CHARITY COMMISSION Trustees, Annual Report for the period FOR ENGLAND AND WALES From 111120 To 31112120 Charity name: Irvine Road Community Orchard Charity registration number: 1183649 Objectives and Activities SORP referen¢e Summary of the purposes of the charity as set out in its governing documenl Para 1.17 To promote, for the benefit of the public, the conservation, protection and improvement of the physical and natural environment of the Irvine Road Orchard, Colchesler The CIO was registered in May 2019 in anticipation of taking on a fifty year lease for the Orchard. We expected to take on the lease in eady 2020 but Brexit and Covid19 slowed building. on the part of the Orchard allocaled for development, and the lease was not enacted until 2015121. Therefore, with Covid curtailing nearly all our activities, 2020 was a very quiet year after some good initial work parties Jan-march and, during the year, we kept people informed of the slate of play through the Residents, Association newsletter, Facebook page and the Orchard Facebook Statutory Declaration The IRCO Trustees consider that they have complied with their duty under Section 4 of the 2006 Act to have due regard to guidanGe published by Ihe Commission on charitable purposes and public benefit. Summary of the main activities in relation lo those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 Statement confinning whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The purpose of establishing the charity is to restore, manage, promote and ￿lebrate this ancient orchard and its wildlife for the public benefit. Our aim is to engage the community in achieving that aim and lo rely on voluntary contributions and other fundraising efforts to fund our activities- site management, education, community engagement, fruit harvestin and communication. Additional infomiation (optional) SORP referenGe We do not intend to award grants. Para 1.38 Policy on grant making **----- Start of picture text -----**
We do not envisage having funds to make
Para 1.38 investments but have chosen our bank (co-
Policy on social investment op) based on its ethical credentials.
including program related
investment
IRCO is run entirely by volunteers with an
Para 1.38 estimated annual contribution in 2020 of over
Contribution made by 180 hours :
volunteers
[For reference, calculations were]
Site management: 3 events (Jan – Mar) x 8
people x 2 hours + 12 months x 6 hours
(shaun and ralph) = 120 hours
Communication and engagement: 30 hours
(newsletters, FB, engaging new neighbours)
Trustee duties, Finance, Administration, fund
raising: 30 hours
Other
Achievements and Performance
SORP reference
Our major achievements within this year were
limited due to Covid:
-
we held three very successful work
Summary of the main parties Jan-Mar and got the site into
Para 1.20
achievements of the charity, good condition prior to Covid striking
-
identifying the difference the maintained good local relations with
charity’s work has made to the developer along with residents
the circumstances of its including those moving into the new
beneficiaries and any wider properties adjacent to the Orchard
-
benefits to society as a kept people informed and engaged
whole. with the Orchard notably using a
camera trap to show the foxes, deer
and badgers
-
cancelled quiz nights and an Open
Day
**----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set ||| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41| |Investment performance
against objectives|Para 1.41| |Other|| ||| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21
We suspended fundraising during Covid and
did not incur any cost (as our insurers gave
us a 3 month holiday taking the payment into
2021).| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22
We will need to build our financial reserves
over time but currently have over £2k and do
not expect our normal running costs to be
greater than £1k per annum. We could run
the operation, for a time, on considerably less
if we had to. We will also fundraise for
specific projects we wish to run. We will
review our financial reserves policy after we
have had a year of normal operation, ie after
taking on the lease.| |Amount of reserves held|Para 1.22
As we plan to take on the lease we will do
further work on what annual running costs
may be and decide how much we wish to
hold as financial reserves.| |Reasons for holding zero
reserves|Para 1.22
See above| |Details of fund materially in
deficit|Para 1.24| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47
We would expect to raise funds

through voluntary donations

through events (sometimes in
partnership with the Residents'
Association)

corporate sponsorship and donations

grants
We have a decision to make whether we wish
to pursue extending the lease from 50 years
to 999 years at a cost of £45k. This will
determine our approach to fund-raising.| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46| |A description of the principal
risks facing the charity|Para 1.46
1) We have yet to ascertain, beyond
doubt, the appetite of the community
to get engaged in supporting and
managing the Orchard – but initial
evidence suggests that this risk is
unlikely to materialise.
2) All the uncertainties and risks| associated with land ownership – trespass, neighbourhood disputes, vandalism. The active engagement of the new residents abutting the Orchard will minimise this risk. 3) There is always a risk that the current landowner changes his current collaborative approach and looks to find ways to break the lease, returning the site to his control, or sells the land to someone who does likewise. Maintaining the relationship with him will be important for the Trustees to pay attention to 4) As we take on the lease, we will want to increase the community engagement and continuing Covid restrictions may continue to limit the extent to which we can do that. We will continue to focus on our use of social media and newsletters to keep people involved, and look to grow activities within what is allowed. Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution (based on the foundation model
(trust deed, royal charter) of a CIO)
How is the charity Para 1.25 We are constituted as a CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 The Irvine Road Area Residents’ Association
including details of any may appoint four charity trustees. Each
constitutional provisions e.g. appointment must be for a term of three
election to post or name of years.
any person or body entitled The charity trustees can appoint three
to appoint one or more trustees for a term of three years by a
trustees resolution passed at a properly convened
meeting of the charity trustees.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
None
Relationship with any related Para 1.51
parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** |Charityname|Irvine Road Community Orchard| |---|---| |Other name the charity uses|| |Registered charitynumber|1183649| |Charity’s principal address|17 Irvine Road
Colchester
Essex
CO3 3TS| ||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if n
Trustee name Office (if any)
whole year
1Shaun Thomas Chair
2Simon Amstutz
3Sarah Jane Carter
4Katherine Sandercock Treasurer
5Gavin Sandercock
6Willi Otto Emrich
7Victoria Thomas Secretary
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity Irvine Road Community Orchard 1183649 **Receipts and payments accounts** ## **CC16a** **For the period** Period end date **To from** 01/01/20 31/12/20 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
**Unrestricted**
**funds**
**to the nearest £**||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |**_Sub total_**_(Gross income for AR)_|||||**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**||||| |||**-**
**-**|**-**
**-**|**-**
**-**|**-**| ||||||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_**
**-**
**A3 Payments**|||||| ||**-**|**-**|**-**|**-**|**-**| ||||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**||||| |||**-**
**-**|**-**
**-**|**-**
**-**|| ||||||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**1,774**
**_Cash funds this year end_**
**1,774**|||||| |||**-**|**-**|**-**|**-**| ||||||| |||**-**|**-**|**-**|**-**| ||**-**
**1,774**|**-**
**-**|**-**
**-**|**-**
**1,774**|**-**
**-**| ||**1,774**|**-**|**-**|**1,774**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Restricted**
**funds**|**to nearest £**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---|---| |||**1,774**
**-**
**-**|**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| |||**1,774**|**-**||**-**| ||||||| ||||||OK| ||||||**to nearest £**
**Endowment**
**funds**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| |||Kate Sandercock|||19/08/2021| |||||||