Charity number 1183129
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Annual Report and Financial Statements
for the year ended 31 March 2023
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Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Receipts and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 to 7 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Chair
Samantha Craven Ann Whitaker Laura Mitcham Rachel Le Pelley
Resigned 22 May 2023
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1183129, on 25 April 2019.
Principal address
Bankers
St Marks Church Hall Santander UK plc 64 Green Head Road Bridle Road Keighley Bootle BD20 6ED L30 4GB
Accountants
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
Main activities
POPI is a Babybank service. We provide equipment for babies and children under 5 free of charge to families in need on a Referrals basis. Referrals can be made by professionals such as social workers and health visitors and support agencies such as Domestic Violence Support, Homestart and Refugee Support. Examples of items that we provide include prams, pushchairs, cots, clothing, toys, nappies.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
Achievements and performance
With the current cost of living crisis and increasing energy bills we have seen a significant increase in the use of our services over the last year. We have helped approximately 725 families this year which is the equivalent of 1.9 families per day. This time last year we were helping 1.2 families per day. We have given out approximately 3,800 items which is the equivalent of 10 items per family. This time last year it was 6 items per family.
Also in response to the war beginning in Ukraine and families seeking safety in the UK along with the poverty in our area we helped the new refugees with items from POPI along with extra toys and clothes for the refugee children.
Financial review
The net receipts for the year was £3,314, including net payments of £16 on unrestricted funds and net receipts of £3,330 on restricted funds.
Reserves policy
The charity's free reserves, at the year end were £11,417.
We have agreed a reserves policy which seeks to ensure resources are available to meet rental costs, up to a year's supply of equipment including mattresses and stairgates and cover any significant reduction in the current level of donations received. Based on this the trustees have agreed a lower reserves target of £7,000 and an upper reserves target of £15,000.
Approved by the board of trustees on 21/9/2023
Laura Mitcham (Trustee)
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Receipts and payments account for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 4,952 Fundraising 1,585 Total receipts 6,537 Payments Rent and rates 3,996 Cots and mattresses - Safety Gates - Items for Families 1,920 Pamper packs - Stationery 18 Cleaning and sundries 118 Insurance 192 Website - Consultancy - Accountancy 240 Christmas PJs 69 Total payments 6,553 Net receipts / (payments) (16) Net movement in funds (16) Fund balances brought forward 11,433 Fund balances carried forward (3) 11,417 |
2023 Restricted funds £ 7,500 3,448 10,948 - 2,289 2,497 1,038 1,477 - - - - - - 317 7,618 3,330 3,330 79 3,409 |
2023 Total funds £ 12,452 5,033 17,485 3,996 2,289 2,497 2,958 1,477 18 118 192 - - 240 386 14,171 3,314 3,314 11,512 14,826 |
2022 Total funds £ 11,502 1,260 12,762 3,906 1,771 1,979 621 514 20 347 187 758 350 210 422 11,085 1,677 1,677 9,835 11,512 |
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Statement of assets and liabilities
| as at 31 March 2023 2023 Unrestricted £ Cash funds Cash at bank 11,417 Total cash funds 11,417 Other monetary assets Prepaid insurance Liability Accountancy |
2023 Restricted £ 3,409 3,409 |
2023 Total £ 14,826 14,826 2023 £ 160 160 2023 £ 396 396 |
2022 Total £ 11,512 11,512 |
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The financial statements were approved by the board of trustees on 21/9/2023
Laura Mitcham (Trustee)
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Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Keighley Town Council Skipton Building Society The Craven Trust Other donations 3 Restricted funds Pamper Packs Winter Appeal Ukraine Appeal Keighley Town Council Skipton Building Society Fund name Pamper Packs Winter Appeal Ukraine Appeal Keighley Town Council Skipton Building Society |
2023 2023 2023 2022 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ - 5,000 5,000 - - 2,500 2,500 - - - - 1,432 4,952 - 4,952 10,070 4,952 7,500 12,452 11,502 Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 79 2,093 1,477 - 695 - 317 317 - - - 1,038 1,038 - - - 5,000 2,286 - 2,714 - 2,500 2,500 - - 79 10,948 7,618 - 3,409 Purpose of restriction Donations to be used to purchase items for pamper packs. Donations to be used to purchase Christmas pyjamas and gifts. Donations to be used to support Ukrainian families. Funding for the purchase of mattresses and stairgates. Funding for the purchase of mattresses, stairgates and buggies. |
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4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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