## Pass on Preloved Items
Charity number 1183129
Annual Report and Financial Statements
for the year ended 31 March 2021
## Pass on Preloved Items
## Annual Report and Financial Statements
for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 7|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Pass on Preloved Items
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Samantha Craven Chair Ann Whitaker Fiona Evans Resigned 31 July 2021 Laura Mitcham Appointed 22 May 2021 Rachel Le Pelley Appointed 22 May 2021
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1183129, on 25 April 2019.
## **Principal address**
## **Bankers**
St Marks Church Hall Santander UK plc 64 Green Head Road Bridle Road Keighley Bootle BD20 6ED L30 4GB
## **Accountants**
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Pass on Preloved Items
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
## **Achievements and performance**
POPI has helped a total of 334 vulnerable families over the financial year, providing over 1,666 items. We remained open throughout the pandemic for at least one session per week, supporting families who needed items for their babies and toddlers to keep them safe, warm and happy. We stock almost everything that is needed from birth to 5 including cots, prams and pushchairs, safety gates, clothes and toys.
The pandemic meant that we were unable to accept donations of preloved items for quite some time, meaning that we had to purchase many of the items that would usually be donated. Notably, we spent over £5,500 on items for local families including nearly £2,700 on new cots and cotbeds.
In August 2020, POPI moved to new premises at St Mark’s Church Hall, Utley. We currently open for three sessions each week to receive donations and provide professional referees with the items that their families need. All shifts are run solely by volunteers to keep overheads to a minimum.
## **Financial review**
The net payments for the year were £1,323, including net payments of £2,374 on unrestricted funds and net receipts of £1,051 on restricted funds.
Over the past year we have been relying mainly on our deposit funds to fund our main activities. Prior to the pandemic, we held sales of baby items every few months which raised between £500-£800 each time. We used this money to buy mattresses (to go with our preloved cots/cotbeds) and safety gates. Clearly it wouldn’t be possible to have large numbers of people in a church hall at the moment and so this source of income has paused for the time being. We are fortunate that we were in a good position financially when the pandemic hit so we have been able to use our deposit funds to cover both our rent and any items needed for families. Whilst this has made a big dent in our finances, we still hold over £7,000 on deposit which puts us in a strong position for the next financial year. We have submitted two funding applications for mattresses and safety gates and plan to submit further applications over the next couple of months to improve our position.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £8,784.
The trustees wish to maintain reserves sufficient to cover one year's running costs which are estimated to be £7,000.
Signed on behalf of the board of trustees on 14/08/2021
Ann Whitaker (Trustee)
3
## Pass on Preloved Items
## Receipts and payments account
## for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
4,898
Fundraising
2,060
Donation from unincorporated association
-
**Total receipts**
6,958
**Payments**
Rent and rates
3,573
Cots and mattresses
2,646
Safety Gates
1,290
Costa Vouchers
100
Items for Families
1,154
Pamper packs
-
Equipment
-
Stationery
7
Cleaning and sundries
332
Insurance
230
Website
-
Consultancy
-
**Total payments**
9,332
(2,374)
**Fund balances brought forward**
11,158
**Fund balances carried forward**
(4)
8,784
**Net receipts / (payments)**|2021
Restricted
funds
£
2,160
-
-
2,160
-
-
-
-
-
109
-
-
-
-
650
350
1,109
1,051
-
1,051|2021
Total
funds
£
7,058
2,060
-
9,118
3,573
2,646
1,290
100
1,154
109
-
7
332
230
650
350
10,441
(1,323)
11,158
9,835|2020
Total
funds
£
6,519
4,052
7,436
18,007
2,909
1,444
839
210
956
-
34
65
174
218
-
-
6,849
11,158
-
11,158|
|---|---|---|---|
4
## Pass on Preloved Items
## Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
8,784
**Total cash funds**
8,784
**Other monetary assets**
Gift Aid owed
Prepaid insurance
**Liabilities**
Accountancy|2021
Restricted
£
1,051
1,051|2021
Total
£
9,835
9,835
£
524
192
716
£
210
210|2020
Total
£
11,158
11,158|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 14/08/2021
Ann Whitaker (Trustee)
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## Pass on Preloved Items
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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## Pass on Preloved Items
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 **|**Grants and donations**||2021|2021|2021|2020|
|---|---|---|---|---|---|---|
||||Unrestricted|Restricted|Total|Total|
||||funds|funds|funds|funds|
||||£|£|£|£|
||Bradford Metropolitan District|Council|-|2,000|2,000|-|
||Donations||4,898|160|5,058|6,519|
||||4,898|2,160|7,058|6,519|
|**3 **|**Restricted funds**|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
||Transformation Programme|£
-|£
2,000|£
1,000|£
-|£
1,000|
||Pamper Packs|-|160|109|-|51|
|||-|2,160|1,109|-|1,051|
||**Fund name**|**Purpose of restriction**|||||
||Transformation Programme|To support the development of both a website and system for||||measuring|
|||outcomes and impact.|||||
||Pamper Packs|Restricted donations to be used to purchase items for pamper||||packs.|
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
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