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Charity number 1183129
Annual Report and Financial Statements for the year ended 31 March 2025
Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2025
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Receipts and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 to 7 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Trustees' report for the year ended 31 March 2025
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Samantha Craven Chair Laura Mitcham Treasurer Rachel Le Pelley 1183129
Charity number
Registered in England and Wales
Registered and principal address
Bankers
St Johns the Evangelist Church Santander UK plc National Westminister Bank plc South Street Bridle Road Western Avenue Keighley Bootle Chatham BD21 1BB L30 4GB ME4 4RT
Accountants West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Trustees' report (continued) for the year ended 31 March 2025
Objectives and activities
The charity's objects
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
The charity's main activities
POPI is a Babybank service. We provide equipment for babies and children under 5 free of charge to families in need on a Referrals basis. Referrals can be made by professionals such as social workers and health visitors and support agencies such as Domestic Violence Support, Homestart and Refugee Support. Examples of items that we provide include prams, pushchairs, cots, clothing, toys, nappies.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
Achievements and performance
We are pleased to report that despite ongoing challenges related to the cost of living crisis, we have continued to provide a much needed and valued service to families in our community. This year, we have supported approximately 417 families, which is the equivalent of 1.14 families per day. This represents an increase on last year’s figures, demonstrating the continued demand for our service.
In total, we have distributed approximately 4,119 items, averaging 9.9 items per family, a slight increase on the previous year. The items provided include essential equipment and supplies to help relieve pressure on families facing financial hardship.
Thanks to the ongoing generosity of donors and the careful management of resources, we have been able to meet this growing need. We remain committed to adapting to the changing needs of the community and to ensuring that every referral to us receives the support they need.
Financial review
The net payments for the year were £4,023, including net receipts of £2,840 on unrestricted funds and net payments of £6,863 on restricted funds.
Reserves policy
The charity's free reserves, at the year end were £12,391.
We have agreed a reserves policy which seeks to ensure resources are available to meet rental costs, up to a year’s supply of equipment including mattresses and safety gates and cover any significant reduction in the current level of donations received. Based on this the trustees have agreed a lower reserves target of £7,000 and an upper reserves target of £15,000.
Approved by the board of trustees on 15/10/2025
Laura Mitcham (Trustee)
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Receipts and payments account for the year ended 31 March 2025
| Notes 2025 Unrestricted funds £ Receipts Grants and donations (2) 12,020 Fundraising - Total receipts 12,020 Payments Rent and rates 3,996 Cots and mattresses 1,032 Safety gates 309 Items for families 1,721 Pamper packs 1,131 Admin costs 182 Cleaning and premises costs 34 Insurance 213 Accountancy 561 Christmas PJs 1 Fundraising costs - Total payments 9,180 Net receipts / (payments) 2,840 Fund balances brought forward 9,551 Fund balances carried forward (3) 12,391 |
2025 Restricted funds £ - 2,235 2,235 - 2,860 4,658 959 - - - - - 621 - 9,098 (6,863) 7,848 985 |
2025 Total funds £ 12,020 2,235 14,255 3,996 3,892 4,967 2,680 1,131 182 34 213 561 622 - 18,278 (4,023) 17,399 13,376 |
2024 Total funds £ 17,533 1,389 18,922 4,033 2,551 3,353 3,308 1,335 4 273 195 396 820 81 16,349 2,573 14,826 17,399 |
|---|---|---|---|
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Statement of assets and liabilities
| as at 31 March 2025 2025 Unrestricted £ Cash funds Cash at bank 12,341 Cash in hand 50 Total cash funds 12,391 Debtors and prepayments Prepayments Liabilities Accruals |
2025 Restricted £ 985 - 985 |
2025 Total £ 13,326 50 13,376 2025 £ 178 178 2025 £ 528 528 |
2024 Total £ 17,399 - 17,399 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 15/10/2025
Laura Mitcham (Trustee)
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Notes to the accounts
for the year ended 31 March 2025
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Notes to the accounts continued
for the year ended 31 March 2025
| **2 ** | Grants and donations | 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| £ | £ | £ | £ | |||
| Skipton Building Society | 5,000 | - | 5,000 | 500 | ||
| Keighley Town Council | - | - | - | 500 | ||
| National Lottery Community | Fund (NLCF) | - | - | - | 9,100 | |
| North Yorkshire Council | - | - | - | 990 | ||
| Other donations | 7,020 | - | 7,020 | 6,443 | ||
| 12,020 | - | 12,020 | 17,533 | |||
| **3 ** | Restricted funds | Balance b/f | Incoming | Outgoing | Transfers | Balance c/f |
| Winter Appeal | £ 86 |
£ 650 |
£ 621 |
£ - |
£ 115 |
|
| NLCF | 7,762 | - | 7,762 | - | - | |
| Moses Baskets | - | 1,585 | 715 | - | 870 | |
| 7,848 | 2,235 | 9,098 | - | 985 | ||
| Fund name | Purpose of restriction | |||||
| Winter Appeal | Donations to be used to purchase winter Grobags, sleepsuits, warm | |||||
| pyjamas and hooded blankets. | ||||||
| NLCF | To purchase safety equipment | for families including mattresses, safety | ||||
| gates, fireguards and toiletries. | ||||||
| Moses Baskets | To purchase new Moses baskets. |
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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