The Langton Green Willage Hall Charitable Incorporated Organisation ICIO},
registered with the Charities Commission No. 1183 160
THE LANGTON GREEN VILLAGE HALL
CHARITABLE INCORPORATED ORGANISATION
REPORT AND ACCOUNTS
th
Year ending 30 June 2024.

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
CONTENTS.
Page 2
Trustees Report Introduction.
Pages 3&4
Chairman's Report.
Page 5
Independent Examiner's Report.
Page 6
Income for the year.
Page 7
Expenditure for the year.
Page 8
Consolidated Accounts for the year.
Page 9
Tangible Fixed Assets for the year.
Page 10
Approved and signed on behalf of the Trustees.
Name and address of Charity..
The Langton Green Village Hall CIO,
Lan8ton Green Village Hall,
Winston Scott Avenue,
Langton Green,
Kent TN3 OJJ
Charitable Incorporated Organisation Number.. 1183160.

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
TRUSTEES REPORT FOR THE YEAR ENDED 30- JUNE 2024
HISTORY AND OBJEcrs
The Charity was first established by a deed dated 23, April 1892 as arnended by a Scheme
from the Charities Commission dated 8th September 2000. On I, November 2019 the Trust's
assets merged into The Langton Green Village Hall Charitable Incorporated Organisation.
th
The CIO was first registered by the Charity Commission on 29 April 2019.
In summary, the Charity's objectives are the provision and maintenance of a Village Hall for
Use by the inhabitants of the area without distinction of age, sex. political, religious, race or
other opinions and including use for..
al Meetings, lectures and classes and
bl Other form5 of recreation and leisure time occupation.
TRusfEES AND GOVERNANCE
The Charity Trustees manage the affairs of the CIO and for that purpose exercise 311 the
powers of the CIO.
The Charity is administered by a Committee of Management (the Trustees) which must
comprise a minimum of three trustees and a maximum of eleven. Subject to this. the charity
trustees may comprise..
al Up to 8 elected trustees who are appointed at an Annual General Meeting,
bl Up to 3 appointed trustees who are appointed by the following local organisations..
All Saints. Church Langton Green IPCCI
Langton Green Village Society ILGVSI
Speldhurst Parish Council ISPCI
cl Up to 3 individua15 Co-opted by the charity trustees
The Trustees have no beneficial interest in the CIO and are not remunerated. The Trustees in
Situ during the year in question were as follows..
Elected Members
Appointed Members
Roger Mallett
Colin Murray
Roger Cartwright
Margaret Pearson
Stuart Smith, Chairman ILGVSI
Vacancy IPCCI
Malcolm Greenslade, Treasurer ISPCI
Margaret stepped down in July 2023 after nine years as a Trustee.

The Langton Green Village Hall Charitable Incorporated Organisation ICIO},
registered with the Charities Commission No. 1183160
CHAIRMAN'S REPORT 2023124
On behalf of the Trustees of The Langton Green Village Hall Charitable Incorporat¢d
Organisation, I am pleased to report ￿￿ther good annual peiforniance for our 2023-24
financial year. Our gross total revenue rose by some 130/0 overall which follo￿ on from the
prior year which had seen the charity make a new record in total income. We are therefore
happy that 2023-24 continued where 2022-23 left off.
Our 'regular' clients have proven to be most loyal. When we include the gross revenue from
Litt]e Birches nursery as well. our total incomc from our pritnary Llient segment was just over
£55.000, a modesl increase compared to the prior financial year. The Trustees wish to express
their gratitude to all of our regular clients, some of whom hav¢ b¢¢n associated with the
Village Hall for well over three decades. for their continued support in hosting their activities
with us and thus supporting the local communily. Our 'casual' bookings. those which
generally take plaLe at the weekend, also showed a small increase over lasi year although we
are still a little off the high recorded in the 2021-22 financial year. You will sce all of these
figures in our Accounts detailed in the following pages of the Annual Report.
Taking everyihing inlo accounl, our total income for the year came to just over £83,000,
although this ligure does include a small giant that we received in April {s¢e below). Against
this, our expenditure on our general items was sxgnificantly higher than the prior year, but
this was heavily skewed by the fact that our eiiergy supplier, EDf Fnergy, failed to properly
transfer OUT gas account in 2022 from our previous supplier and as such we had an additional
£7.200 to pay which should really have been paid in the prior year. This therefore gives a
rather inflated total utility figur¢ for thc 12 months. After our gas and electric outlay, our
second bigg¢st ¢xpenditure variablc is for thc hall cleaning. ThEU]kfully this has shown oilly a
minor incrcase compared to last year.
Over the course of 2023-24, the Charity again 8pent quite a sizeable amount of money on
both general wear and tear required items and also on some larger, one-off type necessary
improvements.
To give some examples- As seems Lustomary nowadays, we had to buy several new trestle
tables to replace those whose legs seemed to have just given up - a very clear example of
'wear and tear!, Another example was the replacement of a smaIl motor which power¢d onc
of the opening windows in the main hall. I'hese windows are over eighi metres higih. up near
the ceiling, but are operated by button5 on the wall below. Two bigger ticket items were the
new MicTofill pressure valve which helps regulate the water before it enters our gas boiler
and which packed up suddenly on us. and secondly and in conjunction with the nursery, we
organised and had laid a new rubberised patio surface for outside the Ellis Room to improve
this area for the young children attending each week. The cost for this, however, was partly
shar¢d with Lillle Birches along with a grant of £1,500 from the Parish Council.

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
As I always mention. th¢ Trustees remain committed to keeping the Hall in excellent WOTking
order. ensuring we remain the local community's first choice for a convenient and modern
room hire venue. Our client feedback suggests we arc doing well in tl]is regard.
Following on from this, w¢ are still aiming to improve our main Ladies and Gents toilet
facilities but getting grants to help fund the work proved near on imwssible. Th¢ Parish
Council have kindly agreed a grant of £10,000 towards the costs but we were still some way
from achieving our target. This meant we decided to split the work up. with some health and
saf¢ty ￿MedIa1 work being done in May this year and hopefully followed later on by new
tops, sinks, toilets and cubicles, perhaps in 2025-26. However. there is beller news on our
second major project of installing solar panels and the necessary storage batteries. The
trustees decided that this was more important (as such to help '￿tUre Proof the building) and
should therefore be completed before the main washrooms projcct. I can now share with you
thal thls will in fact be completcd in the next month. More on this in next year's reportl
The Trustees would also like to thank our supporters of the l 00 Club for their continued
loyalty to the scheme. It is the aim of the Trustees to widen our membership numbers for the
'Club' which will help bring in some extra revenue for the Charity and allow larger prizes to
be awarded.
Our Finance Committee, nornially comprising three Trustees and our Hall Manager, meets
twice a year and is responsible for setting the Budget for the new fiscal year and also
recommending any changes to our tariff rates, larbTr¢ purchas¢s and reviews our savings
accounts and provision for Reserves. 'fhese meetings nonnally take place in January & July.
A word now on our team behind the scenes. The Trustees acknowledge and thank Adrian
Moss, our Hall Manager (and accountanl) and Mrs Maxine Sheppard, our Bookings and 100
Club Manager. for continuing to be our solid support duo who deal with all the first line ot"
public enquiries, client queri¢s and r¢quests and any other problems that may arise from time
to tirnc at thc Ilall. Boih hav¢ been with us for a number of years now and are paid
contractors for the hours they put in for the work they do for the Charity. Thank you very
much Adrian and Maxine.
rinally, may l thank my fellow TTh￿teeS for the help and guidance they give and the hours of
volunteering they do for the Charity, especially at weekends when we operate our duty rota to
open and then later lock up the Village Ilall for our casual bookings. It is mu¢h appr¢¢iated.
We all also thank Margaret Pearson. a trustee for nine years, who stepped dnwn last year and
who covered the 'corporate secretary, r()le for us and produced our monthly meeting minutes.
Stuart Smith
Chair of the Trustees
November 2024.

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charitie5 Commission No. 1183160
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE LANGTON GREEN VILLAGE HALL CIO.
I report to the trustees on my examination of the accounts of the Langton Green village Hall
Charitable Incorporated Organisation (the Trust) for the year ended 30 June 2024
Responsibilities and basis of reFQrt
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111'the ACVI.
I report in respect of my examination of the Trusvs accounts carried out under section 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Dirertions given by the
Charity Commission under section 14515llbl of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
Connection with the examination 8ivin8 me cause to believe that in any material respect..
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understandin8 of the
accounts to be reached.
Signed
Name
Relevant professional qualification or membershlp of professional bodies lif anvl..
Address
Date

The LarFgton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
Income for the Year endl 30 June 2024
2023/24
£55,124.32
£16,133.24
£i(K).
2022/23
£51,103.78
£15,373.82
EIOO.
Regular bookings
Casual bookings
SPC Underlease
100 Club receipts Isantanderl excluding prizes
Interest IC&C 120 Day Notice account I
Interest IDama8e Deposit account)
Interest Monmouthshire BIS account
£3,8CM).C
£1,172.20
£0.
£1,217.22
£3,840.00
£993.18
£0.00
£262.07
Damage Deposit paid to Santander Account
Income from surplus deposit funds IThrivel
£1￿.00
£91.50
£0.00
£257.88
Sub Total
£77 738.48
£71930.73
Grant from South E35t Water
Grant from SPC for Patio resurfacing
"£0.
£1,5CMJ.
£500.CXI
Sub Total
£500.
Contribution from Short Mat Bowls Club for insurance
From Speldhurst Parish Council for electricity
From Little Birches for Telephone Rental
Broken window
Contribution from Little Birches for Patio resurfacing
Overpayment
Contribution fromLPS
£o.(JJ
£1,206.81
£780.50
£o.co
£1,515.
£216.75
£50.1)J
£3 769.06
£66.46
£907.85
£655.90
£80.tX)
£0.00
£0.30
SubTotal
£1710.51
Temporary Income (Damage Deposit A/CI
£740.45
£740.45
-£73.88
Sub Total
-£73.88
Total Income
£83,747.99
£74,067.36

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
enditure from Annual runni
Costs for the Year endin
30June 2024
2023n4
2022/23
£13,846.67 £13,430.16
£1,251.02
£1,321.98
£9,974.70
£9,778.20
£I.IXK).CO EI,000.(X)
£889.00 £1,431.CNJ
£24.523.37 £6,659.98
£1,940.31
EI,706.74
£1,525.38 £1,327.68
£1,773.47 £1,702.37
£1,179.03
£1,209.50
£193.80
£190.20
£180.C()
£20.CL)
£6.249.22
£658.49
£258.16
£88.65
£35.94
£216.0)
£216.IXI
£456.62
£216.16
£557.94
£0.00
£1,931.75 £1,765.25
£50.LX)
£0.00
£0.00
£289.04
£216.75
£184.50
£3,550.57
£1,350.CK)
£74 354.44 £48 498.00
Contract Cleaner
Cleaning Consumables
Hall Manager, Bookings Manager and Bookkeeper
Lease to Speldhurst Parlsh Council
Water Rates
Elertricity & Gas
Telecomms (Broadband, Hall Mobile and incl Nursery)
Waste bin collectlon
Insurance
FireAlarm/Security
PRSIPPI licence5
Premises licence
Lottery licence IIOD Clubl
Maintenance Ifrorn Annual Ineomel
Contents, Fixtures and Fittings (from Annual Income)
Printing, Postage and Stationery
Flowers, Gifts and Refreshments
Advertising ILan8ton Lifel
Web (Online bookin8 System, website, Zoom Ilcencel
Cancellations and Refunds of 8ookln85
100 Club Priie winings paid from Hall Management alc
Damage Deposit refunds paid from Hall Management alc
Key Deposlt repaid
Minutes Secretary
Refund loverpaymentl
Retumed chequ8 from bank
Purchase of Patio Tiles
Labour Patio Tiles
Sub Total
£180.00
£20.00
£5,6CK).97
£486.26
£209.31
£10.00
£0.00
£0.30
Ex enditure from ReseNes for the Year endin
30June 2024
Contents, Fixtures and Fittings ITables, Toilets Refurb)
Replacement Intruder Alarm
Mains Circuit Testing
Replacement Fire Alarm
Replacement Chiller Cabinet
Replacement CCTV Cameras
Sub Total
£2,038.92
£0.00
£0.00 £1,980.00
£0.00
El,652.40
£0.00 £1,687.20
£0.00
£595.00
£324.00
£2 362.92
£174.00
£6 088.60
Total EX enditure for the Yearendi
30June 2024
£76 717.36 £54 586.60

The Langton Green Village Hall Charitable Incorporated Organisation ICIO),
registered with the Charities Commission No. 1183160
Consolidated AtC￿jnts for Year endlng 30June 2024
Represented by
2023124
2022123 Difference
Santander Hall Management Account
Santander Client Damage Deposit alc
£34,895.90
£4.397.48
£32,400.14
£3,657.03
£2,495.76
£740.45
Cambridge and Counties Bank Account
£30.376.50
£51,71)J.67
£45,804.30 £15,427.80
£32,478.45 £19,222.22
Monmo¢Jth 8uildin8 Society
Totsl
£121,370.55
£114,339.92
Difference Year to Year
£7,030.63
£7,030.63
Reconcilliation
Income Sheet
Expenditure Sheet
Income mlnus Expendltu
£83,747.99
£76,717.36
£7,030.63
Reserves.
In accordance with the Village Hall Policies and Procedure5 Manual, the Trustees put aside a
minimum of IO% of annual running costs as reserves. These reserve5 will be used for the
replacement of worn out fixed assets on the basis of depreciation over 10 years and to meet
the costs of major maintenance, for example, redecoration and refurbishment. Such
expenses will be Met from reserves to avoid large changes in operating costs, smooth cash-
flow and ensure funds are in place to pay for maintenance when required.
Unrestricted Reserves.
Taking into account Charity Commission guidelines that require between 3 to 6 months of
running costs be available for immediate access

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI.
registered with the Charities Commission No. 1183160
Tangible Fixed Assets Period ending 30 June 2024
Buildirgs
Cost
Prior period
Additions
Reversal of prior accrual
Disposals
Total
Depreciation Istraight line 25 years, no residual
value)
As at close of prior period
Charge for year Itotal building costs divided
by 251
Cumulative total (close of prior year plus this
yearl
Net Book Value
Prior period
Close thi5 perlod (Tot31 minus depreciation)
Bulldlngs Net Book Value
2023124
2022123
£1,147,Cto.88 £1,147,1100.88
£5.082.07
£6,600.00
£o.co
£0.00
£1,152,082.95 £1,153,600.88
-£597,614.Ckl
-£597,614.04
-£46,144.04
-£46.144.04
-£643,758.08
-£643,7S8.08
£549,386.84
£508,324.87
£508,324.87
£549,386.84
£509.842.80
£509,842.80
Furniture & Fittir8s IF&FI
2023124
2022123
Prior period
Additions (items <£1,000)
Total
Depreclatlon Istraight line 10 years, no residual
value)
2013114 additions @ io%
2014115 additions @ io%
2015116 additions @io%
2016117 additions @ io%
2017/18 additions @ io%
2018119 additions @ io%
2019120 addition5 @10%
2020/21 additions @ io%
2021122 additions @io%
2022/23 additions @io%
2023124 additions @io%
Total
£41,173.81
£1,291.41
£42,465.22
£41,063.73
£4,666.79
£45,730.52
£434.56
£125.03
£484.08
£434.56
£125.03
£484.08
£0.00
£108.16
£517.64
£o.co
£108.16
£517.64
£273.50
£2.118.08
£28.99
£466.67
£129.14
£4,685.85
£37,779.37
£273.50
£2,118.08
£28.99
£466.67
£4,SS6.71
£41,173.81
Fumlture and Flttlngs Net Book Value
Total Tangible Fixed Assets (Buildings plus F&F)
£546,104.24
£551,016.61

The Langton Green Village Hall Charitable Incorporated Organisation ICIOI,
registered with the Charities Commission No. 1183160
Accounts for the period l July 2023 to 30 June 2024.
Approved by the Trustees on 12 September 2024 and signed on their behalf by:
Stuart Smlth
Malco5
ree
lade
io