## **Trustees’ Annual Report**
## **for the period**
Period start date: 1 August 2023
Period end date: 31 July 2024
Charity name: Exeter Cycling Campaign
Charity registration number: 1183586
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|The Campaign promotes cycling for the public beneft in and
around Exeter for:
1. the promotion of public health,
2. the promotion of healthy recreation in the interests of
social welfare,
3. the promotion of public safety, particularly on the
highways,
4. the advancement of education by means including
provision of cycling facilities, services, education, and
raising matters regarding cycling and transport.|
|Summary of the
main
activities in relation
to those purposes
for the public
beneft, in
particular, the
activities, projects
or services
identifed in the
accounts.|Para 1.17
and
1.19|Here is a selection of activities that the Campaign has carried out,
with the purposes they primarily address;
**Responses to planning applications and traffc regulation orders**
24 planning responses were submitted to planning applications
across Exeter and the surrounding area. Campaign comments are
regularly mentioned in council offcers’ reports for the Exeter City
Council Planning Committee, and plans have been amended
accordingly,
1.Public health2.Healthy recreation
3.Public safety
**Dialogue with decision makers**
Many letters, meetings and questions to city and county
councillors, including:
●
Active engagement and dialogue with local councillors
and MP Ben Bradshaw in support of the Heavitree
Active Streets Trial and Nurse’s Way proposals.
●
engagement with Devon County Council offcers to
extend winter treatment of cycle paths.
●
meeting with the Head of Roads Policing at Devon and
Cornwall Police.
1. Public health 2. Healthy recreation|
1
## 3. Public safety
## **Reports, proposals and consultations**
- i. Submitted a response to the Exeter Local Plan. ii. Responded to Heavitree Liveable Neighbourhood Proposals
## 1. Public health 2. Healthy recreation
## 3. Public safety 4. Education
## **Workshops and meetings**
- i. Three summer socials for local supporters at a local pub ii. Supported the local Kidical Mass rides with marshalls and resources (flags, posters, stickers etc.)
## **Media**
Exeter Cycling Campaign interacts with the wider public through print media. Daily trawling for relevant articles and letters in the main regional paper for the area, the Western Morning News, presents opportunities for people associated with Exeter Cycling Campaign to write letters to that newspaper to provide a personal perspective on current matters.
1. Public health 2. Healthy recreation
3. Public safety 4. Education
## **Social media and newsletter**
We maintain an active presence on Facebook, X (Twitter) and Instagram and have now joined Bluesky, as well as sending out a regular newsletter to supporters.
1. Public health 2. Healthy recreation
3. Public safety 4. Education
## **Public events**
During 2023-4 Exeter Cycling Campaign engaged with and supported several events
1. Support for ‘Human Bollard’ event to support the Heavitree/Whipton Active streets trial
2. Kidical Mass - logistical support for marshalling and support for resources for this family cycle ride in the city.
## 1. Public health
## 4. Education
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft
Para 1.18
The Campaign’s trustees have taken the commission’s public benefit guidance into account when making any decision it is relevant to.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
2
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Small donations are occasionally made to local
groups whose aims complement those of Exeter
Cycling Campaign, such as Kidical Mass. Grants
are discussed and agreed by the trustees before
anyfunds are transferred.|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|All the Campaign’s work is carried out by
volunteers. This includes leadership
engagement, responding to planning
applications and public consultation, running our
Facebook, Twitter and Bluesky accounts, issuing
our regular newsletters, organising meetings,
developing route designs, workshops and public
events and response to media enquiries.|
|Other|||
3
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|**Positive action on planning applications**The
Campaign continues to respond to planning
applications in Exeter (and also in Teignbridge
and East Devon district councils). The aim of
this is to challenge developers where their
application falls short of national or local policy
for the provision of safe cycling (and walking)
for people.
As a result of Campaign volunteers’ responses to
planning applications plans are sometimes
amended and formal planning conditions set
when planning permission is granted.
Such changes enable cycling for more people for
their everyday trips, helping to tackle the
problems of sedentary lifestyles and congestion
and air pollution and help to build communities in
the places where people live.
**Public support**
The Campaign makes a positive difference to the
lives of supporters and volunteers:
●
New volunteers have come forward
throughout the year to contribute their
time and energy and to engage with city
and county leaders.
●
The Campaign continues to receive
thanks from both citizens and elected
councillors for our engagement in the
city.
**Infrastructure improvements for safety and**
**accessibility**
Over this reporting period the Campaign has:
●
engaged positively with the lead Devon
County Council (DCC) Transport team to
seek to infuence the county’s road
planning.
●
pushed for and commented on the draft
strategies and plans from DCC
●
made proposals for growing and
improving the cycle network in Exeter
●
engaged with local city and county
councils to deliver ‘quick win’ changes to
street layouts that will beneft
cycling/walking.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
4
|Achievements against
objectives set|Para 1.41|We made progress against the following set of
agreed priorities for 2024:
●
**Support for the Active Streets Tria**l: this
took up a lot of volunteers’ time and
energy. It strengthened the team of
volunteers, but was ultimately
unsuccessful as the trial was
subsequently removed.
●
**The Nurses Way:**this continues to be
one of the priority routes that we ask
local leaders and council Offcers to
prioritise.
**●**
**E4 east/west route along Union Road:**
this continues to be one of the priority
routes that we ask local leaders and
council Offcers to prioritise.
**●**
**Lobbying for better access for disabled**
**people:**our planning and consultation
responses have strengthened their call
for better provision for people living
with disabilities who travel actively.
●
**Cowley Bridge / Thomas Hall school**
**connection to the cycle network**: the
Campaign has asked the county council
to give greater priority to this route and
connection to the town of Crediton.|
|---|---|---|
|Performance of fundraising
activities against objectives set|Para 1.41|n/a|
|Investment performance
against objectives|Para 1.41|n/a|
|Other|||
## **Financial Review**
Review of the charity’s financial Para 1.21 position at the end of the period
The Campaign has remained in credit throughout the period 1 August 2023 to 31 July 2024.
The balance of cash funds at 31 July 2024 was £4415. Income for the year was £1337 and outgoings £976. All income was unrestricted, and was mostly from donations by individuals. Funds were spent to support the charity’s activities, including room hire for meetings, a Zoom subscription, purchase of promotional materials and group membership of CyclingUK, which provides us with insurance and information.
5
|Statement explaining the policy
for holding reserves stating
why they are held|Para 1.22|After several years of income from donations
exceeding expenditure we have built up a small
fund (about £4000) which is currently not
earmarked for any particular activity. In 2024-25
we will plan appropriate use for this money and
develop a reserves policy to manage any surplus
funds in future.|
|---|---|---|
|Amount of reserves held|Para 1.22|Not applicable.|
|Reasons for holding zero
reserves|Para 1.22|Not applicable.|
|Details of fund materially in
defcit|Para 1.24|There has been no defcit during the reporting
period.|
|Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern.|
6
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|The Campaign’s main source of funds during the
period was private donations.|
|---|---|---|
|Investment policy and
objectives including any social
investmentpolicyadopted|Para 1.46|The charity does not make any investments.|
|A description of the principal
risks facing the charity|Para 1.46|The principal risk to the charity is volunteers
removing their support, either fnancial or in
kind (mainly time).|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royalcharter)|Para 1.25|Constitution|
|How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are appointed in accordance with the
constitution, notably section 12 (2) Eligibility for
trusteeship and section 13 Appointment of
Campaign trustees:
1) At the frst annual general meeting of the
members of the Campaign all the Campaign
trustees shall retire from offce;
2) At every subsequent annual general meeting
of the members of the Campaign, one-third
of the Campaign trustees shall retire from
offce.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
7
**Reference and Administrative details**
|Charityname|Exeter CyclingCampaign
None
1183586
c/o Exeter Community Initiatives,
148-149 Fore Street,
Exeter,
EX4 3AN|
|---|---|
|Other name the charity uses||
|Registered charitynumber||
|Charity’s principal address||
## **Names of the charity trustees who manage the charity**
|**1**
**2**
**3**|**Trustee name**
**Offce (if any)**
**Dates acted (if**
**not for whole**
**year)**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|**Trustee name**
**Offce (if any)**
**Dates acted (if**
**not for whole**
**year)**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|**Trustee name**
**Offce (if any)**
**Dates acted (if**
**not for whole**
**year)**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|**Trustee name**
**Offce (if any)**
**Dates acted (if**
**not for whole**
**year)**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Michael Thomas
Walton|Chair||None|
||Jules Bristow|Secretary||None|
||Susan Kay|Treasurer||None|
## **Corporate trustees – names of the directors at the date the report was approved**
**Director name**
None
## **Name of trustees holding title to property belonging to the charity**
**Trustee name Dates acted if not for whole year** None
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in None this capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets
8
**Additional information (optional)**
Names and addresses of advisers (Optional information)
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|None|||
Name of chief executive or names of senior staff members (Optional information)
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
None
## **Other optional information**
None
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
## **Signed on behalf of the charity’s trustees**
Signature: Full name: Michael Thomas Walton Position: Chair
Date: 17 Dec’24
Signature: Jules Bristow Full name: Jules Bristow Position: Secretary Date: 14 February 2025
Signature: Full name: Susan Kay Position: Treasurer Date: 16 January 2025
9
**CC16a**
**Charity Name Exeter Cycling Campaign**
**No (if any) 1183586**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 1-Aug-23 31-Jul-24
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts**
||Donations (online via CAF Donate)|||**-**|**1,079-**|||**-**|**--**|||**-**|**--**|||**-**|**1,079-**|||**-**|**960-**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||Other donations|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**500-**||
||HMRC Gift Aid payments|||**-**|**257-**|||**-**|**--**|||**-**|**--**|||**-**|**257-**|||**-**|**229-**||
||Other income|||**-**|**0-**|||**-**|**--**|||**-**|**--**|||**-**|**0-**|||**-**|**66-**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_**_(Gross income for_|_AR)_||**-**|**1,337-**|||**-**|**--**|||**-**|**--**|||**-**|**1,337-**|||**-**|**1,756-**||
||**A2 Asset and investment sales,**|**(see**|**table)**||||||||||||||||||||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||||||||||||||||||||
||**_Total receipts_ **|||**-**|**1,337-**|||**-**|**--**|||**-**|**--**|||**-**|**1,337-**|||**-**|**1,756-**||
||**A3 Payments**||||||||||||||||||||||
||Room hire|||**-**|**171-**|||**-**|**--**|||**-**|**--**|||**-**|**171-**|||**-**|**111-**||
||Promotional equipment|||**-**|**215-**|||**-**|**--**|||**-**|**--**|||**-**|**215-**|||**-**|**149-**||
||Comms: Zoom, website, social media|||**-**|**331-**|||**-**|**--**|||**-**|**--**|||**-**|**331-**|||**-**|**495-**||
||Bank charges|||**-**|**17-**|||**-**|**--**|||**-**|**--**|||**-**|**17-**|||**-**|**20-**||
||Other expenditure|||**-**|**242-**|||**-**|**--**|||**-**|**--**|||**-**|**242-**|||**-**|**200-**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_ **|||**-**|**976-**|||**-**|**--**|||**-**|**--**|||**-**|**976-**|||**-**|**974-**||
||||||||||||||||||||||||
||**A4 Asset and investment purchases,**|||**(see table)**|||||||||||||||||||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||**_Sub total_ **|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||||||||||||||||||||||
||**_Total payments_ **|||**-**|**976-**|||**-**|**--**|||**-**|**--**|||**-**|**976-**|||**-**|**974-**||
||**_Net of receipts/(payments)_ **|||**-**|**360-**|||**-**|**--**|||**-**|**--**|||**-**|**360-**|||**-**|**782-**||
||**A5 Transfers between funds**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**A6 Cash funds last year end**|||**-**|**4,054-**|||**-**|**--**|||**-**|**--**|||**-**|**4,054-**|||**-**|**3,272-**||
||**_Cash funds this year_**|**_end_ **||**-**|**4,415-**|||**-**|**--**|||**-**|**--**|||**-**|**4,415-**|||**-**|**4,054-**||
## **Section B Statement of assets and liabilities at the end of the period**
||||||**Unrestricted**|**Unrestricted**||||**Restricted**||||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||||**funds**||||**funds**||||**funds**||
|||||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B1**|**Cash funds**|Current account (Triodos)|||**-**|**4,411-**|||**-**|**--**|||**-**|**--**||
|||PayPal account|||**-**|**4-**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**_Total cash funds_**|||**-**|**4,415-**|||**-**|**--**|||**-**|**--**||
|||(agree balances with receipts and payments account
(s))|||OK||||OK||||OK|||
||||||**Unrestricted**|||||**Restricted**||||**Endowment**||
|||||||**funds**||||**funds**||||**funds**||
CCXX R1 accounts (SS)
12/22/2024
1
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**Details**|**to nearest £**|**to nearest £**|**to nearest £**|
|---|---|---|---|---|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||||**Current value**
**(optional)**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**Current value**
**(optional)**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**When due**
**(optional)**|
||||||
||||||
||||||
||||||
||||||
|||||Date of approval|
|||||16/12/2024|
|||||17/12/2024|
CCXX R2 accounts (SS)
12/22/2024
2