2024-03-31-accounts

Trustees’ Annual Report for the period

From: Period start date 01/04/2023 To: Period end date 31/03/2024

Charity name: LNER Coach Association

Charity registration number: 1183387

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of the public in the art and technique of railway coach building including, but not limited to, those on the North Yorkshire Moors Railway
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	i) obtaining, restoring and operating a collection of London & North Eastern Railway (LNER) passenger and non- passenger carrying coaching stock and/or those of constituent companies of the LNER. ii) acting as a resource for railway preservation organisations to facilitate greater public access to, and increased public participation in, the education of the aforementioned railway vehicles.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are confident that the public benefits from its activities, because the public has the opportunity both to visit the Association’s restoration facilities, and to travel in the restored coaches and appreciate their heritage value

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The Association has a team of up to 40 volunteers who work regularly on the coaches, contributing an estimated 8,000 man hours annually.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year the death of Nick Stringer, Chairman and major benefactor was a huge blow to the association. This followed an accident at our premises which was investigated by the HSE. This investigation was completed following implementation of their recommendations. This event had a major effect on restoration progress and tight financial measures were implemented to ensure long term sustainability. . Also significant was that the North Yorkshire Moors Railway have been unable to run the teak set this year due to a backlog of mechanical repairs on the carriages that is their responsibility. This means that the carriages based on the NYMR have not been accessible to the general public. However, 2 carriages located at other outreach sites, namely the Yorkshire Dales Railway near Skipton and the Stainmore railway Company at Kirkby Stephen, (in Cumbria), have been in use with public access and extending the reach to other areas.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set

Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Association had income of some £284k and expenditure of £242k for the year, generating a surplus of £42k. The Trustees consider the position satisfactory.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees have determined that because of the Association’s long-term hire contract with the North Yorkshire Moors Railway, minimum cash reserves need to be no more than three months expenditure.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	• Donations from members • Legacies • Hire of carriages to third parties • Grants from NHLF and other grant- funding bodies
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/a
A description of the principal risks facing the charity	Para 1.46	• Loss of major benefactor. • North Yorkshire Moors Railway (NYMR) does not renew or reneges on current contract. • Loss of volunteers due to age, new interests and other reasons. • Cost of moving unrestored carriages if forced to vacate current premises. • Loss of contractors and relevant specialist skills.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominees for Trustee posts are invited from the membership or the Trustees may nominate a person for a role with specific skills. In each case subject to a proposer and seconder, each applicant will be subject to an election by the members.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	LNER COACH ASSOCIATION
Other name the charity uses	LNERCA
Registered charity number	1183387
Charity’s principal address	Unit 10, Beansheaf Industrial Park Tofts Lane Kirby Misperton Malton North Yorks YO17 6BG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Nick Stringer	Chairman	01.04.23 – 26.07.23
	MurrayBrown	ActingChairman	26.07.23 – 31.03.24
	David Cullingworth	Secretary
	Adrian Laming	Treasurer
	Peter Wilson	Membership Secretary
	Neil Cawthorne	H&S Officer
	Bill Monks
	Gordon Wells
	Paul Johnson
	Russ Whitwam
	Deborah Cross
	Shaun Saltmarsh

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declaratlons Th• tru•t•o9 declam thatthey hav• •pprov•d th• trustaerf rnport abovo. Slgn•d on b¥h•Nof the charity'• trust•e• Slgnalur•($) Full nmw(•l P(>¥lllon l•g S•cretsry, Chair, ètc)

Statement of Financial Activities for Year Ended 31.03.24 as Submitted to the Independent Examiner Recei tsandP ments Receipts Note Unrestricted funds £ Hire Income 47,420 13,740 114,977 4,024 67,233 Restricted funds £ Total for year £ 47,420 13,740 152,559 4,024 67,233 •• other Sale5 tA)nations Membership Fees other Inccffie Totsl Receipts 37,582 Payments Note Unrestrirted funds £ Carriage Costs- 6 78,964 Labjur Carriage Costs- 7 Materials Workshop Expenses Administration19 General Expenses Haulage Carriage storage and spares Training Total PaYn￿nts Restricted funds £ 29,108 Totsl for year £ 108.072 42,347 31,943 74,290 10,236 10,236 27.143 27.143 18.199 2,512 18.199 2,512 1,240 500 1,740 ststement of Funds Note io Total Funds brou8ht forward Totsl Income Totsl payments Adjustment for VAT returns Total Funds cartied lonvard Totsl for year£ 42,913 284,976 1242,1921 5,017 90.714 li io Notes to the Financial Statements Year Ended 31 March 2024 In aC£Ordan￿ with kn 133 ofthe Charities Act 2011, ac￿Unts are FyTrjU￿d on a cash basis. All arwurrt5 are denominated in Sterli￿. IndeFendent examination is set ijjt in Part 8 and Sths 145 and 152 of the 2011 Charities Act to alk)w Twstees of smaller charities to opt for ths simpler fomi of external scrutiry in place of an audrt, unreStr￿ted fuTrJs are available for use at the discretion of theTrusteesto fijrther tharivs gerEral objertives. Restricted fiJnds are those g￿En ty a dI￿or for a SpEaf￿ purp)se. tes to t￿se &counts a￿ not a requiremenL H(￿￿￿, a￿ induded in interests of tranSparer￿ arKd record to assist rnernbe￿ in unde￿tsnth"￿ the fInar￿la1 pX)si￿n of the Assc(iation.

1. Hire income Unrestricted funds £ Service set to NYMR 41,670 Polar Express Hire of 1706 Restricted funds £ Total for year £ 41,670 5.000 750 750
2. Other sales Unrestricted funds £ 9,240 Restrirted funds £ Total for year £ 9,240 Sales of parts and timber storage charges 4,5tx) 4,500
3. t)onations Unrestricted fund5 £ 114,977 Restricted funds £ Total for year £ 114,977 Unrestricted donah.ons From Stringer lega 189 3087 3857 18477 23896 2025 calendar PASMAtraining Cc￿r5e 28.fKJ8 100 6.993 318 100 363 28,608 100 6.993 318 loo 363 600 500 500
4. Other income Unrestricted funds £ 52,815 13,690 Restrirted funds £ Total lor year £ 52,815 13,690 600 128 Le acy receipts receipts Bank Interest Easyfvndraising and Amazon Smile 128
5. Labour Costs bycarriage Unrestricted funds £ 3,902 1,837 24,219 18,644 7,275 192 Restrirted funds £ 120 Total for year £ 4,022 1837 24,219 18,644 7,655 192 189 945 1706 3087 23896 23956 43632 56856 88339 Carriage Labour Costs- other Volunteer organisation 380 8,965 9,637 621 3,628 37,573 9.637 621 3,628

6. Material Costs by Carriage Unrestricted funds £ 40,467 775 1,105 Restrirted funds £ Totsl for year £ 40.467 32,718 1,105 Materials- other 3087 56856 31,943

7. Workshop Exponses Unrestricted funds £ Electricty, wood, 2,538 buildings insuran Heater maintenan Rates Waste removal Telephone & computer Fire alarm Office consumables Cleaning Tools and equipment Restricted funds £ Totsl for year £ 2,538 495 2,263 314 1,538 949 755 495 2,263 314 1.538 949 755 496 496

8. Administration Expenses Unrestricted funds £ 18,499 2,070 4,213 914 667 251 225 202 102 Restricted funds £ Total for year £ 18,499 2.070 4,213 914 67 251 225 202 102 Employee costs Admin Staff Insurance Newsletter Marken'ng Website Independent examiner fee Postage other exper6es 10.Breakdown of fvnds Unrestricted £ Restricted £ Total for year £ Previous Year £ 60 692 5,294 9,976 78,550 30,C((I 1.205 2,245 560 Old Current Account Current Account Dew)sit account Membership Acc Cash 5,294 83,595 1,205 560 5.045 913
9. VAT reconciliation VAT is accounted for ￿ a cash basis, and returns are made quartety. HMRC setdes the returrts in the following quarter. ￿refore, there is a time lag that requires reconaliation to er￿Ure cash can be reC[￿aled. Period 03123 repayment received in April 2023 Period 03124 repayment received in April 2024 Prior year VATadjustment ustment £11,809 (£6,429) {3631 12 Summary of restricted funds Balance B/Forward £ 2.570 25.lJCO 927 630 17 Receipts £ l(Kl 6,993 318 l(Ki 363 28,608 Expenditure £ 120 31.993 Balance C/F £ 2.550 189 3087 3857 18477 23896 56856 Calendar PASMA Tiaining 1.245 730 28,608 5(M) 5iJ)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees On accounts for the year ended Set out on pages Responsibilities and basis of report	LNER Coach Association	LNER Coach Association	LNER Coach Association
	31 July 2024 Charity no (if any) 1183387
	Two to Fifteen
	I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of The Chartered Association of Certified Accountants.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any):	Date:	5 September
	Ian Philpott
	FCCA

Address: Axiom Accounting 39 Limited

1

3 Sceptre House

Hornbeam Square, Harrogate, HG2 8PB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Signature Certificate

Reference number: 5W8TY-KLDRN-7CWXI-PEYZL

Signer

Timestamp

Signature

Ian Philpott

Email: [e-mail]

Sent: Signed:

05 Sep 2024 13:35:05 UTC 05 Sep 2024 13:35:06 UTC

IP address: 51.198.25.150 Location: York, United Kingdom

Document completed by all parties on: 05 Sep 2024 13:35:06 UTC

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