REGISTERED COMPANY NUMBER: 1183560 (England and Wales) REGISTERED CHARITY NUMBER: 1183560 Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2024 for Newhaven & District Model Railway aub Swindells LLP Chartered Accountants Atlantic House 8 Bell Lane Bellbrook Industrial Estate Uckfield East Sussex TN22 IQL
Newhaven & District Model Railway aub Contents of the Financial Statements for the Year Ended 31 December 2024 Page Report of the Trustees Accountsnt's Report ststement of Flnanclal Artlvfties Balance Sheet Notes to the Financial Staternents 8 to 14 Detailed Statement of Financial Activities 15 to 16
Newhaven & Distrirt Model Railway Club Report of the Trustees for the Year Ended 311)ecember 2024 The trustees who are also directors of the charity for the purpose5 of the Companies Art 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Prattice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffertive l January 20191. OBJECTIVES AND AcllviTIES Objectives and aims Otjr Club strives to offer a safe and friendly environment, celebrating diversity and full inclusion, equal opportunf(ies and welcomes all age groups to join in and participate in any aspect of the Club's many activities, to build up their skills, capabilities and confidence thus serving our Community. ACTivmES UNDERTAKEN FOR THE PU8UC 8ENEFft In planning the charity's attivities for the year, the Trustees complied with the reqU1MentS of $17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission. ACHIEVEMENT AND PERFORMANCE Main achievements summary The achievements of the NDMRC can be identified both at a personal level and within the wider Community. As we are significantly more than just a model train fo¢u55ed group: the activities, and members interaction elements, have gNen post-covid individuals suffering from personal loss, some focus and interest. disabled and autistic members an invaluable social asset whilst younger members enjoy the opportunty to learn more about a great hobby in a safe and reassuring spa. By reaching out to the Community, various social and mental health groups have identified our Club as a valuable resource that can be beneficial to both parties. Performance in this instance cannot be measured manufacturing or profit and loss parameters. Performance however in Community success and benefit. mental health engagement, individual enjoyment and fulfilment for an ever in¢re3sing number of people. can rtaInty be consiilered positive. FINANCIAL REVIEW Financial posltlon At the end of the financial year, the chartty had unrestricted funds of £37.89012023 - £37.0461. The net deficit for the year was £84412023- surplus of £15,739). &rRuuRE, GOVERNANCE AND MANAGEMENr Governlng document The charity is controlled by its governing document, a deed of trust. and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2Ci%. Pège I
Newhaven & Dlstrlrt Model Rallway aub Report of the Trustees for the Year Ended 31 December 2024 STRucfuRE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees The Charity in a general meeting shall elect the Officers and other Trustees. The Trustees may appoint any person who is willing to act as a Trustee and they may also appoint Trustees to art as officers. Each of the Trustees shall retire WTth effert froTn the conclusion of the Annual General Meeting next after his or her appointment but shall be eligible for re-elertion at that Annual General Meeting. No-one may be elected as a Trustee or an OfFicer at any Annual General Meeting unless prior to the meeting the Charity is given notice that: lal Is signed by a member entitled to vote at the meeting. Ibl States the member's intention to propose the appointment of a person as a Trustee or as an officer. Icl Is signed by the person who is to be proposed to show his or her willingness to be appointed. The appointment of a Trustee, whether by the Charity in a General Meeting or by the other Trustees, must not cause the number of Trustees to exceed any number fixed in accordance with the Constitution as the maximum number of Trustees. REFERENCE AND ADMINIrnTIVE DAll5 Registered Company number 1183560 IEn8land and Wales) RegiSted Charity number 1183560 Reglstered offlce 144 Rodmell Avenue Saltdean BN2 8PJ Trustee5 P Wilson (Chairl R Warner B Lloyd R Smith M Hollis S Luckhurst A Campbell Accountants Swindells LLP Chartered Accountants Atlantic House 8 Bell Lane Bellbrook Industiial Estate Uckfield East Sussex TN22 IQL Page 2
Newhaven & District Model Railway Club Report of the Trustee5 for the Year Ended 31 December 2024 Approved by order ofthe board oftrustees on ...-/F.. - /O-..2o.LJ..... arbd signed on its behalf by.. P T Wilson - Trustee Page 3
Accountant's Report to the Trustees of Newhaven & Distrirt Model Railway Club In order to assist you to fulfil your duties under the Companies Act 2006. we have prepared for your approval of the financial statements of Newhaven & District Model Railway Club for the year ended 31 Decernber 2024 which comprise the Statement of Financi31 Activities. Balance Sheet and the related notes from the Charrtable company's accounting records and from inforniation and expectations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales IICAEWI, we are subject to its ethical and other professional requirements which afe detailed within the ICAEW'S regulations and guidance at http.'/lwww.icaew.comlenlmembership/regulations-standards-and-guidance. This report is made solely to the Trustees of Newhaven & Distrirt Model Railway Club in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Newhaven & District Model Railway Club and state those matters that we have agreed to state to the trustees of Newhaven & District Model Railway Club in this report in accordance with ICAEW Technical Release 07116AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Newhaven & District Model Railway Club and its trustees for our work or for this report. It is your duty to ensure that Newhaven & District Model Railway Club has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Newhaven & District Model Railway Club. You consider that Newhaven & District Model Railway Club is exempt for the statutory audit requirement for the year. We have not been instructed to carry out an audit or an independent examination of the financial statements of Newhaven & DistriLt Model Railway Club. For this reason. we have not verified the accuracv or completene55 of the accounting records or infomiation and explanations you have given us and we do not. therefore, express any opinion on the statutory financial statements. Swindells LLP Chartered Accountants Atlantic House 8 Bell Lane Bellbrook Industrial Estate Uckfield East Sussex TN22 IQL Date.. Page 4
Newhaven & Distrirt Model Railway Club ststement of Financial Artivities for the Year Ended 31 December 2024 2024 Unrestricted fund 2023 Total funds Notes INCOME AND ENOOWMENT5 FROM Qlonations and legacies 10.655 25,320 Charitsble activities Exhibitions 2,391 2,504 Other trading activities Investment income 4,880 651 2,750 202 Totsl 18,577 30,776 EXPENDITURE ON Charitable actlvhies Exhibitions 2,199 1,467 Other 15.534 13,570 Total 17,733 15,037 INCOME 15,739 RECONCIUATION OF FUNDS Total funds brought forward 37,046 21,307 TOTAL FUNDS CARRIED FORWARD 37,890 37,046 The notes form part of these financial statements Page 5
Nevknaven & Di5trirt Model Railway Club Balance Sheet 31 December 2024 2024 Unrestricted fund 2023 Total funds Notes FIXED ASSErs Intangible a55ets Tangible assets 7.067 4,212 6.989 4.645 io 11,279 11,634 CURRENT ASSETS Cash at bank and in hand 27,391 27,212 CREDrroRS Amounts falling due within one year li 17801 11,8001 NET CURRENT ASS5 26,611 25,412 TOTAL ASSETS LESS CURREMf LIA8iunES 37,890 37,046 ASSErs 37,890 37,046 FUNDS Unrestricted funds 12 37,890 37,046 TOTAL FUNDS 37,890 37,046 The charitable company is entitled to exemption from audit under Sertion 477 of the Companies Act 2CKJ6 for the year ended 31 December 2024. The members have not required the company to obtain an audit of tts financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for lal ensuring that the charitsble company keeps accounting records that comply with Sections 386 and 387 ofthe Companies Act 26 and preparing financial statements which give a true and fair view of the State of affair5 of the charitable company as at the end of each financial year and of its surplus or defictt for each financial year in accordan with the requirements of Sections 394 and 395 and whith otherwise comply with the requirements of the Companies Art 21J)6 relating to financial statements. so far as applicable to the charitable company. The notes form part of these financial statements Page 6 continued...
Newhaven & Distrirt Model Railway aub Balance Sheet- continued 31 December 2024 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subjert to the small companies regime. The financial statem ts were approved by the Board of Trustees and authorised for issue on and were signed on its behalf bv.. ..J.fr-../o..-..u)..: P T Wilson- Trustee i ousir_ The notes form part of these finanaal statements Page 7
Newhaven & District Model Rallway Club Notes to the Financial Statsments for the Year Ended 31 December 2024 ACCOUNTING POUCIE5 Basis of preparing the financlal statements The financial 5tatement5 of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance wtth the Chartties SORP IFRS 1021 'Accounting and Reporting bv Charitie5-. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191,. Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2OJ6. The financial statements have beell prepared under the historical cost convention. The presentation currency of the financial statements is the Pound Sterling (£1. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds. it is probable that the income will be received and the amount can be measured reliabty. Grants Grants relating to revenue are recognised a5 income in the period in which the related costs are incurred. Expenditure 'abilities are recognised as expenditure as soon as there Is a legal or constructive obligation committing the charity to that expenditure, tt is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured liably. Expenditure is accounted for on an accruals basis and has been cla55ified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Intsngible assets Intangible assets are initially measured at COSL After initial recognition, intangible a55ets a measured at cost less any accumulated amorti5ation and any accumulated impairment losses. Website costs are being amortised by 25% on reducing balance. Tangible fixed assets Depreciatioft is provided at the following annual rates in order to write off eath asset over its estimated useful life. Clubroom & equipment 25% on reducing balance Taxatlon The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestrirted funds can be used in accordance with the charitsble objertives at the discretion of the trustees. Page 8 continued..
Newhaven & District Model Railway aub Notes to the Financial Statements - continued for the Year Ended 31 Dember 2024 ACCOUPfflNG POUCIES- continued Fund accounting Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrirtions arise when specified by the donor or when funds are raised for particular restrirted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Going concern The trustees have assessed whether the going concem basis of preparation continues to be appropriate. based on whether there are any material uncertainties related to events or conditions that may ¢a5t signiflcant doubt on the ability of the charitable company to continue as a going concern. At the time of approving the financial statements the trustees believe that all appropriate measures have been or will be taken to ensure that the charitable company will be able to continue its operation5 for at least the next 12 months and thus conclude that the going concern basi5 remains appropriate. OTHER TRADING ACTivmES 2024 2023 Shop income Beverages Other income 3,980 91J) 2,063 287 4,880 2,750 INVESTMENT INCOME 2024 2023 Deposit account interest 651 202 Page 9 continued...
Newhaven & District M¢xlel Railway aub Notes to the Financial Statements- continued for the Year Ended 31 December 2024 SUPPORT COSTS Governance Costs Other Totals Other resources expended 14,640 894 15,534 NET INCOMEI{EXPENDrruREI Net incomellexpenditurel is stated after chargingjlcreditingl.. 2024 2023 Depreciation- owned assets Computer software amortisation 1.549 777 785 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023. Tru5tee5' expenses There were no trustees, expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023. STAFF cosrs The average monthly number of employees during the year was nil12023 - nill. COMPARATIVES FOR THE STATEMENT OF FINANcIALA1vrnES Unrestricted hjnd INCOME AND ENtK)WMENTS FROM Donations and legacies 25,320 Charitable activities Exhibitions 2,504 Other trading actmties Investment incorne 2.750 202 Total 30,776 EXPENDITURE ON Charitable artivities Exhibitions 1.467 Page 10 continued...
Newhaven & Distrirt Model Railway aub Notes to the Financial Statements- continued for the Year Ended 31 December 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL AcfivmES- continued Unrestricted fund Other 13.570 Totsl 15,037 NET INCOME 15,739 RECONCIUATION OF FUNDS Total funds brought forward 21.307 TOTAL FUNDS CARRIED FORWARD 37,046 INTANGIBLE FIXED ASSErs Computer software Cost At l January 2024 Additions 7,766 863 At 31 De¢ember 2024 8,629 AMORTISATION At I january 2024 Charge for year 777 785 At 31 December 2024 1,562 NET BOOK VALUE At 31 December 2024 7,067 At 31 December 2023 6,989 Page 11 continued...
Newhaven & Distrirt Model Railway Club Notes to the Financial Statements- continued for the Year Ended 31 Dmber 2024 10. TANGIBLE FIXED ASSErs Clubroom & equipment COST At l January 2024 Addition5 12,369 971 At 31 December 2024 13,340 DEPRECIATION At l January 2024 Charge for year 7,724 1,404 At 31 December 2024 9,128 NET BOOK VALUE At 31 December 2024 4,212 At 31 December 2023 4.645 11. CREDITORS: Amoupifs FAWNG DUE WtrHIN ONE YEAR 2024 2023 cruals and deferred income 780 1,800 12. MOVEMENT IN FUNDS Net movement in funds At 31.12.24 At 1.1.24 Unrestricted funds General fund 37,046 37,890 TOTAL FUNDS 37.046 844 37,890 Page 12 continued...
Newhaven & District Model Railway aub Notes to the Financial Statements- continued for the Year Ended 31 December 2024 12. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows: Incoming resoUrS Resources expended Movement in funds Unrestricted funds General fund 18,577 117,7331 TOTAL FUNDS 18,577 117,7331 844 Comparabves for mo¥ement In funds Net movement in funds At 31.12.23 At 1.1.23 Unrestricted funds General fund 21,307 15,739 37,046 TOTAL FUNDS 21,307 15,739 37,046 Comparative net movement in funds. included in the above are as follows.. Incoming resources Resources expended Movement infunds Unrestrlrted funds General fund 30,776 115,0371 15,739 TOTAL FUNDS 30,776 115,0371 15,739 Page 13 continued...
Newhaven & Dlstrkt Model Railway aub Notes to the Financial Statements- continued for the Year Ended 31 December 2024 13. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 December 2024. Page 14
Newhaven & Di5trirt Model Railway Club Detailed Statement of Financial Arttvities for the Year Ended 31 Dttember 2024 2024 2023 INCOME AND ENDOWMENTS DonatiOll5 and legacies Gift aid Grants Subscriptions 2,801 2,890 4,964 21.850 3,470 10,655 25,320 Other trading artivities Shop income 8evera8es Other income 3,980 9C4J 2,063 400 287 4,880 2,750 Investment income Deposit account interest 651 202 Charitable activities Exhibitions 2,391 2,504 Total incoming resources 18,577 30.776 EXPENOITURE Charltable actlvltles Exhibitors Cafe Hall hire Insurance Advert15ing Printing Sundries 430 208 250 212 3CK) 536 263 190 344 250 180 67 352 84 2,199 1,467 Support <05ts Other Insurance Carried forward 171 171 161 161 This page does not form part of the statutory financial ststements Page 15
Newhaven & District Model Railway Club Detailed Statement of Financial Arttvities for the Year Ended 31 Decernber 2024 2024 2023 Other Brought forward Sundries Rent Light & heat Repairs Club layout Website Donations Event Training Post & stationery Cornputer 50ftware Depn of clubroom and equipment 171 181 7,740 243 346 1,227 692 30 1.372 351 98 785 1.404 161 277 7,488 151 151 226 791 777 1.548 14,640 11,570 Governance costs Accountancy fees 894 2,000 Total resources expended 17,733 15,037 Net income 15,739 This page does not form part of the statutory financial statements Page 16