Trustees’ Annual Report
for the period
Period start date: 1 August 2023
Period end date: 31 July 2024
Charity name: Exeter Cycling Campaign
Charity registration number: 1183586
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Campaign promotes cycling for the public beneft in and around Exeter for: 1. the promotion of public health, 2. the promotion of healthy recreation in the interests of social welfare, 3. the promotion of public safety, particularly on the highways, 4. the advancement of education by means including provision of cycling facilities, services, education, and raising matters regarding cycling and transport. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
Here is a selection of activities that the Campaign has carried out, with the purposes they primarily address; Responses to planning applications and traffc regulation orders 24 planning responses were submitted to planning applications across Exeter and the surrounding area. Campaign comments are regularly mentioned in council offcers’ reports for the Exeter City Council Planning Committee, and plans have been amended accordingly, 1.Public health2.Healthy recreation 3.Public safety Dialogue with decision makers Many letters, meetings and questions to city and county councillors, including: ● Active engagement and dialogue with local councillors and MP Ben Bradshaw in support of the Heavitree Active Streets Trial and Nurse’s Way proposals. ● engagement with Devon County Council offcers to extend winter treatment of cycle paths. ● meeting with the Head of Roads Policing at Devon and Cornwall Police. 1. Public health 2. Healthy recreation |
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3. Public safety
Reports, proposals and consultations
- i. Submitted a response to the Exeter Local Plan. ii. Responded to Heavitree Liveable Neighbourhood Proposals
1. Public health 2. Healthy recreation
3. Public safety 4. Education
Workshops and meetings
- i. Three summer socials for local supporters at a local pub ii. Supported the local Kidical Mass rides with marshalls and resources (flags, posters, stickers etc.)
Media
Exeter Cycling Campaign interacts with the wider public through print media. Daily trawling for relevant articles and letters in the main regional paper for the area, the Western Morning News, presents opportunities for people associated with Exeter Cycling Campaign to write letters to that newspaper to provide a personal perspective on current matters.
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Public health 2. Healthy recreation
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Public safety 4. Education
Social media and newsletter
We maintain an active presence on Facebook, X (Twitter) and Instagram and have now joined Bluesky, as well as sending out a regular newsletter to supporters.
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Public health 2. Healthy recreation
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Public safety 4. Education
Public events
During 2023-4 Exeter Cycling Campaign engaged with and supported several events
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Support for ‘Human Bollard’ event to support the Heavitree/Whipton Active streets trial
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Kidical Mass - logistical support for marshalling and support for resources for this family cycle ride in the city.
1. Public health
4. Education
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft
Para 1.18
The Campaign’s trustees have taken the commission’s public benefit guidance into account when making any decision it is relevant to.
Additional information (optional)
You may choose to include further statements where relevant about:
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| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Small donations are occasionally made to local groups whose aims complement those of Exeter Cycling Campaign, such as Kidical Mass. Grants are discussed and agreed by the trustees before anyfunds are transferred. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All the Campaign’s work is carried out by volunteers. This includes leadership engagement, responding to planning applications and public consultation, running our Facebook, Twitter and Bluesky accounts, issuing our regular newsletters, organising meetings, developing route designs, workshops and public events and response to media enquiries. |
| Other |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Positive action on planning applicationsThe Campaign continues to respond to planning applications in Exeter (and also in Teignbridge and East Devon district councils). The aim of this is to challenge developers where their application falls short of national or local policy for the provision of safe cycling (and walking) for people. As a result of Campaign volunteers’ responses to planning applications plans are sometimes amended and formal planning conditions set when planning permission is granted. Such changes enable cycling for more people for their everyday trips, helping to tackle the problems of sedentary lifestyles and congestion and air pollution and help to build communities in the places where people live. Public support The Campaign makes a positive difference to the lives of supporters and volunteers: ● New volunteers have come forward throughout the year to contribute their time and energy and to engage with city and county leaders. ● The Campaign continues to receive thanks from both citizens and elected councillors for our engagement in the city. Infrastructure improvements for safety and accessibility Over this reporting period the Campaign has: ● engaged positively with the lead Devon County Council (DCC) Transport team to seek to infuence the county’s road planning. ● pushed for and commented on the draft strategies and plans from DCC ● made proposals for growing and improving the cycle network in Exeter ● engaged with local city and county councils to deliver ‘quick win’ changes to street layouts that will beneft cycling/walking. |
Additional information (optional)
You may choose to include further statements where relevant about:
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| Achievements against objectives set |
Para 1.41 | We made progress against the following set of agreed priorities for 2024: ● Support for the Active Streets Trial: this took up a lot of volunteers’ time and energy. It strengthened the team of volunteers, but was ultimately unsuccessful as the trial was subsequently removed. ● The Nurses Way:this continues to be one of the priority routes that we ask local leaders and council Offcers to prioritise. ● E4 east/west route along Union Road: this continues to be one of the priority routes that we ask local leaders and council Offcers to prioritise. ● Lobbying for better access for disabled people:our planning and consultation responses have strengthened their call for better provision for people living with disabilities who travel actively. ● Cowley Bridge / Thomas Hall school connection to the cycle network: the Campaign has asked the county council to give greater priority to this route and connection to the town of Crediton. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
Review of the charity’s financial Para 1.21 position at the end of the period
The Campaign has remained in credit throughout the period 1 August 2023 to 31 July 2024.
The balance of cash funds at 31 July 2024 was £4415. Income for the year was £1337 and outgoings £976. All income was unrestricted, and was mostly from donations by individuals. Funds were spent to support the charity’s activities, including room hire for meetings, a Zoom subscription, purchase of promotional materials and group membership of CyclingUK, which provides us with insurance and information.
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | After several years of income from donations exceeding expenditure we have built up a small fund (about £4000) which is currently not earmarked for any particular activity. In 2024-25 we will plan appropriate use for this money and develop a reserves policy to manage any surplus funds in future. |
|---|---|---|
| Amount of reserves held | Para 1.22 | Not applicable. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable. |
| Details of fund materially in defcit |
Para 1.24 | There has been no defcit during the reporting period. |
| Explanation of any uncertainties about the charity continuingas agoingconcern |
Para 1.23 | There are no uncertainties about the charity continuing as a going concern. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Campaign’s main source of funds during the period was private donations. |
|---|---|---|
| Investment policy and objectives including any social investmentpolicyadopted |
Para 1.46 | The charity does not make any investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk to the charity is volunteers removing their support, either fnancial or in kind (mainly time). |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed in accordance with the constitution, notably section 12 (2) Eligibility for trusteeship and section 13 Appointment of Campaign trustees: 1) At the frst annual general meeting of the members of the Campaign all the Campaign trustees shall retire from offce; 2) At every subsequent annual general meeting of the members of the Campaign, one-third of the Campaign trustees shall retire from offce. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
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Reference and Administrative details
| Charityname | Exeter CyclingCampaign None 1183586 c/o Exeter Community Initiatives, 148-149 Fore Street, Exeter, EX4 3AN |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | |
| Charity’s principal address |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name Offce (if any) Dates acted (if not for whole year) Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Offce (if any) Dates acted (if not for whole year) Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Offce (if any) Dates acted (if not for whole year) Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Offce (if any) Dates acted (if not for whole year) Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Michael Thomas Walton |
Chair | None | ||
| Jules Bristow | Secretary | None | ||
| Susan Kay | Treasurer | None |
Corporate trustees – names of the directors at the date the report was approved
Director name
None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year None
Funds held as custodian trustees on behalf of others
Description of the assets held in None this capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets
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Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser | Name | Address |
|---|---|---|
| None |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature: Full name: Michael Thomas Walton Position: Chair
Date: 17 Dec’24
Signature: Jules Bristow Full name: Jules Bristow Position: Secretary Date: 14 February 2025
Signature: Full name: Susan Kay Position: Treasurer Date: 16 January 2025
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CC16a
Charity Name Exeter Cycling Campaign
No (if any) 1183586
Receipts and payments accounts
For the period Period start date Period end date To from 1-Aug-23 31-Jul-24
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts
| Donations (online via CAF Donate) | - | 1,079- | - | -- | - | -- | - | 1,079- | - | 960- | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Other donations | - | -- | - | -- | - | -- | - | -- | - | 500- | ||||||||||||
| HMRC Gift Aid payments | - | 257- | - | -- | - | -- | - | 257- | - | 229- | ||||||||||||
| Other income | - | 0- | - | -- | - | -- | - | 0- | - | 66- | ||||||||||||
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| Sub total(Gross income for | AR) | - | 1,337- | - | -- | - | -- | - | 1,337- | - | 1,756- | |||||||||||
| A2 Asset and investment sales, | (see | table) | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Total receipts ** | - | 1,337- | - | -- | - | -- | - | 1,337- | - | 1,756- | ||||||||||||
| A3 Payments | ||||||||||||||||||||||
| Room hire | - | 171- | - | -- | - | -- | - | 171- | - | 111- | ||||||||||||
| Promotional equipment | - | 215- | - | -- | - | -- | - | 215- | - | 149- | ||||||||||||
| Comms: Zoom, website, social media | - | 331- | - | -- | - | -- | - | 331- | - | 495- | ||||||||||||
| Bank charges | - | 17- | - | -- | - | -- | - | 17- | - | 20- | ||||||||||||
| Other expenditure | - | 242- | - | -- | - | -- | - | 242- | - | 200- | ||||||||||||
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| **Sub total ** | - | 976- | - | -- | - | -- | - | 976- | - | 974- | ||||||||||||
| A4 Asset and investment purchases, | (see table) | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| **Total payments ** | - | 976- | - | -- | - | -- | - | 976- | - | 974- | ||||||||||||
| **Net of receipts/(payments) ** | - | 360- | - | -- | - | -- | - | 360- | - | 782- | ||||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| A6 Cash funds last year end | - | 4,054- | - | -- | - | -- | - | 4,054- | - | 3,272- | ||||||||||||
| Cash funds this year | **end ** | - | 4,415- | - | -- | - | -- | - | 4,415- | - | 4,054- |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Unrestricted | Restricted | Endowment | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | |||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||
| B1 | Cash funds | Current account (Triodos) | - | 4,411- | - | -- | - | -- | |||||||
| PayPal account | - | 4- | - | -- | - | -- | |||||||||
| - | -- | - | -- | - | -- | ||||||||||
| Total cash funds | - | 4,415- | - | -- | - | -- | |||||||||
| (agree balances with receipts and payments account (s)) |
OK | OK | OK | ||||||||||||
| Unrestricted | Restricted | Endowment | |||||||||||||
| funds | funds | funds |
CCXX R1 accounts (SS)
12/22/2024
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| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
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| Date of approval | ||||
| 16/12/2024 | ||||
| 17/12/2024 |
CCXX R2 accounts (SS)
12/22/2024
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