## Pass on Preloved Items
Charity number 1183129
Annual Report and Financial Statements for the year ended 31 March 2025
## Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2025
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 7|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Pass on Preloved Items
## Trustees' report for the year ended 31 March 2025
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Samantha Craven Chair Laura Mitcham Treasurer Rachel Le Pelley 1183129
## **Charity number**
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
St Johns the Evangelist Church Santander UK plc National Westminister Bank plc South Street Bridle Road Western Avenue Keighley Bootle Chatham BD21 1BB L30 4GB ME4 4RT
## **Accountants West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Pass on Preloved Items
## Trustees' report (continued) for the year ended 31 March 2025
## **Objectives and activities**
## **The charity's objects**
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
## **The charity's main activities**
POPI is a Babybank service. We provide equipment for babies and children under 5 free of charge to families in need on a Referrals basis. Referrals can be made by professionals such as social workers and health visitors and support agencies such as Domestic Violence Support, Homestart and Refugee Support. Examples of items that we provide include prams, pushchairs, cots, clothing, toys, nappies.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
## **Achievements and performance**
We are pleased to report that despite ongoing challenges related to the cost of living crisis, we have continued to provide a much needed and valued service to families in our community. This year, we have supported approximately 417 families, which is the equivalent of 1.14 families per day. This represents an increase on last year’s figures, demonstrating the continued demand for our service.
In total, we have distributed approximately 4,119 items, averaging 9.9 items per family, a slight increase on the previous year. The items provided include essential equipment and supplies to help relieve pressure on families facing financial hardship.
Thanks to the ongoing generosity of donors and the careful management of resources, we have been able to meet this growing need. We remain committed to adapting to the changing needs of the community and to ensuring that every referral to us receives the support they need.
## **Financial review**
The net payments for the year were £4,023, including net receipts of £2,840 on unrestricted funds and net payments of £6,863 on restricted funds.
## **Reserves policy**
The charity's free reserves, at the year end were £12,391.
We have agreed a reserves policy which seeks to ensure resources are available to meet rental costs, up to a year’s supply of equipment including mattresses and safety gates and cover any significant reduction in the current level of donations received. Based on this the trustees have agreed a lower reserves target of £7,000 and an upper reserves target of £15,000.
Approved by the board of trustees on 15/10/2025
Laura Mitcham (Trustee)
3
## Pass on Preloved Items
## Receipts and payments account for the year ended 31 March 2025
|Notes
2025
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
12,020
Fundraising
-
**Total receipts**
12,020
**Payments**
Rent and rates
3,996
Cots and mattresses
1,032
Safety gates
309
Items for families
1,721
Pamper packs
1,131
Admin costs
182
Cleaning and premises costs
34
Insurance
213
Accountancy
561
Christmas PJs
1
Fundraising costs
-
**Total payments**
9,180
**Net receipts / (payments)**
2,840
**Fund balances brought forward**
9,551
**Fund balances carried forward**
(3)
12,391|2025
Restricted
funds
£
-
2,235
2,235
-
2,860
4,658
959
-
-
-
-
-
621
-
9,098
(6,863)
7,848
985|2025
Total
funds
£
12,020
2,235
14,255
3,996
3,892
4,967
2,680
1,131
182
34
213
561
622
-
18,278
(4,023)
17,399
13,376|2024
Total
funds
£
17,533
1,389
18,922
4,033
2,551
3,353
3,308
1,335
4
273
195
396
820
81
16,349
2,573
14,826
17,399|
|---|---|---|---|
4
## Pass on Preloved Items
## Statement of assets and liabilities
|as at 31 March 2025
2025
Unrestricted
£
**Cash funds**
Cash at bank
12,341
Cash in hand
50
**Total cash funds**
12,391
**Debtors and prepayments**
Prepayments
**Liabilities**
Accruals|2025
Restricted
£
985
-
985|2025
Total
£
13,326
50
13,376
2025
£
178
178
2025
£
528
528|2024
Total
£
17,399
-
17,399|
|---|---|---|---|
The financial statements were approved by the board of trustees on 15/10/2025
Laura Mitcham (Trustee)
5
## Pass on Preloved Items
## Notes to the accounts
for the year ended 31 March 2025
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
6
## Pass on Preloved Items
## Notes to the accounts continued
## for the year ended 31 March 2025
|**2 **|**Grants and donations**||2025|2025|2025|2024|
|---|---|---|---|---|---|---|
||||Unrestricted|Restricted|Total|Total|
||||funds|funds|funds|funds|
||||£|£|£|£|
||Skipton Building Society||5,000|-|5,000|500|
||Keighley Town Council||-|-|-|500|
||National Lottery Community|Fund (NLCF)|-|-|-|9,100|
||North Yorkshire Council||-|-|-|990|
||Other donations||7,020|-|7,020|6,443|
||||12,020|-|12,020|17,533|
|**3 **|**Restricted funds**|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
||Winter Appeal|£
86|£
650|£
621|£
-|£
115|
||NLCF|7,762|-|7,762|-|-|
||Moses Baskets|-|1,585|715|-|870|
|||7,848|2,235|9,098|-|985|
||**Fund name**|**Purpose of restriction**|||||
||Winter Appeal|Donations to be used to purchase winter Grobags, sleepsuits, warm|||||
|||pyjamas and hooded blankets.|||||
||NLCF|To purchase safety equipment||for families including mattresses, safety|||
|||gates, fireguards and toiletries.|||||
||Moses Baskets|To purchase new Moses baskets.|||||
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
7