**FRIENDS OF SOUTH DARTMOOR ASSOCIATION Registered Charity No. 1183395** |






**Contents**
|**Page**| |---|---| |
Highlights of the Year|2| |
Receipts and Payments Account|3| |Statement of Assets & Liabilities|4| |
Additional commentary on expenditure|5| |
Trustees’ Annual Report











|6| ## **HIGHLIGHTS OF THE YEAR ENDED 31[st] AUGUST 2021** ||**2020-21**| |---|---| |**Income**|| |Amount raised through fund-raising,|**£8295.23**| |grant applications, donations, etc.|| |**Expenditure**|| |Teachers’ resources requests|£ 169.13| |Beehive project|£1117.15| |Ten tors|£3979.60| |Garden supplies|£ 10.00| |Picnic benches for playground|£2950.00| |Gift to retiring Chair|£ 30.00| ||**£8255.88**| |**Cash funds available at year end**|**£2888.35**| |(includes cash funds remaining from last|| |year-end)|| ## **COVID-19** As with all charities, the COVID-19 pandemic has had a profound negative effect on the fund-raising capacity of FOSDA. However, one of its principal projects, the Beehive, has kept running to support students who are experiencing food poverty. This was due primarily to successful grant applications for which we are greatly appreciative. It is hoped that fund-raising activities can resume during the year 2021-2022, when a greater range of projects may then be supported. Once these activities resume, we aim to draw in a greater number of volunteers and seek broader support from our school community. ||**Friends of South Dartmoor Association (FOSDA)**|**Friends of South Dartmoor Association (FOSDA)**|**Friends of South Dartmoor Association (FOSDA)**|**Friends of South Dartmoor Association (FOSDA)**|**Friends of South Dartmoor Association (FOSDA)**|**1183395**|**1183395**||**CC16a**|| |---|---|---|---|---|---|---|---|---|---|---| |||||||||||| ||**Receipts andpayments accounts**|||||||||| ||**For the period**
**from**||**01.09.20**||**To**||**31.08.21**|||| |||||||||||| |||||||||||| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Parental donations|**-**||**-**||**-**||**-**||**1,040**|| |Donations from local companies|**32**||**-**||**-**||**32**||**3,100**|| |Fund-raisingactivities(10 Tors Trek)|**3,980**||**-**||**-**||**3,980**||**2,038**|| |Grants|**3,797**||**-**||**-**||**3,797**||**4,500**|| |Online fundraising (Easyfundraising)|**487**||**-**||**-**||**487**||**252**|| |Donation South Dartmoor Community
College|||||||||**550**|| ||||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|**8,295**||**-**||**-**||**8,295**||**11,480**|| |||||||||||| |**A2 Asset and investment**
**sales, (see table).**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Total receipts_**|**8,295**||**-**||**-**||**8,295**||**11,480**|| |||||||||||| |**A3 Payments**||||||||||| |Beehive Project|**1,118**||**-**||**-**||**1,118**||**293**|| |Gardenproject|**10**||**-**||**-**||**10**||**175**|| |Ten Tors Equipment (funded by 10 Tors
Trek)|
**3,980**||**-**||**-**||**3,980**||**4,000**|| |Teachers' Resources Requests|**169**||**-**||**-**||**169**||**4,952**|| |Picnic benches forplayground|**2,950**||**-**||**-**||**2,950**||**83**|| |Flowers for retiringchair|**30**||**-**||**-**||**30**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_ **|**8,256**||**-**||**-**||**8,256**||**9,503**|| |||||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**|||| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Totalpayments_**|**8,256**||**-**||**-**||**8,256**||**9,503**|| |||||||||||| |**_Net of receipts/(payments)_**|**39**||**-**||**-**||**39**||**1,977**|| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds lastyear end**|**2,849**||**-**||**-**||**2,849**||**2,849**|| |**_Cash funds thisyear end_**|**2,888**||**-**||**-**||**2,888**||**2,849**|| |||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---|---|---|---|---|---|---|---|---| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|| ||||||**to nearest £**||**to nearest £**||**to nearest £**|| |**B1 Cash funds**|FOSDA account balance||||**2,888**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||**_Total cash funds_**||||**2,888**||**-**||**-**|| ||(agree balances w ith receipts and payments
account(s))||||OK||||OK|| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|| |**B2 Other monetary assets**|None||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|None||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|| |**B4 Assets retained for the**
**charity’s own use**|None||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|| |**B5 Liabilities**|None||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| |||||||||||| |Signed by one or two trustees on
behalf of all the trustees|Signature||||Print Name||||Date of
approval|| ||||||Susanne Smith||||02.11.2021|| ||||||Louise Ogley||||02.11.2021|| |||||||||||| ## **Additional commentary on expenditure** ## **Beehive Project** This project started by Mr and Mrs Murray continues to provide breakfast for students who have been identified as coming from homes where there is insufficient food for them to get breakfast before leaving for school. Expenditure has been used to provide food and drink supplies for these students. It is anticipated that the project will eventually be at least part-funded by Pupil Premium funds. ## **Ten Tors Fund-raising Trek** A 10 Tors-style trek was held in May 2021 organised by one of the PE teachers and a former parent. This raised £3,979.60 which has been collected and allocated for 10 Tors equipment purchase for the school’s teams for the 2022 event. ## **Picnic benches for the playground** Various sources of grant money were successfully applied for in order to buy additional picnic benches for the playground. This was especially important as during the return to school postlockdowns, students had to remain outside during their break and lunchtimes. Due to the success of the grant applications, 10 weatherproof and maintenance free benches were bought. ## **Teachers’ Resources Requests** The only teachers’ request funded this year was for teaching resources for the Geography department (extra-large world maps and weather station equipment). ## **Trustees’ Annual Report for the period** **From: 1[st] September 2020 Period start date To: 31[st] August 2021 Period end date** **Charity name: Friends of South Dartmoor Association (FOSDA)** ## **Charity registration number: 1183395** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in of
South Dartmoor Community College in
particular by:
1) Developing effective relationships
between the staff, parents and others
associated with the College
2) Engaging in activities or providing
facilities or equipment which support the
College and advance the education of the
pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities have been fund-raising,
providing volunteers for events taking place
at schools (e.g. serving refreshments) and
working parties to improve the physical
environment of the school (e.g. gardening
and tidying up of the grounds).
Due to COVID-19, these activities have been
severely restricted during the period of this
return.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have referred
to the guidance contained in the Charity
Commission’s general guidance on public
benefit when reviewing the Association’s
aims and objectives and in planning future
activities.
FOSDA is a group of parents and staff
volunteers. This group raises money for the
school to enhance the school experience for
all students.
FOSDA holds regular committee meeting
where staff, parents and others associated
with the school are always welcome to
participate.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|FOSDA was initiated in December 2018.
The organisation received its approval as a
Charity from the Charities’ Commission on
14thMay 2019.
During the period of this annual return
£4316 was raised from grant applications,
online fund-raising and a company
donation which represented a significant
achievement during the pandemic.
Donations from local charities and fund-
raising activities were severely affected by
COVID.
The 10 Tors-style trek raised a
considerable sum which will be used to
support students undertaking the 10 Tors
challenge in 2022.
The work of the Beehive project has
continued to be supported by FOSDA.
At all times we have sought to enhance the
school experience for all of SDCC’s
students; to provide a positive environment
for learning; and to portray SDCC as a
valued part of the Ashburton (and wider
catchment area’s) community.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts for this year were £8295;
payments net of receipts: £8256; cash carried
forward from last year: £2849; gave a final cash
balance for this accounting period of: £2,888.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Association may in future set aside funds
for special purposes or as reserves against
future expenditure.| |Amount of reserves held|Para 1.22|Nil| |Reasons for holding zero
reserves|Para 1.22|There is no need to hold reserves currently as
no material expenses are expected without prior
agreement of the committee.| |Details of fund materially in
deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The present constitution of Friends of
South Dartmoor Association was approved
by the Charity Commission on 14thMay
2019.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is constituted as a Charitable
Incorporated Organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee shall comprise of a Chair,
Vice-Chair, Treasurer, Secretary, Vice-
Secretary, three members of the teaching
staff employed at the School, and any
parents who wish to attend committee
meetings.
The Committee shall be elected at the
AGM and shall hold office until the next
AGM.
Nominations for election to the Committee
may be made by one member and
seconded by another.| ## **Reference and Administrative details** |Charity name|Friends of South Dartmoor Association (FOSDA)| |---|---| |Other name the charity uses|None| |Registered charity number|1183395| |Charity’s principal address|South Dartmoor Community College,
Balland Lane,
Ashburton
Devon
TQ13 7EW| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Lockett|Chair|14thMay 2019 – 20th
October 2020|| ||Susanne Smith|Secretary|14thMay2019 – ongoing|| ||Louise Ogley|Treasurer|14thMay2019 – ongoing|| ||Mary-Anne Course|Vice-Secretary|20thOctober 2020 -
ongoing|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susanne Smith **Position (e.g. Secretary,** Secretary **Chair, etc.) Date** 1st November 2021