2024-08-31-accounts - The Guiting Music Festival

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Trustees’ Annual Report for the period

From 1/9/2023 Period start date To 31/8/2024 Period end date

Charity name: The Guiting Music Festival

Charity registration number: 1183151

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote, maintain, improve and advance education particularly by the encouragement of the art of music with special reference to the presentation of musical performances, the production and promotion of courses and other educational and artistic events and the pursuit of any other charitable activity which can usefully be undertaken in support of these objects.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity runs an annual music festival with ten concerts over ten days. Four of the concerts were classical, one was a performance of world music [Seckou Keita Homeland Band] and the other 5 were jazz and blues performances.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In accordanace with the Charity Commission guidance on public benefit, the concerts were chosen to give a wide range of music, performed by outstanding musicians, to spread the enjoyment of fine music as widely as possible.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	All activities relating to organising and running the Festival are carried out by volunteers. The charity does not make grants.
Policy on social investment including program related investment	Para 1.38

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The festival celebrated many superb musicians and increased our ticket sales by just under 10% from 2023. The highlight was the Fantasia Orchestra conducted by Tom Fetherstonhaugh with Sheku and Braimah Kanneh-Mason. This was a sell out. Other well supported concerts included Barbara Dickson and Seckou Keita Homeland Band. We were blessed with good weather for our two outside Sunday concerts with Elles bailey and Errol Linton getting a huge response from the crowd. The feedback received encouraged the trustees to believe that the festival’s visitors were delighted they had been able to enjoy such high quality music in the depths of the Cotswolds.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We achieved a slightly smaller surplus than last year but again managed to add to our reserves increasing them to just under £50,000 which helps us safeguard the Festival for future years.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	See above
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The main risk to the charity would appear to be the increasing age of its main audience, with very limited attendance amongst the young. The waning British investment in musical education and facilities, with waning audiences for classical music and lack of recognition of

the importance of music in people’s lives is concerning.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity

Structure, Governance and Management

Description of charity’s trusts:		The only voting members of the charity are its trustees.
Type of governing document (trust deed, royal charter)	Para 1.25	The responsibility of the trustees are defined in its Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The charity is a Charitable Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	A trustee is selected by a vote of the existing trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51

Reference and Administrative details

Charity name	The Guiting Music Festival
Other name the charity uses
Registered charity number	1183151

Charity’s principal address

The Old Vicarage Guiting Power Cheltenham GL54 5TY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
	Michael Probyn Miers	Chair
	David Benjamin Shepherd Cross	Treasurer
	Prudence Ann Hornby	Secretary
	Rosemary Clarissa Bartlett	PR
	Fiona Mary Mitchell	Advertising
	Simon William Peter Crocker	Publicity
	Valerie Marie Carter Shortman	Social media

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s object	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) David Benjamin Shepherd-Cross Position (eg Secretary, Treasurer Chair, etc) Date 15 June 2025

Charity Name		No (if any)
The Guiting Music Festival		1183151
Receipts and payments accounts			CC16a
For the period from Period start date 01/09/2023	To	Period end date 8/31/2024
Section A Receipts and payments
Unrestricted funds Restricted funds	Endowment funds	Total funds	Last year
to the nearest £ to the nearest £	to the nearest £	to the nearest £	to the nearest £

A1 Receipts

	Charity Name The Guiting Music Festival	Charity Name The Guiting Music Festival	Charity Name The Guiting Music Festival	No (if any) 1183151	CC16a

Section A Receipts and payments
Total funds Unrestricted funds Restricted funds Endowment funds to the nearest £ to the nearest £ to the nearest £ to the nearest £					Last year to the nearest £
A1 Receipts
Concert income	64,101	-	-	64,101	57,788
Sponsorship and donations	38,961	-	-	38,961	25,062
Refreshments	13,557	-	-	13,557	11,374
Sundry receipts	721	-	-	721	504
Advertising	2,870	-	-	2,870	1,275
Tax recovered	2,951	-	-	2,951	1,451
		-	-	-
A2 Asset and investment sales, (see table). 123,161 Sub total (Gross income for AR)	123,161	-	-	123,161	97,454

A2 Asset and investment sales, (see table).
	-	-	-	-	-
123,161 A3 Payments - Sub total Total receipts	-	-	-	-	-

	123,161	-	-	123,161	97,454

Musicians fees and expenses	60,066	-	-	60,066	46,517
Concert expenses	32,633			32,633	21,119
Catering and bar costs	7,303			7,303	8,236
Postage, printing and publicity	6,795			6,795	5,399
Banking and insurance	6,669	-	-	6,669	6,749
Sundries	1,552	-	-	1,552	561

A4 Asset and investment purchases, (see table) 115,018 Sub total	115,018	-	-	115,018	88,581

A4 Asset and investment purchases, (see table)
	-	-	-	-
115,018 8,143 - 40,224 48,367 A6 Cash funds last year end A5 Transfers between funds - Sub total Total payments Net of receipts/(payments) Cash funds this year end	-	-	-	-

	115,018	-	-	115,018	88,581

	8,143	-	-	8,143	8,873
	-	-	-	-	-
	40,224	-	-	40,224	31,351
	48,367	-	-	48,367	40,224

Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds	HSBC paypal Details		Unrestricted funds to nearest £ 34,527 13,840	Restricted funds to nearest £ - -	Endowment funds to nearest £
	HSBC		34,527	-	-
	paypal		13,840	-	-

Section B Statement of assets and liabilities at the end of the period

				Unrestricted	Restricted	Endowment
		Categories	Details	funds	funds	funds
				to nearest £	to nearest £	to nearest £
B1	Cash	funds	HSBC	34,527	-	-
			paypal	13,840	-	-

CCXX R1 accounts (SS)

6/26/2025

		-	-	-
B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Signature	48,367	-	-
				OK
		to nearest £ to nearest £ - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - Unrestricted funds Restricted funds Print Name		to nearest £ Endowment funds
				-
				Current value (optional)
				-
				Current value (optional)
				-
				-
				When due (optional)

				Date of approval

CCXX R2 accounts (SS)

6/26/2025

INDEPENDENT EXAMINER'S REPORT GUITING MUSIC FESTIVAL I report on the accounts for the year ended 31 August 2024 which are apFended to this report Resp¢¢tlve respon8ibllltles of Coun¢ll of Management and Examlner As the trustees of the charity you are r8spon5ible for the preparation of the accounts,. you consider that an audit is not required under s144{21 pf the Charities Act 2011 and that an Independent Examination is needed. It is rny repsonsibility to.. Examine the accounts under s145 of the 2011 Act - To follow the procedures laid down int eh General Directions given by the Charty Commissioners (under s14515l of the 2011 Act)., and - To stale whether particular matter shave come to my attention. 8asls of Examlnerfs statement My report is in respect ot an examination ¢arrEd out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsecb'on 5{bl of that section. An examination includes a revtew of the accounb'ng records kept by the COLJncil of management and a comparison of the accounts presented with those records which is primarily limited to analytical prOdU and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit. Independent Examinefs statement In ¢onne¢tion with my examination no matter has come to my attention.. WhiGh gives me aSOnable cause to believe that in any material resFect the requirements to keep accounting records in accordance wth s130 of the 2011 Act and to prepare accounts which accord with the accountsng record and to comply with the requirement of the 2011 have not been met., or to which. in my opnion, attention should be drawn in order to enable a proper understsnding of the a¢¢ounts to be reached. L tyLJll -g A Churchill Stone FCA DChA VJH Accountancy Ltd The Zinc Building Broadshires Way Carterton Oxordshire OX18 1AD 20 June 2025

Receipts and Payments Guiting Music Festival For the year ended 31 August 2024 Account 2024 Turnover Bar Sales Catering Cotnmi5sion Concert ticket sales Donor GA Patron GA Programme Sales- Advertisements Sale5- Cotnmission Sales- Donors Sales- Gift Aid Sales- Patron8 Sales- Sponsors Sales- Sundry Donations S31e5 Mis Sponsors GA Supper charge Ttytsl Tumov•r 9,550 250 64,101 3,382 1.2 461 2.870 210 1,550 2.951 4N 25,500 630 50 6,200 3.757 123.161 Cost of Sales artist expenses Artists Fees Audio & Video Costs Bar costs Direct Expens*S Direct Wages Electrioty FirstderS Marquee Hire Misc Event Costs Music4an Supper Co8tS Piano Hire Piano tuner fees Portable Loo Hire Post cOnrt Supper Co$18 PRS Rights Staffing Cost3 Tid(et sour Fees TrusteelHelper Supp8rs Village H811 Rent Totsl Cost of Sales 1.050 58.847 5.294 4,171 669 1.794 1,148 11,251 169 1,848 540 1,236 2,738 1,363 4,891 394 1,842 104.945 GrDS5 Proflt Administrntiv• Costs Adverbsing & Marketing Audit & Ae£oLbntancy fee8 Bank Fees General Expenses Insurance Paypal Fee Total Administrative Costs 6.795 324 249 1,552 1,036 118 10,071 rdttn Profft 8.145 Proflt on Ordlna ACVItIeS l B 145 Proflt afterTaxatFon