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2021-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2020 Period start date To 31 March 2021 Period end date Charity name: Barnet Medieval Festival Committee

Charity registration number: 1183477

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 For the public benefit, to advance the
education of the public in the history of
medieval life and warfare, with a focus on the
history of the town of Barnet, through the
provision of a re-enactment of the Battle of
Barnet 1471, and other educational activities
as the trustees see fit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 This year, forming part of the Covid-19
pandemic period, was unusual in that it quickly
became clear that our focal event – the
Medieval Festival – could not take place as
planned in June 2020 due to government
restrictions on large gatherings. Regular
communication about the Festival were
maintained via our social media channels
which elicited public support for the event to
return once restrictions were lifted.
Trustees devoted themselves to maintaining
public awareness of the battle and in particular
through developing plans to commemorate its
550th anniversary in April 2021. These plans
included a walk along the route taken by
Edward IV as he marched with his troops from
Smithfield to Barnet on the eve of battle. The
continued restrictions meant that both this
walk and a memorial service to mark the
anniversary on 14th April 2021 would have to
be restricted to a handful of invited guests
only. Social media channels were used instead
to share these anniversary events with the
public:
(https://www.facebook.com/1471barnet/ and
https://barnetmedievalfestival.org/.
Trustees also developed a range of
memorabilia, focussing on commemorative
mugs in two designs and also t-shirts and
hoodies printed with the dates of the battles
comprising the Wars of the Roses. These have
proved to be of great interest to the
community, generating interest in the battle
and its wider historical context. When we ran
stalls at a series of markets, once lockdown
regulations eased, it also provided a good
opportunity to further raise awareness of the
historicposition held by our town.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm that they have had
regard to the guidance on public benefit, while
drawing up their initial application, and
subsequently.
Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Trustees rely on their volunteer force to ‘man’
the festival itself. With this being unable to
operate this year, we welcomed the
occasional assistance of a few of the regular
volunteers as assistants on our market stalls
Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Inevitably, this year was never one in which
we would record much identifiable
achievement against our core objective.
However, what we did achieve was a
retention of the awareness of the existence of
the festival and that part of our town’s
history.
We were grateful to other organisations in the
town, notably the Barnet Museum, for
planning their own significant contributions in
marking the 550th anniversary of the battle. In
particular, we acknowledge the Museum’s
determination to mount their display of the
recreated banners displaying the coats of
arms of the noble houses involved in the
battle on the lampposts down our High Street.		 Formatted:Superscript
Additional information (optional)
You may choose to include further statements
Achievements against
objectives set		 Para 1.41 In this year, where no Festival would be
allowed under government restrictions, our
objectives centred on maintaining and
expanding community awareness of the Battle
of Barnet and its Festival, and devising
alternative means of raising funds
Performance of fundraising
activities against objectives
set		 Para 1.41 Trustees decided to combine the two
objectives by sourcing, buying and selling
items of merchandise. Initially these included:
t-shirts and hoodies with the names and dates
of the key battles in the Wars of the Roses on
the backs of the items, and commemorative
china mugs illustrated with key figures from
both Lancastrian and Yorkist factions. In this
initial period (the months covered were
largely concerned with sourcing, design and
purchase) where sales did not begin until
September, the end of year figures showed a
slight loss of £59. However, next year’s figures
will show a profit well in excess of £2000 –
and will also show this new trading activity as
a separately accounted income stream.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of theperiod		 Para 1.21 Thanks to the profit made at the end of the
2019 Festival, the accounts show a small profit
of £1108
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 In these early years of the charity, there are
very few outgoings or issues requiring ongoing
maintenance. Apart from the paper loss
mentioned above, all monies were held as a
preparation towards funding the next Festival.
Amount of reserves held Para 1.22 As above
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 While we are so dependent upon
philanthropic donations, the survival of the
charity must be a concern. However, we
believe we are demonstrating the importance
of the festival to the community and are
working to secure our financial base

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Currently the charity depends upon a few
local philanthropic organisations, plus the
occasional support of the Borough.
Increasingly the sale of relevant merchandise
will support this. We are also continuing to
review the pricing policy for entry to the
Festival – aiming to combine accessibility with
the realisation of enough funds to cover the
annual costs.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Trustees currently have no financial
investment policy in place, nor any plans to do
so.
A description of the principal
risks facing the charity		 Para 1.46 We believe that we have, this year, just faced
one of the major risks to the charity – that of
being unable to mount a large public event.
The risks are less financial in the short term,
as nearly all outgoings and income are related
to the Festival. Provided the decision not to
run is taken early enough (ie before any
significant expenditure has taken place) then
the risk is low. However, the Trustees did
write to our local MP to enquire whether, in
these highly unusual times, the government
would consider acting as an underwriter, in
the event of a new increase in covid infections
suddenly putting a halt to all mass gatherings.
The answer to this was in the negative, which
made discussions about whether or not to aim

for a Festival in 2021 a recurring item on most of the meeting agendas. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Charity Commission Scheme
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The only voting members are its charity
trustees
Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any
related parties		 Para 1.51 N/A
Other

Reference and Administrative details

Charityname Barnet Medieval Festival Committee
Other name the charityuses
Registered charitynumber 1183477
Charity’s principal address 56 Fitzjohn Avenue
Barnet
Herts
EN5 2HW
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Trustee name Dates acted if not for whole year
**N/A **

Names of the charity trustees who manage the charity

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address		 Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address		 Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
N/A
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

Barnet Medieval festival Committee Barnet Medieval festival Committee 1183477
Receipts andpayments accounts CC16a
For the period
from		 01-Apr-20 To 31-Mar-21
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
400
-
50
1,461
-
-
-
-
1,911
-
-
-
1,911
-
-
-
-
-
-
65
-
-
530
2,109
2,704
-
-
-
2,704
- 793
-
2,088
1,295		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
400
-
50
1,461
-
-
-
-
1,911
-
-
-
1,911
-
-
-
-
-
-
-
-
65
-
-
-
530
2,109
2,704
-
-
-
2,704
- 793		 Last year
to the nearest £
Trader deposits andpayments 400 6,005
Cash: Admission andprogrammes - 8,279
Donations 50 5,283
Merchandise Sales 1,461 -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 1,911 19,567
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
19,567
Licences - 889
Portaloos - 2,616
First Aid - 715
firewood - 708
public address system - 450
skip hire - 396
Insurance 603
radios 256
printing 65 960
volunteersupport - 119
security - 4,708
performers 5,150
traderdepositrefund 530 620
Merchandise 2,109
**Sub total ** 2,704 18,189
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
18,189
- 793 - - 793 1,378
- - - -
2,088 - 2,088 -
1,295 - 1,295 1,378

CCXX R1 accounts (SS)

17/12/2021

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Details
Balance at end of year
carry forward from last year
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
- 793
-
2,088
-
-
-
1,295
-
OK
OK
Unrestricted
Restricted
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
~~liability relates~~
Amount due
~~(optional)~~
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
~~(otional)~~
~~p~~
Date of
approval

CCXX R2 accounts (SS)

17/12/2021

2