CHARITY COMMISSION FOR ENGLAND AND WALES ## Trustees' Annual Report for the period From 01/05/2022 Period start date To 30/04/2023 Period end date Charity name: Kesgrave Library Community Group Charity registration number: 1183711 Objectives and Activities |Activities||| |---|---|---| ||SORP
reference|| |Summary of the
purposes
of
the
charity as set out in
its
governing
document|Para 1.17|1.To maintain the pre-established
Sufolk library known as Kesgrave
Library (the 'Library') for the
beneft of the public;
2.To promote the Library for the
beneft of the public by the
maintenance of the Library;
3.To advance education by the
maintenance of the Library;
4.
To support library staf in
Sufolk including at the Library;
5.
To promote the use of libraries
in general for the beneft of the
public.| |Summary of the main
activities in relation to
those purposes for the
public
beneft,
in
particular,
the
activities, projects or
services identifed in
the accounts.|Para 1.17 and
1 .1 9|5.To promote the use of libraries in
general for the beneft of the public
by:-
a)
developing
co-operation
between
libraries
and
their
communities;
b)
facilitating
communication
between local people and their local
library;
c)
encouraging the use of the
libraries by under -represented
groups;
d)
helping to recruit and
organise volunteers for specifc
purposes to support the Library;
e)
fundraising,
obtaining
sponsorship and donations;
f)
helping to safeguard the future
of libraries and develop innovations
inservice delivery.| Statement Para 1.18 The Trustees had regard to the confirming whether guidance issued by the Charity the trustees have Commission on public benefit, had regard to the discussed and reviewed the guidance issued by setting up of the Constitution. the Charity This was agreed on 29/05/2019 Commission on at the 2018/2019 ACM. public benefit ## Achievements and Performance ## SORP Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para The Library has had significant impact 1 .20 on users of Kesgrave Library, the local community and in developing children's literacy. The Outreach Project — These sessions were so successful in its original year that local schools and nurseries asked for visits and story sessions to continue, arranging with staff for visits to the library and for staff to visit classes on site at schools. (5(a,b)) 100 Club The monthly fundraising stream called 'The Hundred Club' has been restarted. This fundraising stream is used to support the library in the purchase of equipment, prizes and to pay for additional staffing for activities which promote the library for the community e.g. The Summer Reading Challenge Outreach sessions for local schools, nurseries and clubs. (2,4 5( e,f)) East Suffolk District Council — Bounce Bank Grant March 2021 - the Group submitted and was successful in a bid for funding of £2500 from East Suffolk's Bounce Back Scheme. The funding has been used for a range of activities to encourage the community to visit the Library for Word Play sessions (pre-school singing and rhyme sessions), restarting Top Time Books Group for older customers which reduces isolation. It has enabled the library to restore fun, enjoyment and a return to using the library. SPARK — June and December 2022 — The group received two grants (£400 & £250) from SPARK. £400 was to replace a staff chair and to buy some occasional chairs for customers attending events. £250 was to replenish our Literacy Game Stock.(2, 3, 4, 5) Rushmere St Andrew Parish Council - February 2023- The Group received a grant of £500 from Rushmere St. Andrew Parish Council. This will be used to buy a dedicated Christmas Stock which remains at Kesgrave Library for Customers to use. (1 ,2,4) SCC — March 2023 — Outreach Grant — this is paid back to the group, after the group has paid the original cost. It supports Outreach sessions within the community for class visits both to the school and to the library. (a, b, c, f) ## Additional information (optional) You may choose to include further statements where relevant about: N/a Achievements against Para objectives set 1 .41 ## Financial Review |Review of the
charity's fnancial
position at the end of
the period|Para 1.21|Balance £2,960.42| |---|---|---| |Statement
explaining
the
policy for holding
reserves
stating
why they are held|Para 1.22|Rushmere Grant of £250 to be
used to buy display unit with
small cupboard.| |Amount of reserves
held|Para 1.22|£2,960.42| |Reasons for holding
zero|Para 1.22|| |Details of fund
materiallyindefcit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| |Additional information (optional)||| You ma choose to include further statements where relevant about: |The
charity's
principal sources of
funds (including any
fundraising)|Para 1.47|Monthly 100 Club
Sale of sundries
Grants
Events
Rafes| |---|---|---| |Investment policy
and
objectives
including
any
social investment
policy adopted|Para 1.46|N/A| |A description of the
principal risks facing
the charity|Para 1.46|We are now running as normal with
all activities returned with no
restrictions.| |Other||| ## Structure, Governance and Management Description of charity's trusts: Type of governing Para 1.25 Small Charity Constitution document ||How is the charity
constituted?|How is the charity
constituted?|Para 1.25|Chartered Incorporated
Organisation| |---|---|---|---|---| ||Trustee
selection
methods
including
details
of
any
constitutional
provisions
e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees||Para 1.25|The Charity shall be managed
by a committee of trustees
who are appointed as follows:
(1)
Up to 7 trustees at the
Annual General Meeting
(AGM) of the
Charity;
(2)
The Library Manager
or staf member as
nominated by Sufolk
Libraries IPS Limited.| |Charity name||Kesgrave Library
Community Group||| |Other name the charity
uses||KLCG||| |Registered charity
number||1183717||| |Charity's principal
address||c/o Kesgrave Library, Kinsey House, Kays Close,
Kesgrave.
IP5 2HL||| |You ma choose to include further statements where relevant about:|You ma choose to include further statements where relevant about:|You ma choose to include further statements where relevant about:| |---|---|---| |Policies
and
procedures adopted
for the induction
and training of
trustees|Para 1.51|Induction process and policy
for new Trustees — issued by
Sufolk Libraries, May 2017
Data Protection Policy,
Kesgrave Library
Community Group, agreed 2018| |The
charity's
organisational
structure and any
wider network with
which the charity
works|Para 1.51|The Charity of Kesgrave Library
Community Group is part of
Sufolk
Libraries, a Community Beneft
Society, (formerly Industrial and
Provident Society for the
beneft of the Community.)| |Relationship with
any related parties|Para 1.51|None| |Other||| ## Reference and Administrative details Names of the charity trustees who manage the charity |Trustee name|Ofce (if any)|Dates acted if not for
whole year|Name of person (or body)
entitled to appoint trustee
(ifany)| |---|---|---|---| |Gemma
Southwood||From 1 1/10/17|| |Elizabeth
Ditton|Acting Chair &
Secretary|From 11/10/17|| |Margaret
Lusher|Treasurer|From 1 1/10/17|| ||||| > Corporate trustees — names of the directors at the date the roved report was a Director name N/A ## Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year N/A ## Funds held as custodian trustees on behalf of others Description of the N/a assets held in this capacity Name and objects of N/a the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of N/a arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional) ## Exemptions from disclosure Reason for non-disclosure of personnel details None ## Declarations The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees ||| |---|---| |Margaret Lusher|Elizabeth Margaret Ditton| |Treasurer|Acting Chair & Secretary| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) 22/10/2023 Date Kesgrave Library Community Group Receipts & Expenditure For the year ended 3010412023 Charity No. 1183717 Receipts 2023 Restricted Unrestricted 2022 Total Funds Total Funds Voluntory Income Grants Donations Membership Fee5 Choritoble Activlties Events ICK) Club 35.75 58.10 6.00 1150.00 1185.75 58.10 250.00 66.60 7.00 255.90 666.00 255.90 666.00 750.00 Total Recelpts £1,021.75 £1,150.00 £2,171.75 £1,073.60 Expendlture Staff Hours Outreach Social Media SRC ESDC- Bounce Back Grant Donations to SL Fundraising Donations for EquipmentlRefurbishment Crafts Refreshments for staff Costs from pettY￿ash SRC Costs Gifts for volunteers Misc Costs Other Gifts Fundraising 100 Club Prizes 231.00 77.00 319.00 231.00 77.00 319.00 169.57 250.00 634.01 23.14 84.83 5.38 136.76 82.85 27.68 94.00 24.19 330.56 2320.43 169.57 250.00 634.01 23.14 84.83 5.38 438.99 38.66 11.00 75.19 78.90 136.76 82.85 27.68 94.00 62.90 246.00 246.00 289.20 Total Payments £1,440.88 £940.34 £2,381.22 £3,670.02 Net IPaymentslIR￿elpts -£419.13 £209.66 -£209.47 -£2,596.42 Cash funds at l May 2022 £2,798.07 £371.82 £3,169.89 £5,766.31 Transfer of Funds £2,378.94 £581.48 £2,960.42 £3,169.89 Kesgrave Library Community Group Recelpts & Expendlture For the year ended ". 3010412023 Charlty No. 1183717 CASH FUNDS 2023 Re5tr1tted Unrèstrirted 2022 Total Funds Total Funds Current Account Petty-cash 2357.08 21.86 £2,378.94 £581.48 2,938.56 21.86 £2,%0.42 3142.65 27.24 £3,169.89 £581.48 The above account and statement of assets and liabilities were approved by the trustees on and signed on their behalf by l. The restircted fund represents grants for the Christmas Book Project and Literacy Garne5 2. Included in the loo aub incorne is £270 relating to payments for entries into draws from May 2023 onwards.