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Charity number 1183129
Annual Report and Financial Statements
for the year ended 31 March 2021
Pass on Preloved Items
Annual Report and Financial Statements
for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Receipts and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 to 7 |
Prepared by West Yorkshire Community Accounting Service
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Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Samantha Craven Chair Ann Whitaker Fiona Evans Resigned 31 July 2021 Laura Mitcham Appointed 22 May 2021 Rachel Le Pelley Appointed 22 May 2021
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1183129, on 25 April 2019.
Principal address
Bankers
St Marks Church Hall Santander UK plc 64 Green Head Road Bridle Road Keighley Bootle BD20 6ED L30 4GB
Accountants
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
Achievements and performance
POPI has helped a total of 334 vulnerable families over the financial year, providing over 1,666 items. We remained open throughout the pandemic for at least one session per week, supporting families who needed items for their babies and toddlers to keep them safe, warm and happy. We stock almost everything that is needed from birth to 5 including cots, prams and pushchairs, safety gates, clothes and toys.
The pandemic meant that we were unable to accept donations of preloved items for quite some time, meaning that we had to purchase many of the items that would usually be donated. Notably, we spent over £5,500 on items for local families including nearly £2,700 on new cots and cotbeds.
In August 2020, POPI moved to new premises at St Mark’s Church Hall, Utley. We currently open for three sessions each week to receive donations and provide professional referees with the items that their families need. All shifts are run solely by volunteers to keep overheads to a minimum.
Financial review
The net payments for the year were £1,323, including net payments of £2,374 on unrestricted funds and net receipts of £1,051 on restricted funds.
Over the past year we have been relying mainly on our deposit funds to fund our main activities. Prior to the pandemic, we held sales of baby items every few months which raised between £500-£800 each time. We used this money to buy mattresses (to go with our preloved cots/cotbeds) and safety gates. Clearly it wouldn’t be possible to have large numbers of people in a church hall at the moment and so this source of income has paused for the time being. We are fortunate that we were in a good position financially when the pandemic hit so we have been able to use our deposit funds to cover both our rent and any items needed for families. Whilst this has made a big dent in our finances, we still hold over £7,000 on deposit which puts us in a strong position for the next financial year. We have submitted two funding applications for mattresses and safety gates and plan to submit further applications over the next couple of months to improve our position.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £8,784.
The trustees wish to maintain reserves sufficient to cover one year's running costs which are estimated to be £7,000.
Signed on behalf of the board of trustees on 14/08/2021
Ann Whitaker (Trustee)
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Receipts and payments account
for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 4,898 Fundraising 2,060 Donation from unincorporated association - Total receipts 6,958 Payments Rent and rates 3,573 Cots and mattresses 2,646 Safety Gates 1,290 Costa Vouchers 100 Items for Families 1,154 Pamper packs - Equipment - Stationery 7 Cleaning and sundries 332 Insurance 230 Website - Consultancy - Total payments 9,332 (2,374) Fund balances brought forward 11,158 Fund balances carried forward (4) 8,784 Net receipts / (payments) |
2021 Restricted funds £ 2,160 - - 2,160 - - - - - 109 - - - - 650 350 1,109 1,051 - 1,051 |
2021 Total funds £ 7,058 2,060 - 9,118 3,573 2,646 1,290 100 1,154 109 - 7 332 230 650 350 10,441 (1,323) 11,158 9,835 |
2020 Total funds £ 6,519 4,052 7,436 18,007 2,909 1,444 839 210 956 - 34 65 174 218 - - 6,849 11,158 - 11,158 |
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Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 8,784 Total cash funds 8,784 Other monetary assets Gift Aid owed Prepaid insurance Liabilities Accountancy |
2021 Restricted £ 1,051 1,051 |
2021 Total £ 9,835 9,835 £ 524 192 716 £ 210 210 |
2020 Total £ 11,158 11,158 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 14/08/2021
Ann Whitaker (Trustee)
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Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Notes to the accounts continued
for the year ended 31 March 2021
| **2 ** | Grants and donations | 2021 | 2021 | 2021 | 2020 | |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| £ | £ | £ | £ | |||
| Bradford Metropolitan District | Council | - | 2,000 | 2,000 | - | |
| Donations | 4,898 | 160 | 5,058 | 6,519 | ||
| 4,898 | 2,160 | 7,058 | 6,519 | |||
| **3 ** | Restricted funds | Balance b/f | Incoming | Outgoing | Transfers | Balance c/f |
| Transformation Programme | £ - |
£ 2,000 |
£ 1,000 |
£ - |
£ 1,000 |
|
| Pamper Packs | - | 160 | 109 | - | 51 | |
| - | 2,160 | 1,109 | - | 1,051 | ||
| Fund name | Purpose of restriction | |||||
| Transformation Programme | To support the development of both a website and system for | measuring | ||||
| outcomes and impact. | ||||||
| Pamper Packs | Restricted donations to be used to purchase items for pamper | packs. |
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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