Trustees’ Annual Report for the period
From Period start date April 2023 to Period end date April 2024
Charity name: Cylch Meithrin Cwmbran
Charity registration number: 1183485
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A charity specialising in Welsh-medium early years provision, aiming to give young children in Wales the opportunity to benefit from early years education and experiences through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Cwmbran is a Welsh- medium (Cylch Meithrin) childcare provider that serves the area of Torfaen in South Wales. It is registered as a Charitable Incorporated Organisation and is a ‘not for profit’ organisation. A voluntary management committee employ three members of staff during a week. The setting is situated in the Power Station in Cwmbran. Unfortunately, the Cylch had to close due to COVID 19 and has now reopened since September 2022 although numbers continue to be a low. Hopefully the numbers will increase in the near future. The Cylch continued to provide Breakfast Club for the children of Ysgol Cymraeg Cwmbran. The setting is a member of ‘Mudiad Meithrin,’ a national organisation which provides insurance, advice, support, and training. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | YES |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The Committee and the Leader will discuss and identifies relevant grants for the setting before applying. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Committee is run voluntarily and have had parents and other volunteers to offer their time to support activities or fundraising. |
| Other | ||
| Achievements and Performance | ||
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The setting is in the South Wales area which provides an opportunity for all children to flourish bilingually will not only increase their chances of employment as adults but will also provide an opportunity to experience the culture and heritage of Wales. The focus of its work is to improve the life chances for the children in its care. This including supporting and developing the Welsh language skills of children from Welsh speaking backgrounds and through introducing the Welsh language to children who come from non-Welsh speaking backgrounds. By introducing a new language during the pre-school years this is the most effective way for children to become bilingual, which in the future will increase opportunities of employment when they become adults. We work closely with local authority to ensure that staff complete training to upskill and to provide high quality provision. We plan our activities by assessing and planning so that we meet the need for each child. Each child is monitored to identify |
any individual support is needed to meet the needs of the child. Referrals are made by us to the Local Authority to provide individual support for the target children.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £12,342.85 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Children’s fees for the services provided either through Local authority/Welsh Government Funding for Flying Start or Childcare Offer or private fee-paying parents. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The number of children attending the Cylch has increased over the reporting period but costs in the form of wages primarily have significantly increased. Income is inconsistent with payments in respect of Flying Start and the Childcare Offer not being received in uniform amounts which presents some cashflow issues. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited when required they adopt the constitution |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Regular meetings held with the trustees and guidance given through Mudiad Meithrin Officer |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Mudiad Meithrin membership |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin Cwmbran |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1183485 |
| Charity’s principal address | Ysgol Gymraeg Cwmbran Henllys Way St Dials Cwmbran Torfaen |
NP44 4HB
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Jeff Rees | RI | 19thApril 2023 | |
| Lauren Prosser | Chairperson | ||
| Melanie Saunders |
Secretary | ||
| Emily Hackwood | Trustee | 5thJune 2023 | |
| Emma Rogers | Trustee | 5thJune 2023 | |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s) Full name(s) Mel Saunders Position (eg Secretary Secretary, Chair, etc)
Date 28/03/2026
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| April | May | June | July | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Grant funding | 3388.71 | 1111.1 | 4697.5 | |
| Parent fees | 706.5 | 1884.5 | 2603 | 1741 |
| Other | 0.01 | 300 | ||
| Total income | 4095.22 | 1884.5 | 4014.1 | 6438.5 |
| EXPENDITURE | ||||
| Staff costs | 1825.42 | 1405.02 | 7326.6 | 3065.18 |
| Nest costs | 84.55 | 29.8 | 88.76 | 93.89 |
| HMRC costs | 327.83 | |||
| CDs | 2277.3 | 160.76 | ||
| Torfaen CMC | ||||
| Mudiad Meithrin | ||||
| Dref Wen books | ||||
| Other | ||||
| Total expenditure | 1909.97 | 1762.65 | 9692.66 | 3319.83 |
| Net surplus/(deficit) | 2185.25 | 121.85 | -5678.56 | 3118.67 |
| Bal b/fwd | 11060.03 | 13245.28 | 13367.13 | 7688.57 |
| Bal c/fwd | 13245.28 | 13367.13 | 7688.57 | 10807.24 |
| August | September | October | November | December | January |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ |
| 2430 | 7219.8 | 2143.72 | 2826.38 | 1352.5 | |
| 828 | 1983.5 | 568 | 1686.5 | 4311.25 | |
| 2416.74 | |||||
| 0 | 3258 | 9203.3 | 5128.46 | 4512.88 | 5663.75 |
| 3080.03 | 7517.17 | 4165.2 | 3486.8 | 4437.65 | |
| 68.2 | 64.37 | 85.82 | 92.72 | 91.84 | 95.78 |
| 100.47 | 148.82 | 1839.75 | 138.48 | 178.92 | |
| 2499 | 499 | 499 | 499 | 499 | |
| 125 | |||||
| 59.89 | |||||
| 51.2 | |||||
| 68.2 | 5928.76 | 8250.81 | 6596.67 | 4216.12 | 5262.55 |
| -68.2 | -2670.76 | 952.49 | -1468.21 | 296.76 | 401.2 |
| 10807.24 | 10739.04 | 8068.28 | 9020.77 | 7552.56 | 7849.32 |
| 10739.04 | 8068.28 | 9020.77 | 7552.56 | 7849.32 | 8250.52 |
| February | March | Total |
|---|---|---|
| £ | £ | £ |
| 10938.75 | 3010 | 39118.46 |
| 1534.25 | 2636.75 | 20483.25 |
| 2716.75 | ||
| 12473 | 5646.75 | 62318.46 |
| 4186.54 | 4198.07 | 44693.68 |
| 122.12 | 124.13 | 1041.98 |
| 327.83 | ||
| 264.03 | 134.53 | 5243.06 |
| 499 | 4499 | 9493 |
| 125 | ||
| 59.89 | ||
| 51.2 | ||
| 5071.69 | 8955.73 | 61035.64 |
| 7401.31 | -3308.98 | 1282.82 |
| 8250.52 | 15651.83 | 11060.03 |
| 15651.83 | 12342.85 | 12342.85 |
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