2025-08-31-accounts - The Guiting Music Festival

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INDEPENDENTEXAMINER'S REPORT GUITING MUSIC FESTIVAL I report on the accounts forthe yearended 31 August 2025 which are appended to this report. Respective Responsibilities of Council otmanagement and Examlner As the trustees of the charity. you are responsible for the preparation of the accounts- you consider that an audit is not required under $144121 of the Charities Aci 2011 and that an Independent Examination is needed. It is my responsibility to: Examine the accounts under s145 ofthe 2011 Act Follow the procedures laid down in the General Directions given by the Charity Commissioners (Under s14515l of the 2011 A¢tl- and State whether particular matters have come to my attention. 8a$i$ of Examlner's Statement My report is in r8spect of an examination carried oui under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5lbl of that section. An ex8minatlon includes a review of the accouniing records kept by the council of management and 8 comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making ol such enquiries of the council ol management as was necessary lor the purpos8s of this report. The procedures unoertaken do not constitute an audit. Independent Examiners Report In connection with my examination no matter has come to myattention.. Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting recoras in accordance with s130 of the 201 l Act and to piepare accounts which accord with the accounting record and to comply with the requirement of the 2011 have not been met- Of To which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchillstone FCA DChA VJH Accountancy Ltd The Zinc Building Broadshires Way Carterton Oxfordshire OX18 1AD 15 April 2026

Receipts and Payments Guiting Music Festival For the year ended 31 August 2025 a¢£oynt 2024 Bar Sales Caiering Commission Concert Ticket Sales Donor GA Food Sales Interest Income Patron GA Programrne Sales- Advenisements Sales- Commission Sales- Donors Sales- Gift ASd Sales- Patrons Sales- Sponsors Sales- Sundry Donations Sales Misc Sponsors GA Supper Charge Tolal Turnover 11,910 9.550 250 64,101 3,382 76.670 2.290 5.514 549 521 1.295 461 2.870 210 1.550 2.951 404 25.500 1,650 550 3,089 677 21,650 2.0?8 509 5,450 6.200 3.757 123.161 133.175 Cost_of Sale2 Artist Expenses Artists Fees Audio & Vl¢Jeo Costs Bar Costs Brochure Costs Cleaning Direet Expenses Direct Wages Electricity Entertainment First Aiders Food Costs Marquee Hire Misc Event Cosis Musician Supper Costs Other Musical Instrument Hire Piano Hire Piano Tuner Fees Portable Loo Hire Priniing & Staiionery Post Concert Supper Cosis PRS Rights Repairs & Maintenance Statting Costs Ticket Source Fees rrustee/Helper Supp8rs Village Hall Rent Website Costs Total Cost of Sales 916 49,600 6.346 3,615 3,320 400 859 4.728 13$ 234 1,195 3.888 12,074 21 1.050 58.847 5.294 4.171 669 1.794 1,148 11.251 663 169 200 1.962 540 936 63 540 1.236 2.738 6,314 45 1,700 5.619 4,891 4,944 394 1,842 1,842 335 106.887 lQ4.9I5 Gro$¥ Profit 2&.28B

adLnlnistratiyACALt8 Advertising & Marketing 3.920 Audit & Accouniancy Fees 746 Bank Fees 387 Charitable & Political Donation$ 3.000 General Expenses 110 Insurance 1.025 Paypal Fee 114 Total Administratlye Costs 6.795 324 249 1.552 1.036 116 10.Q71 Q•eratioL&ofjt 8.145 ProtiLQfLQtdlnaryAGtlvltle3 16,986 Proflt aftfttlaxailoD 1&966 Bolance Brought Forward 4L369 Balan¢8 Carr5ed Forward 65.355 2024 HSBC Payp81 CAF CashAccount CAF GoLt1 Accouni 34.529 13.840 2,327 3.485 59.543 Toial 6&355 48.369

	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod
	Period start		date			Period end date
	From 01	09		2024	T o	31 08	2025

Section A	Reference and administration details

	Charity name					The Guiting Music Festival

Other names charity is known by

		Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
		From		Period start date				T o	Period end date
				01	09		2024		31	08	2025

Section A			Reference and administration details

	Charity name					The Guiting Music Festival

Other names charity is known by

Registered charity number(if any)						1183151

Charity's principal address						I Church Street
						Kingham

						OX7 6YA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
Prue Hornby	Chair
David Shepherd-Cross	Treasurer
Valerie Carter Shortman	Secretary
Probyn Miers
Rosie Bartlett
Simon Crocker
Fiona Mirchell













Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Voting Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

● policies and procedures adopted for the induction and training of trustees; ● the charity’s organisational structure and any wider network with which the charity works; ● relationship with any related parties; ● trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To promote, maintain, improve and advance education particularly by the encouragement of the art of music with special reference to the presentation of musical performances, the production and promotion of Summary of the objects of the courses and other educational and artistic events and the pursuit of any charity set out in its other charitable activity which can usefully be undertaken in support of governing document these objects. The Charity runs an annual music festival with 10 concerts over 10 days. Four of the concerts were classical including Tasmin Waley Cohen, one was world music, Roberto Pla and his Latin Ensemble, and the other 5 were jazz and blues including Ruby Turner and Steeleye Span. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

All activities relating to organising and running the festival are carried out by volunteers. The charity does not make grants.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performancen

Summary of the main achievements of the charity during the year

We had a superb line up this year and our ticket sales grew by just under 20% and our surplus by just over 40%.

Section E Financial review

To maintain at current levels so as to safeguard the future of the Festival. Brief statement of the charity’s policy on reserves

Details of any funds

materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) David Shepherd-Cross Position (eg Secretary, Chair, Treasurer etc)

Date 1210512026