2021-08-31-accounts - Friends Of South Dartmoor Association

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FRIENDS OF SOUTH DARTMOOR ASSOCIATION Registered Charity No. 1183395

Contents	Page
Highlights of the Year	2
Receipts and Payments Account	3
Statement of Assets & Liabilities	4
Additional commentary on expenditure	5
Trustees’ Annual Report	6

HIGHLIGHTS OF THE YEAR ENDED 31[st] AUGUST 2021

	2020-21
Income
Amount raised through fund-raising,	£8295.23
grant applications, donations, etc.
Expenditure
Teachers’ resources requests	£ 169.13
Beehive project	£1117.15
Ten tors	£3979.60
Garden supplies	£ 10.00
Picnic benches for playground	£2950.00
Gift to retiring Chair	£ 30.00
	£8255.88
Cash funds available at year end	£2888.35
(includes cash funds remaining from last
year-end)

COVID-19

As with all charities, the COVID-19 pandemic has had a profound negative effect on the fund-raising capacity of FOSDA. However, one of its principal projects, the Beehive, has kept running to support students who are experiencing food poverty. This was due primarily to successful grant applications for which we are greatly appreciative.

It is hoped that fund-raising activities can resume during the year 2021-2022, when a greater range of projects may then be supported. Once these activities resume, we aim to draw in a greater number of volunteers and seek broader support from our school community.

	Friends of South Dartmoor Association (FOSDA)	Friends of South Dartmoor Association (FOSDA)	Friends of South Dartmoor Association (FOSDA)	1183395	CC16a

	Receipts andpayments accounts
	For the period from	01.09.20	To	31.08.21


Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Parental donations	-	-	-	-	1,040
Donations from local companies	32	-	-	32	3,100
Fund-raisingactivities(10 Tors Trek)	3,980	-	-	3,980	2,038
Grants	3,797	-	-	3,797	4,500
Online fundraising (Easyfundraising)	487	-	-	487	252
Donation South Dartmoor Community College					550
		-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	8,295	-	-	8,295	11,480

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	8,295	-	-	8,295	11,480

A3 Payments
Beehive Project	1,118	-	-	1,118	293
Gardenproject	10	-	-	10	175
Ten Tors Equipment (funded by 10 Tors Trek)	3,980	-	-	3,980	4,000
Teachers' Resources Requests	169	-	-	169	4,952
Picnic benches forplayground	2,950	-	-	2,950	83
Flowers for retiringchair	30	-	-	30	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	8,256	-	-	8,256	9,503

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

*Totalpayments*	8,256	-	-	8,256	9,503

*Net of receipts/(payments)*	39	-	-	39	1,977
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	2,849	-	-	2,849	2,849
*Cash funds thisyear end*	2,888	-	-	2,888	2,849

Section B Statement of assets and liabilities at the end of the period

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	FOSDA account balance	2,888	-	-
		-	-	-
		-	-	-
	*Total cash funds*	2,888	-	-
	(agree balances w ith receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets	None	-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets	None		-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	None		-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities	None		-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Susanne Smith		02.11.2021
		Louise Ogley		02.11.2021

Additional commentary on expenditure

Beehive Project

This project started by Mr and Mrs Murray continues to provide breakfast for students who have been identified as coming from homes where there is insufficient food for them to get breakfast before leaving for school. Expenditure has been used to provide food and drink supplies for these students. It is anticipated that the project will eventually be at least part-funded by Pupil Premium funds.

Ten Tors Fund-raising Trek

A 10 Tors-style trek was held in May 2021 organised by one of the PE teachers and a former parent. This raised £3,979.60 which has been collected and allocated for 10 Tors equipment purchase for the school’s teams for the 2022 event.

Picnic benches for the playground

Various sources of grant money were successfully applied for in order to buy additional picnic benches for the playground. This was especially important as during the return to school postlockdowns, students had to remain outside during their break and lunchtimes. Due to the success of the grant applications, 10 weatherproof and maintenance free benches were bought.

Teachers’ Resources Requests

The only teachers’ request funded this year was for teaching resources for the Geography department (extra-large world maps and weather station equipment).

Trustees’ Annual Report for the period

From: 1[st] September 2020 Period start date To: 31[st] August 2021 Period end date

Charity name: Friends of South Dartmoor Association (FOSDA)

Charity registration number: 1183395

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in of South Dartmoor Community College in particular by: 1) Developing effective relationships between the staff, parents and others associated with the College 2) Engaging in activities or providing facilities or equipment which support the College and advance the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities have been fund-raising, providing volunteers for events taking place at schools (e.g. serving refreshments) and working parties to improve the physical environment of the school (e.g. gardening and tidying up of the grounds). Due to COVID-19, these activities have been severely restricted during the period of this return.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Association’s aims and objectives and in planning future activities. FOSDA is a group of parents and staff volunteers. This group raises money for the school to enhance the school experience for all students. FOSDA holds regular committee meeting where staff, parents and others associated with the school are always welcome to participate.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	FOSDA was initiated in December 2018. The organisation received its approval as a Charity from the Charities’ Commission on 14thMay 2019. During the period of this annual return £4316 was raised from grant applications, online fund-raising and a company donation which represented a significant achievement during the pandemic. Donations from local charities and fund- raising activities were severely affected by COVID. The 10 Tors-style trek raised a considerable sum which will be used to support students undertaking the 10 Tors challenge in 2022. The work of the Beehive project has continued to be supported by FOSDA. At all times we have sought to enhance the school experience for all of SDCC’s students; to provide a positive environment for learning; and to portray SDCC as a valued part of the Ashburton (and wider catchment area’s) community.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total receipts for this year were £8295; payments net of receipts: £8256; cash carried forward from last year: £2849; gave a final cash balance for this accounting period of: £2,888.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Association may in future set aside funds for special purposes or as reserves against future expenditure.
Amount of reserves held	Para 1.22	Nil
Reasons for holding zero reserves	Para 1.22	There is no need to hold reserves currently as no material expenses are expected without prior agreement of the committee.
Details of fund materially in deficit	Para 1.24	Not applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The present constitution of Friends of South Dartmoor Association was approved by the Charity Commission on 14thMay 2019.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The charity is constituted as a Charitable Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Committee shall comprise of a Chair, Vice-Chair, Treasurer, Secretary, Vice- Secretary, three members of the teaching staff employed at the School, and any parents who wish to attend committee meetings. The Committee shall be elected at the AGM and shall hold office until the next AGM. Nominations for election to the Committee may be made by one member and seconded by another.

Reference and Administrative details

Charity name	Friends of South Dartmoor Association (FOSDA)
Other name the charity uses	None
Registered charity number	1183395
Charity’s principal address	South Dartmoor Community College, Balland Lane, Ashburton Devon TQ13 7EW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Helen Lockett	Chair	14thMay 2019 – 20th October 2020
Susanne Smith	Secretary	14thMay2019 – ongoing
Louise Ogley	Treasurer	14thMay2019 – ongoing
Mary-Anne Course	Vice-Secretary	20thOctober 2020 - ongoing

– Corporate trustees names of the directors at the date the report was approved

Director name Not applicable

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Not applicable

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susanne Smith Position (e.g. Secretary, Secretary Chair, etc.) Date 1st November 2021