Charity number 1183129
## Pass on Preloved Items
Annual Report and Financial Statements
for the year ended 31 March 2023
_Group's logo_
## Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 7|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Pass on Preloved Items
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chair
Samantha Craven Ann Whitaker Laura Mitcham Rachel Le Pelley
Resigned 22 May 2023
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1183129, on 25 April 2019.
## **Principal address**
## **Bankers**
St Marks Church Hall Santander UK plc 64 Green Head Road Bridle Road Keighley Bootle BD20 6ED L30 4GB
## **Accountants**
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Pass on Preloved Items
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
## **Main activities**
POPI is a Babybank service. We provide equipment for babies and children under 5 free of charge to families in need on a Referrals basis. Referrals can be made by professionals such as social workers and health visitors and support agencies such as Domestic Violence Support, Homestart and Refugee Support. Examples of items that we provide include prams, pushchairs, cots, clothing, toys, nappies.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
## **Achievements and performance**
With the current cost of living crisis and increasing energy bills we have seen a significant increase in the use of our services over the last year. We have helped approximately 725 families this year which is the equivalent of 1.9 families per day. This time last year we were helping 1.2 families per day. We have given out approximately 3,800 items which is the equivalent of 10 items per family. This time last year it was 6 items per family.
Also in response to the war beginning in Ukraine and families seeking safety in the UK along with the poverty in our area we helped the new refugees with items from POPI along with extra toys and clothes for the refugee children.
## **Financial review**
The net receipts for the year was £3,314, including net payments of £16 on unrestricted funds and net receipts of £3,330 on restricted funds.
## **Reserves policy**
The charity's free reserves, at the year end were £11,417.
We have agreed a reserves policy which seeks to ensure resources are available to meet rental costs, up to a year's supply of equipment including mattresses and stairgates and cover any significant reduction in the current level of donations received. Based on this the trustees have agreed a lower reserves target of £7,000 and an upper reserves target of £15,000.
Approved by the board of trustees on 21/9/2023
Laura Mitcham (Trustee)
3
## Pass on Preloved Items
## Receipts and payments account for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
4,952
Fundraising
1,585
**Total receipts**
6,537
**Payments**
Rent and rates
3,996
Cots and mattresses
-
Safety Gates
-
Items for Families
1,920
Pamper packs
-
Stationery
18
Cleaning and sundries
118
Insurance
192
Website
-
Consultancy
-
Accountancy
240
Christmas PJs
69
**Total payments**
6,553
**Net receipts / (payments)**
(16)
**Net movement in funds**
(16)
**Fund balances brought forward**
11,433
**Fund balances carried forward**
(3)
11,417|2023
Restricted
funds
£
7,500
3,448
10,948
-
2,289
2,497
1,038
1,477
-
-
-
-
-
-
317
7,618
3,330
3,330
79
3,409|2023
Total
funds
£
12,452
5,033
17,485
3,996
2,289
2,497
2,958
1,477
18
118
192
-
-
240
386
14,171
3,314
3,314
11,512
14,826|2022
Total
funds
£
11,502
1,260
12,762
3,906
1,771
1,979
621
514
20
347
187
758
350
210
422
11,085
1,677
1,677
9,835
11,512|
|---|---|---|---|
4
## Pass on Preloved Items
## Statement of assets and liabilities
|as at 31 March 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
11,417
**Total cash funds**
11,417
**Other monetary assets**
Prepaid insurance
**Liability**
Accountancy|2023
Restricted
£
3,409
3,409|2023
Total
£
14,826
14,826
2023
£
160
160
2023
£
396
396|2022
Total
£
11,512
11,512|
|---|---|---|---|
The financial statements were approved by the board of trustees on 21/9/2023
Laura Mitcham (Trustee)
5
## Pass on Preloved Items
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
6
## Pass on Preloved Items
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Keighley Town Council
Skipton Building Society
The Craven Trust
Other donations
**3 Restricted funds**
Pamper Packs
Winter Appeal
Ukraine Appeal
Keighley Town Council
Skipton Building Society
**Fund name**
Pamper Packs
Winter Appeal
Ukraine Appeal
Keighley Town Council
Skipton Building Society|2023
2023
2023
2022
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
-
5,000
5,000
-
-
2,500
2,500
-
-
-
-
1,432
4,952
-
4,952
10,070
4,952
7,500
12,452
11,502
Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
79
2,093
1,477
-
695
-
317
317
-
-
-
1,038
1,038
-
-
-
5,000
2,286
-
2,714
-
2,500
2,500
-
-
79
10,948
7,618
-
3,409
**Purpose of restriction**
Donations to be used to purchase items for pamper packs.
Donations to be used to purchase Christmas pyjamas and gifts.
Donations to be used to support Ukrainian families.
Funding for the purchase of mattresses and stairgates.
Funding for the purchase of mattresses, stairgates and buggies.|
|---|---|
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
7