2022-09-30-accounts

Trustees’ Annual Report for the period

From 1[st] October 2021 Period start date To 30[th] September 2022 Period end date

Charity name: Sutton Bingham Sailing Club

Charity registration number: 1183072

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Club is to promote and facilitate community participation in healthy recreation by providing facilities for sailing, and in particular, dinghy sailing, primarily (though not exclusively), to those resident in Yeovil and the surrounding area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provide facilities and equipment for general sailing; Provide training for inexperienced and experienced sailors, including Royal Yachting Association (RYA) accredited training courses; Organise a programme of sailing activities, racing and events; Promote youth sailing, including through the provision of a safe environment, equipment, and training; Promote youth development by encouraging use of a training pathway to become instructors; Make available the facilities to other groups and organisations for sailing; Offer temporary membership and boat hire and provide buoyancy aids to casual visitors
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees are provided with copies of the relevant guidance from the Charity Commission regarding Public Benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	The Club is primarily run by unpaid volunteers. None of the Trustees receive any remuneration or other benefits including the Treasurer and Secretary.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Sailing activities at the Club have returned to a more normal level following the easing of the restrictions imposed due to the COVID pandemic. Unfortunately, sailing has been more limited during the latter half of the summer months due to the long, hot and dry summer which has severely depleted the water levels in the reservoir. The Training Team were able to run the RYA youth courses which are very popular amongst children between the ages of 8 and 15. A total of 171 (139 unique) children each undertook a 3-day course over 7 weeks (1 during Easter, 1 during Spring half Term and 5 during the school summer holidays). Many of the children were new to sailing, starting with their RYA ‘Stage 1’, although others have returned to further their skills with ‘Start Racing’ and ‘Sailing with Spinnakers’. With the use of the larger dinghies, we have been able to teach teenage beginners which is of great value as these are the children that have chosen to start sailing as a new sport. We had one child complete the skills element of their Duke of Edinburgh award scheme with us this year. After completion of an advanced course, some participants are invited to return as Helpers on later courses and in subsequent years often undertake their Assistant Instructor qualification

which can lead on to becoming Dinghy Instructors. This year 2 members of the Training Team qualified as Senior Instructors, 3 members qualified as Dinghy Instructors and 5 others passed their Powerboat level 2 course. These courses are all partially subsidised by SBSC to ensure the future of the training facility at the club. The RYA Onboard youth sessions were again run once per fortnight from May to September. This was very popular resulting in capacity being reached. Adult courses were run during the year with 12 unique participants

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			General sailing has been somewhat
			limited due to the low water levels as
	Achievements against	Para 1.41	mentioned above. However, we have
	objectives set		been able to keep our facilities open
			throughout the last 12 months. The
			Training Team has fully met its
			objectives for youth and adult training.
			The Club normally provides facilities for
			those with a physical or mental
			impairment, to enjoy outdoor activity
			through the provision of a skippered
			boat one evening a week throughout the
			summer months. This has not been
			possible this year due to the aftermath
			of COVID restrictions.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	General sailing has been somewhat limited due to the low water levels as mentioned above. However, we have been able to keep our facilities open throughout the last 12 months. The Training Team has fully met its objectives for youth and adult training. The Club normally provides facilities for those with a physical or mental impairment, to enjoy outdoor activity through the provision of a skippered boat one evening a week throughout the summer months. This has not been possible this year due to the aftermath of COVID restrictions.
Performance of fundraising activities against objectives set	Para 1.41	Following the relaxation of Covid restrictions, membership numbers have improved although not quite back to pre-Covid levels. Increased fuel and energy costs are starting to impact the overall running costs of the Club However, the Trustees have worked to ensure operational costs were minimised
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Club activities have been reduced due to COVID restrictions until spring 22. Costs of fuel have increased significantly due to national price increases. A busy training course programme may have also increased fuel consumption, but that has been offset by less club activity requiring safety boats to operate. The Trustees have ensured that all costs are kept under tight control. The Club’s successful training courses resulted in a profit. However, the accounts do not allocate fuel, maintenance/chandlery and safety boat operating costs which should be factored in to give a more accurate figure. The club invested in repairs and maintenance of training dinghies, safety boats and training Dinghy Instructors. The Asset Replacement Schedule has progressed, with the largest expense being a new safety boat and engine. The main pontoon underwent major refurbishment, new fencing was installed, and signage replaced. Reserves have increased by just under £10,000 for the year and remain at a healthy level. Consequently, the Trustees have decided to absorb price increases and not increase membership subscriptions.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	It is the Club policy to maintain the ability to run the Club for a minimum of 6 months on reserves. An Asset Replacement Schedule has been created for replacing outdated boats and equipment. The remaining reserves are being set aside to fund this process as well as repairs and the possible extension of the elderly clubhouse.
Amount of reserves held	Para 1.22	Cash reserves at the end of the year were £126720, total assets £152494, reserves £152094.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	There are no funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Post Covid active members have declined as people do not take up pre- covid activities. Water levels, due to drought in summer, have also deterred some members from sailing. The difficult economic outlook may deter some members from renewing next

year. However, the Trustees are confident that the viability of the charity can be maintained in the short to medium term.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership subscriptions Training course income Boat hire income Grants Donations
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Trustees have developed an ‘Asset Replacement Schedule’ to ensure that equipment can be kept up to date over the next ten years. The addition of four larger ‘single handed’ boats has proved very successful for youth training in 2022 and two further boats will be procured in the coming months. Several smaller training boats will be retired. In addition, the Club has invested in training young members to become qualified Dinghy Instructors whilst two existing instructors have gone on to become Senior Instructors. The Trustees believe that investing in young people in this way meets the charities objectives by providing additional employment skills and furthering their development.
A description of the principal risks facing the charity	Para 1.46	This year’s sailing activities have been influenced by the long dry summer and consequential reduction in water levels at the reservoir. If this situation becomes more common as a result of climate change, then future activity levels and membership numbers could be negatively affected. Increased costs of fuel and electricity could affect the longer term viability of the operation. The Trustees remain confident that, with sound management and careful control of cost, the Club can remain viable in the short to medium term.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Members annually

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			This CIO is governed by a constitution.
			There are additional rules affecting
	Policies and procedures		operational and safety issues. The Club
	adopted for the induction	Para 1.51	has a Health and Safety Policy as well
	and training of trustees		as a Safeguarding policy.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	This CIO is governed by a constitution. There are additional rules affecting operational and safety issues. The Club has a Health and Safety Policy as well as a Safeguarding policy.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Club is managed by a Board of ten Trustees, most of whom were elected or re-elected at the Annual General Meeting. Two Trustees were appointed by the Board during the course of the year. The Training Principal represents the Training Team at the Trustees meetings. All expenditure is agreed by the Trustees and managed by the Treasurer.
Relationship with any related parties	Para 1.51	The Club is a member of, and affiliated to, the RYA, the national governing body of sailing in the UK. See www.rya.org.uk/about-us
Other		The Club is run as far as is practicable through the contribution and efforts of volunteers

Reference and Administrative details

Charity name	Sutton Bingham Sailing Club
Other name the charity uses
Registered charity number	1183072
Charity’s principal address	Sutton Bingham Sailing Club Sutton Bingham Yeovil Somerset BA22 9QP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Bryan Martyn	Commodore
	PhilipBailey	Rear Commodore
	Michael Riley	Treasurer
	PhilipGodfrey	Secretary
	Jo Mahy	Membership Secretary
	Nigel Leveridge
	Edward Roxburgh		From 23/11/2021 to 08/03/2022
	Sue Petts
	Christopher Bottomley
	David Saddington
	Mervyn Clark

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees. report al)ove. Signed on behalf of the Gharity's trustees Signature(s) Full namels) Position {e.g. Secretary. Chair, ètcl Bryan Ma Philip Godfrey Comm¢)dore Secretary Date 26)2

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

SUTTON BINGHAM HALSTOCK RESERVOIR NEAR YEOVIL SOMERSET BA22 9QP

ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2022

SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AND ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

CONTENTS

I BALANCE SHEET II REPORT OF THE AUDITOR III INCOME AND EXPENDITURE STATEMENT IV INCOME AND EXPENDITURE STATEMENT - Continued V OFFICER’S PERSONAL NOTES

Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors Website: www.casterbridgehardy.co.uk Email: [e-mail]

SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AS AT 30 SEPTEMBER 2022 £ £ FIXED ASSETS Premises Written Down Value at 01 October 2021 12853 Less: Depreciation @ 12.5% 1607 11246 -------- Club Boats, Outboard Motors and Radios Written Down Value at 01 October 2021 10526 Addition at Cost 5810 -------- 16336 Less: Depreciation @ 20% 3267 13069 --------- Mowers and Sundries Equipment Written Down Value at 01 October 2021 1824 Less: Depreciation @ 20% 365 1459 ------- ADD: CURRENT ASSETS Trophies at Cost 378 Inventory 600 Accounts Receivable - Lloyds Bank plc – (Club) 6750 Lloyds Bank plc – Deposit - (Club) 43522 Close Brothers Limited 75126 Cash in Hand 344 126720 --------- ---------- TOTAL ASSETS 152494 LESS: CURRENT LIABILITIES Accruals 400 ---------- TOTAL NET ASSETS £152094 ====== Represented by: GENERAL FUND Opening Balance at 01 October 2021 121259 Excess of Income over Expenditure 9898 ---------- Balance Carried Forward 131157 RESERVES AND MAINTENANCE FUND Balance at 01 October 2021 20937 --------- RESERVES AT 30 SEPTEMBER 2022 £152094 ======

PAGE I Year Ended 30 September 2021 £ £ 14689 1836 12853 -------- 9353 3804 -------- 13157 2631 10526 -------- 2280 456 1824 ------ 378 600 2470 5086 33515 75000 344 117393 -------- ---------- 142596 400 ---------- £142196 ====== 107845 13414 --------- 121259 20937 --------- £142196 ======

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

PAGE II

REPORT OF THE AUDITOR TO THE MEMBERS OF THE SUTTON BINGHAM SAILING CLUB AND TRAINING DIVISION - YEAR ENDED 30 SEPTEMBER 2022

In accordance with our terms of engagement we have prepared for your approval, the financial statements for the year ended 30 September 2022 on pages I and II from the accounting records and from information and explanations you have provided for us.

As a practicing member firm of the Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) we are subject to their ethical and other professional requirements which are detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk

This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Sutton Bingham Sailing Club Consolidated and state those matters that we have agreed to state to you in this report in accordance with the guidance of Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) as detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.

You have approved the financial statements for the year ended 30 September 2022 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation.

We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.

Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors

“Strathmore” 53 Bowleaze Coveway Preston WEYMOUTH Dorset DT3 6PL

RBW/18 October 2022/S500(AUDIT)DCH100/LGD/TTD

SUTTON BINGHAM SAILING CLUB CONSOLIDATED INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER 2022 £ £ INCOME Membership Income 31283 Training Income 39079 Interest Received 134 Boat Hire 680 Donation Received 25 Race Committee (Net Income) 94 71295 -------- --------- TOTAL INCOME(Carried Forward – Page IV) 71295 ---------	PAGE III Year Ended 30 September 2021 £ £ 30840 37207 191 765 66 - 69069 -------- --------- 69069 --------

SUTTON BINGHAM SAILING CLUB CONSOLIDATED				PAGE IV
INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER		2022-Continued
				Year Ended
		30	September 2021
	£	£	£	£
Total Income (Brought forward - Page III)		71295		69069
		---------		---------
DEDUCT: EXPENDITURE
Establishment
Rent	8530		7498
Insurance	5146		4417
Property Depreciation	1607		1836
Property Repairs	2486	17769	671	14422
	-------		------
Administration
Telephone	572		592
Light, Heat and Water	2460		2129
Website Costs	144		-
Administration Expenses	44		-
Race Committee (Net Expenses)	-		14
Subscriptions	368		409
Merchandise (Net Expenses)	256		-
Donations	135		114
Instructor/Helpers Fee	20885	21789
Social Committee Net Expenses over Income	837		602
Contributing to Training	3428		1082
Royal Yachting Association Expense	524		1962
Entertainment	207		321
Card Machine Expenses	1		-
Accountancy	260	30121	245	29259
	--------	--------
Maintenance
Cleaning	2750		2723
Equipment Depreciation	3267		2631
Maintenance and Chandlery	2194	8211	3130	8484
	--------		------
Boat Expenses
Boat Repairs	3934		2052
Petrol and Oil	321		982
Motor Boat Depreciation	365	4620	456	3490
	-------		------
Mileage Expenses
Mileage Costs		676		-
		---------		---------
TOTAL EXPENDITURE		61397		55655
		---------		---------
EXCESS OF INCOME OVER EXPENDITURE		£9898		£13414
		====		=====

PAGE V

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

O F F I C E R ’ S P E R S O N A L N O T E S