 1.21 | Balance £2,960.42 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Rushmere Grant of £250 to be used to buy display unit with small cupboard. |
| Amount of reserves held |
Para 1.22 | £2,960.42 |
| Reasons for holding zero |
Para 1.22 | |
| Details of fund materiallyindefcit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) |
You ma choose to include further statements where relevant about:
| The charity's principal sources of funds (including any fundraising) |
Para 1.47 | Monthly 100 Club Sale of sundries Grants Events Rafes |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | We are now running as normal with all activities returned with no restrictions. |
| Other |
Structure, Governance and Management
Description of charity's trusts: Type of governing Para 1.25 Small Charity Constitution document
| How is the charity constituted? |
How is the charity constituted? |
Para 1.25 | Chartered Incorporated Organisation |
|
|---|---|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Charity shall be managed by a committee of trustees who are appointed as follows: (1) Up to 7 trustees at the Annual General Meeting (AGM) of the Charity; (2) The Library Manager or staf member as nominated by Sufolk Libraries IPS Limited. |
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| Charity name | Kesgrave Library Community Group |
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| Other name the charity uses |
KLCG | |||
| Registered charity number |
1183717 | |||
| Charity's principal address |
c/o Kesgrave Library, Kinsey House, Kays Close, Kesgrave. IP5 2HL |
| You ma choose to include further statements where relevant about: | You ma choose to include further statements where relevant about: | You ma choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction process and policy for new Trustees — issued by Sufolk Libraries, May 2017 Data Protection Policy, Kesgrave Library Community Group, agreed 2018 |
| The charity's organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity of Kesgrave Library Community Group is part of Sufolk Libraries, a Community Beneft Society, (formerly Industrial and Provident Society for the beneft of the Community.) |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
Names of the charity trustees who manage the charity
| Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Gemma Southwood |
From 1 1/10/17 | ||
| Elizabeth Ditton |
Acting Chair & Secretary |
From 11/10/17 | |
| Margaret Lusher |
Treasurer | From 1 1/10/17 | |
Corporate trustees — names of the directors at the date the roved report was a Director name N/A
Name of trustees holding title to property belonging to the
charity Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
Description of the N/a assets held in this capacity Name and objects of N/a the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of N/a arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional)
Exemptions from disclosure
Reason for non-disclosure of personnel details
None
Declarations
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
| Margaret Lusher | Elizabeth Margaret Ditton |
| Treasurer | Acting Chair & Secretary |
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) 22/10/2023
Date
Kesgrave Library Community Group Receipts & Expenditure For the year ended 3010412023 Charity No. 1183717 Receipts 2023 Restricted Unrestricted 2022 Total Funds Total Funds Voluntory Income Grants Donations Membership Fee5 Choritoble Activlties Events ICK) Club 35.75 58.10 6.00 1150.00 1185.75 58.10 250.00 66.60 7.00 255.90 666.00 255.90 666.00 750.00 Total Recelpts £1,021.75 £1,150.00 £2,171.75 £1,073.60 Expendlture Staff Hours Outreach Social Media SRC ESDC- Bounce Back Grant Donations to SL Fundraising Donations for EquipmentlRefurbishment Crafts Refreshments for staff Costs from pettYash SRC Costs Gifts for volunteers Misc Costs Other Gifts Fundraising 100 Club Prizes 231.00 77.00 319.00 231.00 77.00 319.00 169.57 250.00 634.01 23.14 84.83 5.38 136.76 82.85 27.68 94.00 24.19 330.56 2320.43 169.57 250.00 634.01 23.14 84.83 5.38 438.99 38.66 11.00 75.19 78.90 136.76 82.85 27.68 94.00 62.90 246.00 246.00 289.20 Total Payments £1,440.88 £940.34 £2,381.22 £3,670.02 Net IPaymentslIRelpts -£419.13 £209.66 -£209.47 -£2,596.42 Cash funds at l May 2022 £2,798.07 £371.82 £3,169.89 £5,766.31 Transfer of Funds £2,378.94 £581.48 £2,960.42 £3,169.89
Kesgrave Library Community Group Recelpts & Expendlture For the year ended ". 3010412023 Charlty No. 1183717 CASH FUNDS 2023 Re5tr1tted Unrèstrirted 2022 Total Funds Total Funds Current Account Petty-cash 2357.08 21.86 £2,378.94 £581.48 2,938.56 21.86 £2,%0.42 3142.65 27.24 £3,169.89 £581.48 The above account and statement of assets and liabilities were approved by the trustees on and signed on their behalf by l. The restircted fund represents grants for the Christmas Book Project and Literacy Garne5 2. Included in the loo aub incorne is £270 relating to payments for entries into draws from May 2023 onwards.