Financial statements for the year ended 31 December 2021
(Registered charity, number 1183511)
Trustees’ annual report Receipts & payments account Statement of assets & liabilities Notes to the accounts
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The Downton Memorial Centre
Trustees’ annual report for the year ended 31 December 2021
Full name The Downton Memorial Centre
Organisation type Charitable incorporated organisation
Registered charity number 1183511
Principal address Downton Memorial Hall, The Borough, Downton, Salisbury, SP5 3NB
Trustees
Susan Kirsten Barnhurst-Davies, Chair David Philip Mace, Treasurer Hilary Mace, Booking Secretary Christine Anne Pearce Jeremy Parsons
Independent examiner
As the charity’s gross income is below £25,000 the Trustees have opted to not have an audit or independent examination of its Annual Report and Accounts.
Governance and management
The charity is operated under the rules of its CIO – Foundation constitution adopted 21 May 2019.
Trustees are nominated by local organisations or trustees and appointed by the trustees.
Initially there are 3 ‘first trustees’ from the previous unincorporated charity (Downton Memorial Hall, Charity No. 305507).
Other trustees up to a maximum of 23 in number can be nominated by local organisations.
The trustees can also appoint up to 4 local residents as new trustees.
Objectives and activities
The provision and maintenance of the Downton Memorial Centre for use of inhabitants of the parish of Downton in the county of Wilts and its immediate vicinity without distinction of sex or political or religious or other opinions, including use for:
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(a) physical and mental training and recreation, and
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(b) intellectual development through the medium of reading and recreation rooms library lectures, classes, recreations.
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The Downton Memorial Centre
Summary of the main activities undertaken for the public benefit
Activities undertaken at The Downton Memorial Centre include:
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Physical exercise and development classes and recreational activities;
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Intellectual lectures etc. and development;
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Entertainment in the form of film and musical performances and children’s parties etc.
The Downton Memorial Centre is hired by local residents, organisations and other parts of the community.
The Trustees actively fundraise for items to improve the premises for the public benefit.
The Trustees ensure that the Downton Memorial Centre is kept in the public eye by advertising in the local press, and the village website, and by holding open days to promote the centre and to show potential hirers the facilities.
The Trustees enjoy a good relationship with the Downton Community Pre-School (Charity 1027574) who rent space in the new extension.
The trustees wish to put on record their grateful thanks to the volunteers who help with the running of the centre, the fund-raising events and the improvements that continue to be made to the facilities at the centre.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main achievements during the period
The Covid pandemic continued to negatively impact both the usage and income of the Centre throughout 2021. Due to Covid restrictions the building was effectively closed until mid-May when a few classes were able and willing to return to the hall. Hall hire continued to increase slowly throughout the remainder of the year, though with the usual lull in the summer holidays. However, the meeting rooms in the extension had almost no bookings until the Autumn. During the latter half of the year a few classes returned from the airier space of the hall to their normal home in the extension. Other returners during the year included the Parish Council, who had been meeting remotely by videoconference throughout most of the pandemic, and the Child Health Clinic who returned with a monthly clinic instead of the pre-Covid weekly session.
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The Downton Memorial Centre Unfortunately, due to Ihe continuing effect of the Covid pandemic, we were not able to hold any fund-raising events in 2021 to improve the facilities of the Centre. During those periods when the hall was not in use, the electrics were substantially upgraded to modem standards. The Trustees continue to work hard to put the Downton Memorial Centre at the heart of the community and I believe, as Chairman, that this is being fulfilled. As Chaimian I wish to thank the users of The Downton Memorial Centre for their support and enjoyment. l also wish to thank the Trustees wholeheartedly for their drive and detemination in offering a thriving community amenity fit for the 215t century. The charity's poliGy on rnsorve8 The trustees have prudently decided to maintain cash resenies equivalent to six month's income (£12,000), together with a further cash reserve for future improvements to the premises and facilities (£8,000) making £20,000 in total. The total reserves at Ihe year*nd stood at £23,282. Financial r•vi•w The charity has two principal sources of income namely the hire fees charged for the use of its facilities and the pre-school rent. The charity uses this income to maintain a safe, clean, heated environment, with good facilities. for the users of The Downton Memorial Centre. Signed on behalf of the charity's trustees: Signed Susan Kirsten Barnhurst-Davies, Trustee Date 14 oq
The Downton Memorial Centre
Receipts & payments account for the year ended 31 December 2021
| 2020 Total Funds £ Note Receipts 10625 Grants & Donations 5266 Fundraising Events 950 Rental Income 4 11053 Sales & Hire Fees 48 Bank Interest 367 Utility Recharges 4 75 Key Deposits 28384 Total Receipts Payments 2205 Fundraising Costs 2142 Cleaning 1113 Equipment 1374 Grants & Donations Given 5 567 Insurance 50 Membership Fees 92 Office & General Admin Expenses 9 Printing, Postage & Stationery 61 Promotional Event 4322 Repairs & Maintenance 6 139 Supplies 125 Music Licence 3797 Utilities 127 Website - Legal & Professional Fees 25 Key Deposits Refunded - Sundry Expenditure 16148 Total Payments 12236 Net Receipts / (Payments) 20298 Cash funds at start of this period 32534 Cash funds at end of this period |
Unrestricted Funds £ Restricted Funds £ - - - - 7600 - 8552 - 2 - 1956 - 50 - 18160 - - - 3,480 - 500 - 583 - - - 235 - 51 - - - 16264 - 12 - 50 - 4844 - 610 - 708 - 75 - - - 27412 - (9252) - 32534 23282 - |
2021 Total Funds £ - - 7600 8552 2 1956 50 |
|---|---|---|
| 18160 | ||
| - 3,480 500 583 - 235 51 - 16264 12 50 4844 610 708 75 - |
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| 27412 | ||
| (9252) 32534 |
||
| 23282 |
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The Downton Memorial Centre ststement of assets and liabilities at 31 December 2021 2020 2021 Note Cash assets Bank accounts Cash in hand 32534 23282 32534 23282 Other monetsry a88ets Debtors - Sales & hire fees 4010 973 4010 973 Assets retained for the charity's own use General equipment. Llabilities Creditors Advanced receipts - Sales & hire fees (1677) (130) (1807) (2025) (2025) These financial statements are acpted on behalf of the charity by: Signed Dated At/ J£)x6 David Philip Ma, Trustee
The Downton Memorial Centre
Notes to the accounts for the year ended 31 December 2021
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received, and cash spent will include transactions through bank accounts and cash in hand.
2. Fund Analysis
| Restricted Funds Projector & Screen Unrestricted General Fund |
Opening balance £ 500 500 32,034 32,034 |
Receipts £ - - 18,160 18,160 |
(Payments) £ - - (27,412) (27,412) |
Closing balance £ 500 500 22,782 |
|---|---|---|---|---|
| 22,782 |
3. Creditors
| Cleaning Repairs & maintenance Key deposits Hire fees refunds |
£ 455 750 325 495 2025 |
|---|---|
4. Rental Income
The only rental payments and utility recharges received in 2020 were for January, February and March. The trustees of the Downton Memorial Centre granted its tenant, the Downton Community Preschool, a rent holiday in April and May 2020, when the preschool was not allowed, under Government Covid regulations, to operate during the initial Covid lock down. Then, to support our tenant through some cash flow issues, the invoicing of the rent and utility recharges from June onwards was delayed until December 2020, and the outstanding payments were received in January 2021.
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The Downton Memorial Centre
5. Grants & Donations Given
The trustees of the Downton Memorial Centre provided a grant of £500 to its tenant, the Downton Community Preschool, to help fund the new flooring installed by the pre-school.
6. Repairs & Maintenance
The remedial works identified in an Electrical Installation Condition Report (EICR) of the hall were completed in 2021 at a cost of £8,203. This included the major upgrade of bringing all the switchgear, of the three-phase power supply to the building, up to modern standards. In addition, 5 new hand dryers were installed in the hall's toilets, and the old fluorescent light battens in the kitchen and refectory were replaced with new LED battens, at a total cost of £2,667.
7. Premises
The land and buildings are owned by Downton Parish Council and leased to The Downton Memorial Centre CIO for a peppercorn rent £10 per annum for a term of 900 years beginning on 24 June 2018.
8. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
7. Related party transactions
The trustees Susan Barnhurst-Davies and Jeremy Parsons are also committee members of The Downton Society. The Downton Society hired rooms from The Downton Memorial Centre during this period for a total amount of £220.
The trustee David Mace is a Parish Councillor at Downton Parish Council. Downton Parish Council hired rooms during this period for a total amount of £345.
Danie Williams, who had been a trustee until she resigned in December 2021, is also a trustee of Downton Band. Downton Band did not hire any rooms at the Downton Memorial Centre during 2021.
The trustees Susan Barnhurst-Davies and Jeremy Parsons are also trustees of Downton Moot Preservation Trust. The Moot Preservation Trust hired rooms from The Downton Memorial Centre during this period for a total amount of £15.
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The Downton Memorial Centre
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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