## **Trustees’ Annual Report for the period** **From: Period start date 01/04/2023 To: Period end date 31/03/2024** ## **Charity name: LNER Coach Association** ## **Charity registration number: 1183387** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the public in
the art and technique of railway coach
building including, but not limited to, those
on the North Yorkshire Moors Railway| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|i) obtaining, restoring and operating a
collection of London & North Eastern
Railway (LNER) passenger and non-
passenger carrying coaching stock and/or
those of constituent companies of the
LNER.
ii) acting as a resource for railway
preservation organisations to facilitate
greater public access to, and increased
public participation in, the education of the
aforementioned railway vehicles.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are confident that the public
benefits from its activities, because the
public has the opportunity both to visit the
Association’s restoration facilities, and to
travel in the restored coaches and
appreciate their heritage value| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The Association has a team of up to 40
volunteers who work regularly on the
coaches, contributing an estimated 8,000
man hours annually.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year the death of Nick Stringer,
Chairman and major benefactor was a
huge blow to the association. This followed
an accident at our premises which was
investigated by the HSE. This investigation
was completed following implementation of
their recommendations.
This event had a major effect on restoration
progress and tight financial measures were
implemented to ensure long term
sustainability.
.
Also significant was that the North
Yorkshire Moors Railway have been unable
to run the teak set this year due to a
backlog of mechanical repairs on the
carriages that is their responsibility. This
means that the carriages based on the
NYMR have not been accessible to the
general public.
However, 2 carriages located at other
outreach sites, namely the Yorkshire Dales
Railway near Skipton and the Stainmore
railway Company at Kirkby Stephen, (in
Cumbria), have been in use with public
access and extending the reach to other
areas.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Association had income of some
£284k and expenditure of £242k for the
year, generating a surplus of £42k. The
Trustees consider the position satisfactory.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees have determined that
because of the Association’s long-term hire
contract with the North Yorkshire Moors
Railway, minimum cash reserves need to
be no more than three months expenditure.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|•
Donations from members
•
Legacies
•
Hire of carriages to third parties
•
Grants from NHLF and other grant-
funding bodies| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/a**| |A description of the principal
risks facing the charity|Para 1.46|•
Loss of major benefactor.
•
North Yorkshire Moors Railway
(NYMR) does not renew or reneges
on current contract.
•
Loss of volunteers due to age, new
interests and other reasons.
•
Cost of moving unrestored carriages
if forced to vacate current premises.
•
Loss of contractors and relevant
specialist skills.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominees for Trustee posts are invited
from the membership or the Trustees may
nominate a person for a role with specific
skills. In each case subject to a proposer
and seconder, each applicant will be
subject to an election by the members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|LNER COACH ASSOCIATION| |---|---| |Other name the charity uses|LNERCA| |Registered charity number|1183387| |Charity’s principal address|Unit 10, Beansheaf Industrial Park
Tofts Lane
Kirby Misperton
Malton
North Yorks
YO17 6BG| ||| ## **Names of the charity trustees who manage the charity** |1
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3
4
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nick Stringer|Chairman|01.04.23 – 26.07.23|| ||MurrayBrown|ActingChairman|26.07.23 – 31.03.24|| ||David Cullingworth|Secretary||| ||Adrian Laming|Treasurer||| ||Peter Wilson|Membership
Secretary||| ||Neil Cawthorne|H&S Officer||| ||Bill Monks|||| ||Gordon Wells|||| ||Paul Johnson|||| ||Russ Whitwam|||| ||Deborah Cross|||| ||Shaun Saltmarsh|||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlons Th• tru•t•o9 declam thatthey hav• •pprov•d th• trustaerf rnport abovo. Slgn•d on b¥h•Nof the charity'• trust•e• Slgnalur•($) Full nmw(•l P(>¥lllon l•g S•cretsry, Chair, ètc) Statement of Financial Activities for Year Ended 31.03.24 as Submitted to the Independent Examiner Recei tsandP ments Receipts Note Unrestricted funds £ Hire Income 47,420 13,740 114,977 4,024 67,233 Restricted funds £ Total for year £ 47,420 13,740 152,559 4,024 67,233 •• other Sale5 tA)nations Membership Fees other Inccffie Totsl Receipts 37,582 Payments Note Unrestrirted funds £ Carriage Costs- 6 78,964 Labjur Carriage Costs- 7 Materials Workshop Expenses Administration19 General Expenses Haulage Carriage storage and spares Training Total PaYn￿nts Restricted funds £ 29,108 Totsl for year £ 108.072 42,347 31,943 74,290 10,236 10,236 27.143 27.143 18.199 2,512 18.199 2,512 1,240 500 1,740 ststement of Funds Note io Total Funds brou8ht forward Totsl Income Totsl payments Adjustment for VAT returns Total Funds cartied lonvard Totsl for year£ 42,913 284,976 1242,1921 5,017 90.714 li io Notes to the Financial Statements Year Ended 31 March 2024 In aC£Ordan￿ with kn 133 ofthe Charities Act 2011, ac￿Unts are FyTrjU￿d on a cash basis. All arwurrt5 are denominated in Sterli￿. IndeFendent examination is set ijjt in Part 8 and Sths 145 and 152 of the 2011 Charities Act to alk)w Twstees of smaller charities to opt for ths simpler fomi of external scrutiry in place of an audrt, unreStr￿ted fuTrJs are available for use at the discretion of theTrusteesto fijrther tharivs gerEral objertives. Restricted fiJnds are those g￿En ty a dI￿or for a SpEaf￿ purp)se. tes to t￿se &counts a￿ not a requiremenL H(￿￿￿, a￿ induded in interests of tranSparer￿ arKd record to assist rnernbe￿ in unde￿tsnth"￿ the fInar￿la1 pX)si￿n of the Assc(iation. 2. Hire income Unrestricted funds £ Service set to NYMR 41,670 Polar Express Hire of 1706 Restricted funds £ Total for year £ 41,670 5.000 750 750 3. Other sales Unrestricted funds £ 9,240 Restrirted funds £ Total for year £ 9,240 Sales of parts and timber storage charges 4,5tx) 4,500 4. t)onations Unrestricted fund5 £ 114,977 Restricted funds £ Total for year £ 114,977 Unrestricted donah.ons From Stringer lega 189 3087 3857 18477 23896 2025 calendar PASMAtraining Cc￿r5e 28.fKJ8 100 6.993 318 100 363 28,608 100 6.993 318 loo 363 600 500 500 5. Other income Unrestricted funds £ 52,815 13,690 Restrirted funds £ Total lor year £ 52,815 13,690 600 128 Le acy receipts receipts Bank Interest Easyfvndraising and Amazon Smile 128 6. Labour Costs bycarriage Unrestricted funds £ 3,902 1,837 24,219 18,644 7,275 192 Restrirted funds £ 120 Total for year £ 4,022 1837 24,219 18,644 7,655 192 189 945 1706 3087 23896 23956 43632 56856 88339 Carriage Labour Costs- other Volunteer organisation 380 8,965 9,637 621 3,628 37,573 9.637 621 3,628 7. Material Costs by Carriage Unrestricted funds £ 40,467 775 1,105 Restrirted funds £ Totsl for year £ 40.467 32,718 1,105 Materials- other 3087 56856 31,943 8. Workshop Exponses Unrestricted funds £ Electricty, wood, 2,538 buildings insuran Heater maintenan Rates Waste removal Telephone & computer Fire alarm Office consumables Cleaning Tools and equipment Restricted funds £ Totsl for year £ 2,538 495 2,263 314 1,538 949 755 495 2,263 314 1.538 949 755 496 496 9. Administration Expenses Unrestricted funds £ 18,499 2,070 4,213 914 667 251 225 202 102 Restricted funds £ Total for year £ 18,499 2.070 4,213 914 67 251 225 202 102 Employee costs Admin Staff Insurance Newsletter Marken'ng Website Independent examiner fee Postage other exper6es 10.Breakdown of fvnds Unrestricted £ Restricted £ Total for year £ Previous Year £ 60 692 5,294 9,976 78,550 30,C((I 1.205 2,245 560 Old Current Account Current Account Dew)sit account Membership Acc Cash 5,294 83,595 1,205 560 5.045 913 11. VAT reconciliation VAT is accounted for ￿ a cash basis, and returns are made quartety. HMRC setdes the returrts in the following quarter. ￿refore, there is a time lag that requires reconaliation to er￿Ure cash can be reC[￿aled. Period 03123 repayment received in April 2023 Period 03124 repayment received in April 2024 Prior year VATadjustment ustment £11,809 (£6,429) {3631 12 Summary of restricted funds Balance B/Forward £ 2.570 25.lJCO 927 630 17 Receipts £ l(Kl 6,993 318 l(Ki 363 28,608 Expenditure £ 120 31.993 Balance C/F £ 2.550 189 3087 3857 18477 23896 56856 Calendar PASMA Tiaining 1.245 730 28,608 5(M) 5iJ) **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|**LNER Coach Association**|**LNER Coach Association**|**LNER Coach Association**| |---|---|---|---| ||||| ||||| ||**31 July 2024**
**Charity no**
**(if any)**
**1183387**||| ||||| ||**Two to Fifteen**||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 July 2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.||| **Independent** The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of The Chartered Association of Certified Accountants. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|**Date:**|5 September| |---|---|---| |||| ||Ian Philpott|| |||| ||FCCA|| **Address:** Axiom Accounting 39 Limited 1 3 Sceptre House Hornbeam Square, Harrogate, HG2 8PB ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 ## **Signature Certificate** Reference number: 5W8TY-KLDRN-7CWXI-PEYZL **Signer** **Timestamp** ## **Signature** ## **Ian Philpott** Email: ian@axiomaccounting.co.uk Sent: Signed: 05 Sep 2024 13:35:05 UTC 05 Sep 2024 13:35:06 UTC IP address: 51.198.25.150 Location: York, United Kingdom Document completed by all parties on: 05 Sep 2024 13:35:06 UTC Page 1 of 1 ## **Signed with PandaDoc** PandaDoc is a document workflow and certified eSignature solution trusted by 50,000+ companies worldwide.