2020-12-31-accounts - Irvine Road Community Orchard

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CHARITY COMMISSION Trustees, Annual Report for the period FOR ENGLAND AND WALES From 111120 To 31112120 Charity name: Irvine Road Community Orchard Charity registration number: 1183649 Objectives and Activities SORP referen¢e Summary of the purposes of the charity as set out in its governing documenl Para 1.17 To promote, for the benefit of the public, the conservation, protection and improvement of the physical and natural environment of the Irvine Road Orchard, Colchesler The CIO was registered in May 2019 in anticipation of taking on a fifty year lease for the Orchard. We expected to take on the lease in eady 2020 but Brexit and Covid19 slowed building. on the part of the Orchard allocaled for development, and the lease was not enacted until 2015121. Therefore, with Covid curtailing nearly all our activities, 2020 was a very quiet year after some good initial work parties Jan-march and, during the year, we kept people informed of the slate of play through the Residents, Association newsletter, Facebook page and the Orchard Facebook Statutory Declaration The IRCO Trustees consider that they have complied with their duty under Section 4 of the 2006 Act to have due regard to guidanGe published by Ihe Commission on charitable purposes and public benefit. Summary of the main activities in relation lo those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 Statement confinning whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The purpose of establishing the charity is to restore, manage, promote and lebrate this ancient orchard and its wildlife for the public benefit. Our aim is to engage the community in achieving that aim and lo rely on voluntary contributions and other fundraising efforts to fund our activities- site management, education, community engagement, fruit harvestin and communication. Additional infomiation (optional) SORP referenGe We do not intend to award grants. Para 1.38 Policy on grant making

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We do not envisage having funds to make
Para 1.38 investments but have chosen our bank (co-
Policy on social investment op) based on its ethical credentials.
including program related
investment
IRCO is run entirely by volunteers with an
Para 1.38 estimated annual contribution in 2020 of over
Contribution made by 180 hours :
volunteers
[For reference, calculations were]
Site management: 3 events (Jan – Mar) x 8
people x 2 hours + 12 months x 6 hours
(shaun and ralph) = 120 hours
Communication and engagement: 30 hours
(newsletters, FB, engaging new neighbours)
Trustee duties, Finance, Administration, fund
raising: 30 hours
Other
Achievements and Performance
SORP reference
Our major achievements within this year were
limited due to Covid:
-
we held three very successful work
Summary of the main parties Jan-Mar and got the site into
Para 1.20
achievements of the charity, good condition prior to Covid striking
-
identifying the difference the maintained good local relations with
charity’s work has made to the developer along with residents
the circumstances of its including those moving into the new
beneficiaries and any wider properties adjacent to the Orchard
-
benefits to society as a kept people informed and engaged
whole. with the Orchard notably using a
camera trap to show the foxes, deer
and badgers
-
cancelled quiz nights and an Open
Day
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Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set


Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21 We suspended fundraising during Covid and did not incur any cost (as our insurers gave us a 3 month holiday taking the payment into 2021).
Statement explaining the policy for holding reserves stating why they are held	Para 1.22 We will need to build our financial reserves over time but currently have over £2k and do not expect our normal running costs to be greater than £1k per annum. We could run the operation, for a time, on considerably less if we had to. We will also fundraise for specific projects we wish to run. We will review our financial reserves policy after we have had a year of normal operation, ie after taking on the lease.
Amount of reserves held	Para 1.22 As we plan to take on the lease we will do further work on what annual running costs may be and decide how much we wish to hold as financial reserves.
Reasons for holding zero reserves	Para 1.22 See above
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47 We would expect to raise funds  through voluntary donations  through events (sometimes in partnership with the Residents' Association)  corporate sponsorship and donations  grants We have a decision to make whether we wish to pursue extending the lease from 50 years to 999 years at a cost of £45k. This will determine our approach to fund-raising.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46 1) We have yet to ascertain, beyond doubt, the appetite of the community to get engaged in supporting and managing the Orchard – but initial evidence suggests that this risk is unlikely to materialise. 2) All the uncertainties and risks

associated with land ownership – trespass, neighbourhood disputes, vandalism. The active engagement of the new residents abutting the Orchard will minimise this risk. 3) There is always a risk that the current landowner changes his current collaborative approach and looks to find ways to break the lease, returning the site to his control, or sells the land to someone who does likewise. Maintaining the relationship with him will be important for the Trustees to pay attention to 4) As we take on the lease, we will want to increase the community engagement and continuing Covid restrictions may continue to limit the extent to which we can do that. We will continue to focus on our use of social media and newsletters to keep people involved, and look to grow activities within what is allowed. Other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution (based on the foundation model
(trust deed, royal charter) of a CIO)
How is the charity Para 1.25 We are constituted as a CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 The Irvine Road Area Residents’ Association
including details of any may appoint four charity trustees. Each
constitutional provisions e.g. appointment must be for a term of three
election to post or name of years.
any person or body entitled The charity trustees can appoint three
to appoint one or more trustees for a term of three years by a
trustees resolution passed at a properly convened
meeting of the charity trustees.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
None
Relationship with any related Para 1.51
parties
Other
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Reference and Administrative details

Charityname	Irvine Road Community Orchard
Other name the charity uses
Registered charitynumber	1183649
Charity’s principal address	17 Irvine Road Colchester Essex CO3 3TS

Names of the charity trustees who manage the charity

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Dates acted if n
Trustee name Office (if any)
whole year
1Shaun Thomas Chair
2Simon Amstutz
3Sarah Jane Carter
4Katherine Sandercock Treasurer
5Gavin Sandercock
6Willi Otto Emrich
7Victoria Thomas Secretary
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Irvine Road Community Orchard 1183649 Receipts and payments accounts

CC16a

For the period Period end date To from 01/01/20 31/12/20

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts Unrestricted funds to the nearest £		to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
					- - - - - - - -







*Sub total*(Gross income for AR)					-

A2 Asset and investment sales, (see table).	- -
		- -	- -	- -	-

*Sub total*	-	-	-	-	-
*Total receipts* - A3 Payments
	-	-	-	-	-

	- - - - - - - -	- - - - - - - - -	- - - - - - - - -	- - - - - - - - -	- - - - - - - - -








*Sub total*	-	-	-	-	-

A4 Asset and investment purchases, (see table)	- -
		- -	- -	- -

*Sub total*	-	-	-	-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds - A6 Cash funds last year end 1,774 *Cash funds this year end* 1,774
		-	-	-	-

		-	-	-	-
	- 1,774	- -	- -	- 1,774	- -
	1,774	-	-	1,774	-

Section B Statement of assets and liabilities at the end of the period

to nearest £ Unrestricted funds	to nearest £ Restricted funds	to nearest £ Endowment funds
1,774 - -	-	-
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1,774	-	-

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		Date of approval
Kate Sandercock		19/08/2021