## **Financial statements for the year ended 31 December 2021**
(Registered charity, number 1183511)
Trustees’ annual report Receipts & payments account Statement of assets & liabilities Notes to the accounts
1
**The Downton Memorial Centre**
## **Trustees’ annual report for the year ended 31 December 2021**
**Full name** The Downton Memorial Centre
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1183511
**Principal address** Downton Memorial Hall, The Borough, Downton, Salisbury, SP5 3NB
## **Trustees**
Susan Kirsten Barnhurst-Davies, Chair David Philip Mace, Treasurer Hilary Mace, Booking Secretary Christine Anne Pearce Jeremy Parsons
## **Independent examiner**
As the charity’s gross income is below £25,000 the Trustees have opted to not have an audit or independent examination of its Annual Report and Accounts.
## **Governance and management**
The charity is operated under the rules of its CIO – Foundation constitution adopted 21 May 2019.
Trustees are nominated by local organisations or trustees and appointed by the trustees.
Initially there are 3 ‘first trustees’ from the previous unincorporated charity (Downton Memorial Hall, Charity No. 305507).
Other trustees up to a maximum of 23 in number can be nominated by local organisations.
The trustees can also appoint up to 4 local residents as new trustees.
## **Objectives and activities**
The provision and maintenance of the Downton Memorial Centre for use of inhabitants of the parish of Downton in the county of Wilts and its immediate vicinity without distinction of sex or political or religious or other opinions, including use for:
- (a) physical and mental training and recreation, and
- (b) intellectual development through the medium of reading and recreation rooms library lectures, classes, recreations.
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## **The Downton Memorial Centre**
## **Summary of the main activities undertaken for the public benefit**
Activities undertaken at The Downton Memorial Centre include:
- Physical exercise and development classes and recreational activities;
- Intellectual lectures etc. and development;
- Entertainment in the form of film and musical performances and children’s parties etc.
The Downton Memorial Centre is hired by local residents, organisations and other parts of the community.
The Trustees actively fundraise for items to improve the premises for the public benefit.
The Trustees ensure that the Downton Memorial Centre is kept in the public eye by advertising in the local press, and the village website, and by holding open days to promote the centre and to show potential hirers the facilities.
The Trustees enjoy a good relationship with the Downton Community Pre-School (Charity 1027574) who rent space in the new extension.
The trustees wish to put on record their grateful thanks to the volunteers who help with the running of the centre, the fund-raising events and the improvements that continue to be made to the facilities at the centre.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main achievements during the period**
The Covid pandemic continued to negatively impact both the usage and income of the Centre throughout 2021. Due to Covid restrictions the building was effectively closed until mid-May when a few classes were able and willing to return to the hall. Hall hire continued to increase slowly throughout the remainder of the year, though with the usual lull in the summer holidays. However, the meeting rooms in the extension had almost no bookings until the Autumn. During the latter half of the year a few classes returned from the airier space of the hall to their normal home in the extension. Other returners during the year included the Parish Council, who had been meeting remotely by videoconference throughout most of the pandemic, and the Child Health Clinic who returned with a monthly clinic instead of the pre-Covid weekly session.
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The Downton Memorial Centre
Unfortunately, due to Ihe continuing effect of the Covid pandemic, we were not able
to hold any fund-raising events in 2021 to improve the facilities of the Centre.
During those periods when the hall was not in use, the electrics were substantially
upgraded to modem standards.
The Trustees continue to work hard to put the Downton Memorial Centre at the heart
of the community and I believe, as Chairman, that this is being fulfilled.
As Chaimian I wish to thank the users of The Downton Memorial Centre for their
support and enjoyment. l also wish to thank the Trustees wholeheartedly for their
drive and detemination in offering a thriving community amenity fit for the 215t
century.
The charity's poliGy on rnsorve8
The trustees have prudently decided to maintain cash resenies equivalent to six
month's income (£12,000), together with a further cash reserve for future
improvements to the premises and facilities (£8,000) making £20,000 in total. The
total reserves at Ihe year*nd stood at £23,282.
Financial r•vi•w
The charity has two principal sources of income namely the hire fees charged for the
use of its facilities and the pre-school rent. The charity uses this income to maintain
a safe, clean, heated environment, with good facilities. for the users of The Downton
Memorial Centre.
Signed on behalf of the charity's trustees:
Signed
Susan Kirsten Barnhurst-Davies, Trustee
Date 14
oq
## **The Downton Memorial Centre**
## **Receipts & payments account for the year ended 31 December 2021**
|**_2020_**
**Total**
**Funds**
**£**
**Note**
**Receipts**
10625
Grants & Donations
5266
Fundraising Events
950
Rental Income
**4**
11053
Sales & Hire Fees
48
Bank Interest
367
Utility Recharges
**4**
75
Key Deposits
**28384**
**Total Receipts**
**Payments**
2205
Fundraising Costs
2142
Cleaning
1113
Equipment
1374
Grants & Donations Given
**5**
567
Insurance
50
Membership Fees
92
Office & General Admin Expenses
9
Printing, Postage & Stationery
61
Promotional Event
4322
Repairs & Maintenance
**6**
139
Supplies
125
Music Licence
3797
Utilities
127
Website
-
Legal & Professional Fees
25
Key Deposits Refunded
-
Sundry Expenditure
**16148**
**Total Payments**
**12236**
**Net Receipts / (Payments)**
20298
Cash funds at start of this period
**32534**
**Cash funds at end of this period**|**Unrestricted**
**Funds**
**£**
**Restricted**
**Funds**
**£**
-
-
-
-
7600
-
8552
-
2
-
1956
-
50
-
**18160**
**-**
-
-
3,480
-
500
-
583
-
-
-
235
-
51
-
-
-
16264
-
12
-
50
-
4844
-
610
-
708
-
75
-
-
-
**27412**
**-**
(9252)
-
32534
**23282**
**-**|**_2021_**
**Total**
**Funds**
**£**
-
-
7600
8552
2
1956
50|
|---|---|---|
|||**18160**|
|||-
3,480
500
583
-
235
51
-
16264
12
50
4844
610
708
75
-|
|||**27412**|
|||(9252)
32534|
|||**23282**|
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The Downton Memorial Centre
ststement of assets and liabilities
at 31 December 2021
2020
2021
Note
Cash assets
Bank accounts
Cash in hand
32534
23282
32534
23282
Other monetsry a88ets
Debtors - Sales & hire fees
4010
973
4010
973
Assets retained for the charity's own use
General equipment.
Llabilities
Creditors
Advanced receipts - Sales & hire fees
(1677)
(130)
(1807)
(2025)
(2025)
These financial statements are acpted on behalf of the charity by:
Signed
Dated
At/
J£)x6
David Philip Ma, Trustee
**The Downton Memorial Centre**
## **Notes to the accounts for the year ended 31 December 2021**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received, and cash spent will include transactions through bank accounts and cash in hand.
## **2. Fund Analysis**
|**Restricted Funds**
Projector & Screen
**Unrestricted**
General Fund|**Opening**
**balance**
**£**
500
**500**
32,034
**32,034**|**Receipts**
**£**
-
**-**
18,160
**18,160**|**(Payments)**
**£**
-
**-**
(27,412)
**(27,412)**
|**Closing**
**balance**
**£**
500
**500**
22,782|
|---|---|---|---|---|
|||||**22,782**|
## **3. Creditors**
|Cleaning
Repairs & maintenance
Key deposits
Hire fees refunds|**£**
455
750
325
495
**2025**
|
|---|---|
## **4. Rental Income**
The only rental payments and utility recharges received in 2020 were for January, February and March. The trustees of the Downton Memorial Centre granted its tenant, the Downton Community Preschool, a rent holiday in April and May 2020, when the preschool was not allowed, under Government Covid regulations, to operate during the initial Covid lock down. Then, to support our tenant through some cash flow issues, the invoicing of the rent and utility recharges from June onwards was delayed until December 2020, and the outstanding payments were received in January 2021.
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**The Downton Memorial Centre**
## **5. Grants & Donations Given**
The trustees of the Downton Memorial Centre provided a grant of £500 to its tenant, the Downton Community Preschool, to help fund the new flooring installed by the pre-school.
## **6. Repairs & Maintenance**
The remedial works identified in an Electrical Installation Condition Report (EICR) of the hall were completed in 2021 at a cost of £8,203. This included the major upgrade of bringing all the switchgear, of the three-phase power supply to the building, up to modern standards. In addition, 5 new hand dryers were installed in the hall's toilets, and the old fluorescent light battens in the kitchen and refectory were replaced with new LED battens, at a total cost of £2,667.
## **7. Premises**
The land and buildings are owned by Downton Parish Council and leased to The Downton Memorial Centre CIO for a peppercorn rent £10 per annum for a term of 900 years beginning on 24 June 2018.
## **8. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
## **7. Related party transactions**
The trustees Susan Barnhurst-Davies and Jeremy Parsons are also committee members of The Downton Society. The Downton Society hired rooms from The Downton Memorial Centre during this period for a total amount of £220.
The trustee David Mace is a Parish Councillor at Downton Parish Council. Downton Parish Council hired rooms during this period for a total amount of £345.
Danie Williams, who had been a trustee until she resigned in December 2021, is also a trustee of Downton Band. Downton Band did not hire any rooms at the Downton Memorial Centre during 2021.
The trustees Susan Barnhurst-Davies and Jeremy Parsons are also trustees of Downton Moot Preservation Trust. The Moot Preservation Trust hired rooms from The Downton Memorial Centre during this period for a total amount of £15.
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## **The Downton Memorial Centre**
## **8. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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