The Langton Green Willage Hall Charitable Incorporated Organisation ICIO}, registered with the Charities Commission No. 1183 160 THE LANGTON GREEN VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION REPORT AND ACCOUNTS th Year ending 30 June 2024.
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 CONTENTS. Page 2 Trustees Report Introduction. Pages 3&4 Chairman's Report. Page 5 Independent Examiner's Report. Page 6 Income for the year. Page 7 Expenditure for the year. Page 8 Consolidated Accounts for the year. Page 9 Tangible Fixed Assets for the year. Page 10 Approved and signed on behalf of the Trustees. Name and address of Charity.. The Langton Green Village Hall CIO, Lan8ton Green Village Hall, Winston Scott Avenue, Langton Green, Kent TN3 OJJ Charitable Incorporated Organisation Number.. 1183160.
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 TRUSTEES REPORT FOR THE YEAR ENDED 30- JUNE 2024 HISTORY AND OBJEcrs The Charity was first established by a deed dated 23, April 1892 as arnended by a Scheme from the Charities Commission dated 8th September 2000. On I, November 2019 the Trust's assets merged into The Langton Green Village Hall Charitable Incorporated Organisation. th The CIO was first registered by the Charity Commission on 29 April 2019. In summary, the Charity's objectives are the provision and maintenance of a Village Hall for Use by the inhabitants of the area without distinction of age, sex. political, religious, race or other opinions and including use for.. al Meetings, lectures and classes and bl Other form5 of recreation and leisure time occupation. TRusfEES AND GOVERNANCE The Charity Trustees manage the affairs of the CIO and for that purpose exercise 311 the powers of the CIO. The Charity is administered by a Committee of Management (the Trustees) which must comprise a minimum of three trustees and a maximum of eleven. Subject to this. the charity trustees may comprise.. al Up to 8 elected trustees who are appointed at an Annual General Meeting, bl Up to 3 appointed trustees who are appointed by the following local organisations.. All Saints. Church Langton Green IPCCI Langton Green Village Society ILGVSI Speldhurst Parish Council ISPCI cl Up to 3 individua15 Co-opted by the charity trustees The Trustees have no beneficial interest in the CIO and are not remunerated. The Trustees in Situ during the year in question were as follows.. Elected Members Appointed Members Roger Mallett Colin Murray Roger Cartwright Margaret Pearson Stuart Smith, Chairman ILGVSI Vacancy IPCCI Malcolm Greenslade, Treasurer ISPCI Margaret stepped down in July 2023 after nine years as a Trustee.
The Langton Green Village Hall Charitable Incorporated Organisation ICIO}, registered with the Charities Commission No. 1183160 CHAIRMAN'S REPORT 2023124 On behalf of the Trustees of The Langton Green Village Hall Charitable Incorporat¢d Organisation, I am pleased to report ther good annual peiforniance for our 2023-24 financial year. Our gross total revenue rose by some 130/0 overall which follo on from the prior year which had seen the charity make a new record in total income. We are therefore happy that 2023-24 continued where 2022-23 left off. Our 'regular' clients have proven to be most loyal. When we include the gross revenue from Litt]e Birches nursery as well. our total incomc from our pritnary Llient segment was just over £55.000, a modesl increase compared to the prior financial year. The Trustees wish to express their gratitude to all of our regular clients, some of whom hav¢ b¢¢n associated with the Village Hall for well over three decades. for their continued support in hosting their activities with us and thus supporting the local communily. Our 'casual' bookings. those which generally take plaLe at the weekend, also showed a small increase over lasi year although we are still a little off the high recorded in the 2021-22 financial year. You will sce all of these figures in our Accounts detailed in the following pages of the Annual Report. Taking everyihing inlo accounl, our total income for the year came to just over £83,000, although this ligure does include a small giant that we received in April {s¢e below). Against this, our expenditure on our general items was sxgnificantly higher than the prior year, but this was heavily skewed by the fact that our eiiergy supplier, EDf Fnergy, failed to properly transfer OUT gas account in 2022 from our previous supplier and as such we had an additional £7.200 to pay which should really have been paid in the prior year. This therefore gives a rather inflated total utility figur¢ for thc 12 months. After our gas and electric outlay, our second bigg¢st ¢xpenditure variablc is for thc hall cleaning. ThEU]kfully this has shown oilly a minor incrcase compared to last year. Over the course of 2023-24, the Charity again 8pent quite a sizeable amount of money on both general wear and tear required items and also on some larger, one-off type necessary improvements. To give some examples- As seems Lustomary nowadays, we had to buy several new trestle tables to replace those whose legs seemed to have just given up - a very clear example of 'wear and tear!, Another example was the replacement of a smaIl motor which power¢d onc of the opening windows in the main hall. I'hese windows are over eighi metres higih. up near the ceiling, but are operated by button5 on the wall below. Two bigger ticket items were the new MicTofill pressure valve which helps regulate the water before it enters our gas boiler and which packed up suddenly on us. and secondly and in conjunction with the nursery, we organised and had laid a new rubberised patio surface for outside the Ellis Room to improve this area for the young children attending each week. The cost for this, however, was partly shar¢d with Lillle Birches along with a grant of £1,500 from the Parish Council.
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 As I always mention. th¢ Trustees remain committed to keeping the Hall in excellent WOTking order. ensuring we remain the local community's first choice for a convenient and modern room hire venue. Our client feedback suggests we arc doing well in tl]is regard. Following on from this, w¢ are still aiming to improve our main Ladies and Gents toilet facilities but getting grants to help fund the work proved near on imwssible. Th¢ Parish Council have kindly agreed a grant of £10,000 towards the costs but we were still some way from achieving our target. This meant we decided to split the work up. with some health and saf¢ty MedIa1 work being done in May this year and hopefully followed later on by new tops, sinks, toilets and cubicles, perhaps in 2025-26. However. there is beller news on our second major project of installing solar panels and the necessary storage batteries. The trustees decided that this was more important (as such to help 'tUre Proof the building) and should therefore be completed before the main washrooms projcct. I can now share with you thal thls will in fact be completcd in the next month. More on this in next year's reportl The Trustees would also like to thank our supporters of the l 00 Club for their continued loyalty to the scheme. It is the aim of the Trustees to widen our membership numbers for the 'Club' which will help bring in some extra revenue for the Charity and allow larger prizes to be awarded. Our Finance Committee, nornially comprising three Trustees and our Hall Manager, meets twice a year and is responsible for setting the Budget for the new fiscal year and also recommending any changes to our tariff rates, larbTr¢ purchas¢s and reviews our savings accounts and provision for Reserves. 'fhese meetings nonnally take place in January & July. A word now on our team behind the scenes. The Trustees acknowledge and thank Adrian Moss, our Hall Manager (and accountanl) and Mrs Maxine Sheppard, our Bookings and 100 Club Manager. for continuing to be our solid support duo who deal with all the first line ot" public enquiries, client queri¢s and r¢quests and any other problems that may arise from time to tirnc at thc Ilall. Boih hav¢ been with us for a number of years now and are paid contractors for the hours they put in for the work they do for the Charity. Thank you very much Adrian and Maxine. rinally, may l thank my fellow TThteeS for the help and guidance they give and the hours of volunteering they do for the Charity, especially at weekends when we operate our duty rota to open and then later lock up the Village Ilall for our casual bookings. It is mu¢h appr¢¢iated. We all also thank Margaret Pearson. a trustee for nine years, who stepped dnwn last year and who covered the 'corporate secretary, r()le for us and produced our monthly meeting minutes. Stuart Smith Chair of the Trustees November 2024.
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charitie5 Commission No. 1183160 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LANGTON GREEN VILLAGE HALL CIO. I report to the trustees on my examination of the accounts of the Langton Green village Hall Charitable Incorporated Organisation (the Trust) for the year ended 30 June 2024 Responsibilities and basis of reFQrt As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACVI. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in Connection with the examination 8ivin8 me cause to believe that in any material respect.. l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signed Name Relevant professional qualification or membershlp of professional bodies lif anvl.. Address Date
The LarFgton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 Income for the Year endl 30 June 2024 2023/24 £55,124.32 £16,133.24 £i(K). 2022/23 £51,103.78 £15,373.82 EIOO. Regular bookings Casual bookings SPC Underlease 100 Club receipts Isantanderl excluding prizes Interest IC&C 120 Day Notice account I Interest IDama8e Deposit account) Interest Monmouthshire BIS account £3,8CM).C £1,172.20 £0. £1,217.22 £3,840.00 £993.18 £0.00 £262.07 Damage Deposit paid to Santander Account Income from surplus deposit funds IThrivel £1.00 £91.50 £0.00 £257.88 Sub Total £77 738.48 £71930.73 Grant from South E35t Water Grant from SPC for Patio resurfacing "£0. £1,5CMJ. £500.CXI Sub Total £500. Contribution from Short Mat Bowls Club for insurance From Speldhurst Parish Council for electricity From Little Birches for Telephone Rental Broken window Contribution from Little Birches for Patio resurfacing Overpayment Contribution fromLPS £o.(JJ £1,206.81 £780.50 £o.co £1,515. £216.75 £50.1)J £3 769.06 £66.46 £907.85 £655.90 £80.tX) £0.00 £0.30 SubTotal £1710.51 Temporary Income (Damage Deposit A/CI £740.45 £740.45 -£73.88 Sub Total -£73.88 Total Income £83,747.99 £74,067.36
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 enditure from Annual runni Costs for the Year endin 30June 2024 2023n4 2022/23 £13,846.67 £13,430.16 £1,251.02 £1,321.98 £9,974.70 £9,778.20 £I.IXK).CO EI,000.(X) £889.00 £1,431.CNJ £24.523.37 £6,659.98 £1,940.31 EI,706.74 £1,525.38 £1,327.68 £1,773.47 £1,702.37 £1,179.03 £1,209.50 £193.80 £190.20 £180.C() £20.CL) £6.249.22 £658.49 £258.16 £88.65 £35.94 £216.0) £216.IXI £456.62 £216.16 £557.94 £0.00 £1,931.75 £1,765.25 £50.LX) £0.00 £0.00 £289.04 £216.75 £184.50 £3,550.57 £1,350.CK) £74 354.44 £48 498.00 Contract Cleaner Cleaning Consumables Hall Manager, Bookings Manager and Bookkeeper Lease to Speldhurst Parlsh Council Water Rates Elertricity & Gas Telecomms (Broadband, Hall Mobile and incl Nursery) Waste bin collectlon Insurance FireAlarm/Security PRSIPPI licence5 Premises licence Lottery licence IIOD Clubl Maintenance Ifrorn Annual Ineomel Contents, Fixtures and Fittings (from Annual Income) Printing, Postage and Stationery Flowers, Gifts and Refreshments Advertising ILan8ton Lifel Web (Online bookin8 System, website, Zoom Ilcencel Cancellations and Refunds of 8ookln85 100 Club Priie winings paid from Hall Management alc Damage Deposit refunds paid from Hall Management alc Key Deposlt repaid Minutes Secretary Refund loverpaymentl Retumed chequ8 from bank Purchase of Patio Tiles Labour Patio Tiles Sub Total £180.00 £20.00 £5,6CK).97 £486.26 £209.31 £10.00 £0.00 £0.30 Ex enditure from ReseNes for the Year endin 30June 2024 Contents, Fixtures and Fittings ITables, Toilets Refurb) Replacement Intruder Alarm Mains Circuit Testing Replacement Fire Alarm Replacement Chiller Cabinet Replacement CCTV Cameras Sub Total £2,038.92 £0.00 £0.00 £1,980.00 £0.00 El,652.40 £0.00 £1,687.20 £0.00 £595.00 £324.00 £2 362.92 £174.00 £6 088.60 Total EX enditure for the Yearendi 30June 2024 £76 717.36 £54 586.60
The Langton Green Village Hall Charitable Incorporated Organisation ICIO), registered with the Charities Commission No. 1183160 Consolidated AtCjnts for Year endlng 30June 2024 Represented by 2023124 2022123 Difference Santander Hall Management Account Santander Client Damage Deposit alc £34,895.90 £4.397.48 £32,400.14 £3,657.03 £2,495.76 £740.45 Cambridge and Counties Bank Account £30.376.50 £51,71)J.67 £45,804.30 £15,427.80 £32,478.45 £19,222.22 Monmo¢Jth 8uildin8 Society Totsl £121,370.55 £114,339.92 Difference Year to Year £7,030.63 £7,030.63 Reconcilliation Income Sheet Expenditure Sheet Income mlnus Expendltu £83,747.99 £76,717.36 £7,030.63 Reserves. In accordance with the Village Hall Policies and Procedure5 Manual, the Trustees put aside a minimum of IO% of annual running costs as reserves. These reserve5 will be used for the replacement of worn out fixed assets on the basis of depreciation over 10 years and to meet the costs of major maintenance, for example, redecoration and refurbishment. Such expenses will be Met from reserves to avoid large changes in operating costs, smooth cash- flow and ensure funds are in place to pay for maintenance when required. Unrestricted Reserves. Taking into account Charity Commission guidelines that require between 3 to 6 months of running costs be available for immediate access
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI. registered with the Charities Commission No. 1183160 Tangible Fixed Assets Period ending 30 June 2024 Buildirgs Cost Prior period Additions Reversal of prior accrual Disposals Total Depreciation Istraight line 25 years, no residual value) As at close of prior period Charge for year Itotal building costs divided by 251 Cumulative total (close of prior year plus this yearl Net Book Value Prior period Close thi5 perlod (Tot31 minus depreciation) Bulldlngs Net Book Value 2023124 2022123 £1,147,Cto.88 £1,147,1100.88 £5.082.07 £6,600.00 £o.co £0.00 £1,152,082.95 £1,153,600.88 -£597,614.Ckl -£597,614.04 -£46,144.04 -£46.144.04 -£643,758.08 -£643,7S8.08 £549,386.84 £508,324.87 £508,324.87 £549,386.84 £509.842.80 £509,842.80 Furniture & Fittir8s IF&FI 2023124 2022123 Prior period Additions (items <£1,000) Total Depreclatlon Istraight line 10 years, no residual value) 2013114 additions @ io% 2014115 additions @ io% 2015116 additions @io% 2016117 additions @ io% 2017/18 additions @ io% 2018119 additions @ io% 2019120 addition5 @10% 2020/21 additions @ io% 2021122 additions @io% 2022/23 additions @io% 2023124 additions @io% Total £41,173.81 £1,291.41 £42,465.22 £41,063.73 £4,666.79 £45,730.52 £434.56 £125.03 £484.08 £434.56 £125.03 £484.08 £0.00 £108.16 £517.64 £o.co £108.16 £517.64 £273.50 £2.118.08 £28.99 £466.67 £129.14 £4,685.85 £37,779.37 £273.50 £2,118.08 £28.99 £466.67 £4,SS6.71 £41,173.81 Fumlture and Flttlngs Net Book Value Total Tangible Fixed Assets (Buildings plus F&F) £546,104.24 £551,016.61
The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 Accounts for the period l July 2023 to 30 June 2024. Approved by the Trustees on 12 September 2024 and signed on their behalf by: Stuart Smlth Malco5 ree lade io