REGISTERED COMPANY NUMBER: 1183560 IEngland and Walesl REGISTERED CHARITY NUMBER: 1183560 Report of theTwrtees and Unaudited Flnan¢lal statements for the Year Ended 31 December 2023 Newhaven & District Model Railway Club Swinde115 LLP Chartered Accountants Atlantic House 8 Bell Lane Bellbrook Industrial Estate Ucklield East Sussex TN22 IQL
Newha¥en & Dlstrfct Model Rallway aub Contents of the Finanual Statements for the Year Ended 31 December 2023 Page Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the financial Slatements 8 to 14 Detailed Statement of Financial Activities 15 to 16
Newha¥en & Distrlrt Model Rallway aub Report of the Trurtees for the Year Ended 31 DeMI)er 2023 The trustees who are also director5 of the charity for the purposes of the Companies Act 2006, prèsent their report with the financial staternents of the tharity for the year ended 31 December 2023. The trustees have adopted the prDvisions of Accounting and Reporting by Charities: Statement of Recommended Practlce applicable to charitie5 preparinB their accounts in accordance wsth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective I january 20191. oBJEIVES AND A1Vm£s Objectives and aims Our Club strive5 to offer a safe and friend environment. celebrating dfversity and full inclusion, equal opportunitie5 and welcome5 all age groups to join in and participate in any aspect of the Club's manv activities, to build up their skills. capabilitie5 and confidence thus seNing our Community. A1VITIEs UNDERTAKEN FOR THE PUBUC BENEFIT In planning the charity's activitie5 for the year. the Tru51ee5 complied with the requirements of s17 of th@ Charities Art 2011 to have due regard to the public benefrt guidance published by the Charlty CoMmS1on. ACHlEVEmETr AND PERFORMANCE Main achievements summary The achievements of the NOMRC can be Identified both at a personal level and withln the wid8r Community. As we are Significantly more than just a model train focussed group: the activities, and members interaction elements. have given post-covid individuals suffering fTom personal loss, some fDCUS and interest, disabled and autistic members an invaluable social asset whilst younger rnembers enjoy the opportuntty to leam more about a great hobby in a safe and reassuring spate. By reaching Dut to the Community, variou5 Social and mental health groups have identified our Club as a valuable resource that can be beneflcial to both parties. Performance in this instsnce tannot be measured in manufacturing or profit and loss parameters. Performance however in Community success and benefrt. mental heah engagement, Individtjal enjoyment and fulfilrnent for an ever increasing number of people, can certainly be considered p051tive. FINANCIAL REVIEW Financial posltion At the end of the financial year, the chartty had unrestricted funds of £37,04612022 - £21,307). The net surplus for the year was £15,73912022 - £6,762). This increase was achieved by £21.85012022 - E7,5QOI in grants reIVed. STRucfuRE, GOVERNANCE AND MANAGEMETr Governing document The charity is controlled by its governing document, a deed of tnJ5t. and constitutes a limited company, limited by guarantèe, as defined by the Companies Act 2LKI6. Page I
Newhaven & Dlstrlct Modes Railway Ctub Report ofthe Trustee5 for the Year Ended 31 December 2023 STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees The Charity in a general meeting shall elert the office and other Trustee5. The Tru5tee5 may appoint any person who is willing to act as a Trustee and they may also aprKfyint Trustee5 10 art as officers. Each of the Trustees shall retire with effect from the tonclusion of the Annual General Meeting next after his or her appointment but shall be eligible for re-election at that Annual General Meeting. No-one may be elected as a Trustee or an Officer at any Annual General Meetlng unless prior to the meeting the Charity is Biven notice that.. (al Is signed by 8 member entitled to vote at the meeting. Ibl States the member's intention to propose the appointment of a person a5 a Trustee or as an ofFicer. Icl Is signed by the person who is to be proposed to show his or her willingness to be appointed. The appointrnent of a Tnjstee, whether by the Charity in a General Meeting or by the other Trustees, must not cause the number of Trustees to exceed any number fixed in accordance with the Constitution as the maximum number of Trustees. REFERENCE AND ADMINIThTIVE DAll5 Registered Company number 1183560 (England and Wales) Reglstered Charity number 1183560 Registered office Heatherside Businev Park Unit4, Norton Road Newhaven East Sussex 8N9 OBZ Trustees P T Wilson Ichairl R P Warner P D 5trickland {resigned 18110120231 Mrs B P Lloyd R Smith M Hollis lappointed 712120231 Independent Examiner Swindells LLP Chartered Accountants Atlantic Housè 8 Bell Lane Bellbrook Industrial Estate Uckfield East Sussex TN22 IQL Page 2
Newhaven & Distrlct Model Rallway aub Report of the Tru51ees for the Year Ended 31 December 2023 Approved by order of the board of trustees on . - and signed on its behalf by.. PTWilson-T stee Page 3
Independent Examiner's Report to the Trustees of Newhaven & Distrlrt M¢xlel Railway aub Independent examiner's report lo the trustees of Newhaven & Distrirt Model Railway Club {'the Company'l I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023. Responslb115tles and ba$1$ of report As the charity's trustees of the Company land a150 its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Acl 261'the 2006 Act')- Having satisfied myself that the accounts of the Company are not required to be 3udited under Part 16 of the 2006 Act and are eligible for independent examination, l POrt in respect Df my examination of your charity's accounts as carried out under Settion 145 of the Charities Act 2011 {'the 2011 Act".). In carrying out my examination I have followed the Dirertions given by the Chartty Commi55ion under Section 145ISI Ibl of the ZOII Acl. Independent examinerfs Statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe- accounting record5 We not kept in respeci of the Company as qUIred by Section 386 of the 2006 Act.. or the accounts do not accord with those records- or the accounls do not Comp wtih the accounting requirements of Sertion 396 of the 2006 Art other than any requirement that the accounts give a true and fair view whl¢h is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordance with the method5 and principles of the Statement of Recommended Practi for accountlng and reporting by chartties lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undetstanding of the accounts to be reached. lan Jenkins BSC FCA Swinde115 LLP Chartered Accountants Atlantic House 8 Bell Lane Bellbrook Industrial Estate Uckfield East Sussex TN22 IQL Date.. Page 4
Newhaven & Dlstrlrt Model Rallway Club Statement of Financial A¢tiwtles for the Year Ended 31 Dernber 2023 2023 Unrestricted fund 2022 Total funds Note5 INCOMEAND ENDOWMEfs FROM Donations and legacies 25.320 10,893 Charltable actlvltles Exhibitions 2,504 2,092 Other trad5ng activities Investment income 2,750 202 6,783 Total 30.776 19,768 EXPENDrruRE ON Charitsble activities Exhibitions 1,467 1,296 Other 13,570 11.710 Total 15,037 13,006 NET INCOME 15,739 6,762 RECONCILIATION OF FUNDS Total funds brought forward 21,307 14,545 TOTAL FUND5 C4RRIED FORWARD 37,046 21,307 The notes form part of these financial statements Page 5
Newhaven & District M(xlel Railway aub Balance Sheet 31 December 2023 2023 Unrestricted fund 2022 Total funds Notes FIXED ASSETS Intangible assets Tangible assets 6,989 4,645 io 4,448 11.634 4,448 CURRENT ASSErs Cash at bank and in hand 27,212 17,699 CREDITORS Amounts falling due within one year li 11,8001 18401 NEf CURRENT ASSErs 25,412 16,859 TOTAL AssEfs LESS CURRENT UABILMES 37,046 21.307 NET ASSErs 37,046 21,307 FUNtIs Unrestrirted funds 12 37,046 21,307 TOTAL FUNDS 37,046 21,307 The charitable company is entitled to exemption fmm audit under Sertion 477 of the Companies Art 2006 for the year ended 31 December 2023. The members have not required the company to olrtain an audlt of fts financial statements for the year ended 31 December 2023 in accordance with Sertlon 476 of the Companies Act 2006. The trustees acknowledge their responsibiltties for lal ensuring that the charitable company keeps accountSng records that comply with Sectlons 386 and 387 of the Companies Act 2tK)6 and Ibl preparing financial statements which give a true and fair view of the state of affairs of the charltable company as at the end of each financial year and of tts surplus or detKit for each financial year in accordance with the requirements of Sections 394 and 395 and which othetwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The note5 fomi part of these financial statements Page 6 ontinued...
Newhaven & District Model Railway Club Balance Sheet- continued 31 December 2023 These financial statements have been prepared in accordance with the provisions appllcable to charitable companies subject to the small companies regime. The financ tat ents were approved by the Board of Trustees and authorised for issue on and were signed on lis behalf by: P T Witson - Trustee The notes form part of these financial Statements Page 7
Newhaven & Distrf¢t M¢xlel Railway aub Notes to the Thnanaal Statements forthe Year Ermled 31 December 2023 ACCOUNTING POUCIES Basis of preparing the finan¢lal statements The financlal statements of the charttable company, which is a public benef1t entity under FRS 102, have been prepared in atcordante with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Prartice applicable to charrties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective I january 20191,, Financial Reporting Standard 102 'The Financlal Reporting Standard applicable in ihe UK and Republic of Iland. and the Companies Act 2006. The financial statements have been prepared underthe historital c05t convention. The presentation currency of the financial ststements is the Pound Sterling (£1. Income All income is recognised in the Statement of Finanaal Activities once the charity has entitlement to the funds. it probable that the income will be received and the amount can be measured reliably. Grants Grants relating to revenue are retognised as income in the period in which the related costs are incurred. Expenditure Liabilities are recognised as expendtture as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expendrture is accounted for on an accruab basi5 and has been classified under headings that aggrègate all cDst related to the category. Where costs cannot be dirertty attributed to particular headings they have been allocatetl to activities on a basts consistent with the use of resour5. Iniangible assets Intangible assets are inttially measured at cost. After initial recognition, intanglble assets are Measu at cost less any accumulated amortisation and any accumulated impaimient105ses. Website costs are being amortised evenly overtheir estimated usefvl life of ten years. Tan&ble fixed assets D@prÈciatiDn is provided at the following annual rates in order to write off each asset over its estimated useful life. Clubroom & equipmènt 25% on ducIng balance Taxatio The charity is exempt from corporotion tax on it5 charitable actrvities. Fund accounting Unrestrirted funds can be used in accordance with the charitable objectrves at the discretion of the trustees. Page 8 continued...
Newhaven & Distrirt Model Railway Club Notes to the Flnandal Statsments- contlnued for the Year Ended 31 December 2023 ACCOUNTING POUCIES- continued Fund accounting Restricted funds can only used for particular restrirted purposes withkn the objects of the charity. RestTlCtions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of eath fund is included In the note5 to the flnancial statements. Golng concern The truslees have a55es5ed whether the going concern basis of P paration continues to be appmpriatè, based on whether the are any material uncertainties related to events or conditions that may cast significant doubt on the abilty of the charrtable company to continue as a going concern. At the time of approving the financial statements the tnjstees believe that all appropriate measures have been or will be taken to ensure that the ¢harTtablè company will be able to continue its operations for at least the next 12 month5 and thu5 conclude that the soin8 concern basis remain5 appropriate. OTHER TRADING ACTIVITIES 2023 2022 Shop Income Beverage5 Other income 2.063 400 287 6.520 loo 163 2,750 6,783 INVESTMENT INCOME 2023 2022 Deposit account interest 202 Page 9 continued.
Newhaven & District Model Railway aub Notes to th? Financial Statements- ¢¢nknnued for the Year Ended 31 December 2023 SUPPORT COSTS Governance costs Other Totals Other resources expended 11,570 2.000 13,570 NEf INCOME/IEXPENDrruRE) Net incomellexpendtturel is stated after chargingJlcreditingl: 2023 2022 Depreciation- owned assets Computer 50ftware amortisation 1,549 777 1,511 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefrts for the year ended 31 December 2023 nor for the year ended 31 December 2022. Trustees, Èxpenses There were no trustees. expenses paid for the year ended 31 Dember 2023 nor for the year ended 31 December 2022. STAFF cosrs The average monthly number of employees during the year was nil12022- nil). COMPARATIVES FOR THE $fATEME OF FINANCIAL A1vmE5 Unrestricted fund INCOME AND ENDOWMENTS FROM Donatlons and legacies 10,893 Charltable actl¥ities Exhibitions 2,092 Other trading activitie5 6,783 Total 19,768 EXPENDITURE ON Charitable artl¥ltles Exhibitions 1,296 Page 10 continued...
Newhaven & Distrltt Model Rallway Club Notes to the Financial Ststements- continued for the Year Ended 31 Dernber 2023 COMPARATIVES FOR THE STATEMÉpif OF FINANCIAL AcrivmES- continued Unrestricted fvnd Other 11,710 Total 13,006 NEf INCOME 6,762 RECONCIUATION OF FUNDS Total fund5 brought forward 14,545 TOTAL FUNDS CARRIED FORWARD 21,307 INTANGIBLE NXEDASss Computer softwa COST Additions 7,766 AmoRTITIoN Charge for year 777 BOOKVALVE At 31 December 2023 6,989 At 31 December 2022 Page 11 Continued...
Newhaven & District Model Rallway Club Notes to the Financial Statements- contlnued for the Year Ended 31 December 2023 10. TANGIBLE FIXED ASSETS Clubroom & equipmenl COST At I January 2023 Additions 10,623 1,746 At 31 December2023 12,369 DEPRECIATION At l January 2023 Charge for year 6,175 1,549 At 31 December 2023 7,724 NEf BOOKVALUE At 31 December 2023 4,645 At 31 December 2022 4,448 11. CREDITORS.. AMOU5 FALUNG DUE wrrHIN ONEYEAR 2023 2022 Accrna15 and deferred income 1.800 840 MOVEMENT IN FUNDS Net movement in func At 31.12.23 At 1.1.23 Unrestrirted funds General fund 21,307 15,739 37,046 TOTAL FUNDS 21,307 15,739 37,046 Page 12 continued...
Newhaven & Dlstrirt Model Railway aub Notes to the Financlal Statements- Continued for the Year Ended 31 December 2023 12. MOvEMEl IN FUN05- conttnued Nel movement in funds. included in the above are as follows.. Incoming resources Resources expended Movement in funds Unre$tri¢ted funds General fund 30,776 115,0371 15,739 TOTAL FUNDS 30,776 115.0371 15,739 Comparatives for movement In fvnds Net movement in funds At 31.12.22 At 1.1.22 Unrestrirted funds General fund 14,545 6,762 21,307 TOTAL FUNDS 14,545 6,762 21,307 Comparative net movement In fund5. included in the above are as follows.. Incoming resour$ Resoue5 expended Movement in funds Unrestricted funds General fund 19,768 113.0061 6,762 TOTAL FUNDS 19,768 113,LYJ61 6,762 Page 13 continued...
Newhaven & District Model Railway aub Notes lo Ihe Flnanclal Statements- continued for the Year Ended 31 December 2023 13. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 December 2023. Page 14
Newhaven & Distrirt Model Railway Club Detailed Statement of Financlal ACtIvie$ tor the Year Ended 31 Dember 2023 2023 2022 INCOME AND ENDOWMENTS Donations and legacles Donations Grants Subscriptiorbs 20 21,850 3,47D 7,5 3,373 25,320 10.893 Other trading attivities Shop income Beverages Other income 2,063 400 287 6,52D loo 163 2.750 6,783 Investment income Deposit account interest 202 Charitable artlvltles Exhibition5 2,504 2,092 Total incoming resources 30,776 19,7S8 EXPENtITURE Charitable activities Exhibitors Cafe Hall hlre Insurance Advertisin8 Prlnting Sundries 190 344 250 180 67 352 310 267 225 189 50 IS4 ioi 1,467 1,296 Support cosis Other Insurance Carried forward 161 161 152 152 This page does not fomi part of the statutory financial statements Pa8e 15
Newhaven & Dlstrict Model Rallway aub Detailed Statement ¢f &nancial Activitie5 for the Year Ended 31 December 2023 2023 2022 Other Brought fomard Sundries Rent Llght & heat Repair5 Club layout Website Donatlons Event Computer software Depn of clubroom and equipment 161 277 7,488 151 151 226 152 424 7,488 29 847 300 54 65 791 777 1,511 11,570 10,870 Governance costs Accountancy fees 2,000 840 Total resources expended 15.037 13,006 Net Income 15,739 6.762 Thi5 page does not form part of the statutory financial statements Page 16