## **Trustees’ Annual Report for the period**
**From 1[st] October 2021 Period start date To 30[th] September 2022 Period end date**
**Charity name: Sutton Bingham Sailing Club**
## **Charity registration number: 1183072**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Club is to promote**
**and facilitate community participation in**
**healthy recreation by providing facilities**
**for sailing, and in particular, dinghy**
**sailing, primarily (though not**
**exclusively), to those resident in Yeovil**
**and the surrounding area.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provide facilities and equipment for**
**general sailing;**
**Provide training for inexperienced and**
**experienced sailors, including Royal**
**Yachting Association (RYA) accredited**
**training courses;**
**Organise a programme of sailing**
**activities, racing and events;**
**Promote youth sailing, including**
**through the provision of a safe**
**environment, equipment, and training;**
**Promote youth development by**
**encouraging use of a training pathway**
**to become instructors;**
**Make available the facilities to other**
**groups and organisations for sailing;**
**Offer temporary membership and boat**
**hire and provide buoyancy aids to**
**casual visitors**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All Trustees are provided with copies of**
**the relevant guidance from the Charity**
**Commission regarding Public Benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **Not applicable** Para 1.38 Policy on grant making
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**Not applicable**|
|Contribution made by
volunteers|Para 1.38|**The Club is primarily run by unpaid**
**volunteers. None of the Trustees receive**
**any remuneration or other benefits**
**including the Treasurer and Secretary.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Sailing activities at the Club have**
**returned to a more normal level**
**following the easing of the restrictions**
**imposed due to the COVID pandemic.**
**Unfortunately, sailing has been more**
**limited during the latter half of the**
**summer months due to the long, hot**
**and dry summer which has severely**
**depleted the water levels in the**
**reservoir.**
**The Training Team were able to run the**
**RYA youth courses which are very**
**popular amongst children between the**
**ages of 8 and 15. A total of 171 (139**
**unique) children each undertook a 3-day**
**course over 7 weeks (1 during Easter, 1**
**during Spring half Term and 5 during**
**the school summer holidays). Many of**
**the children were new to sailing,**
**starting with their RYA ‘Stage 1’,**
**although others have returned to further**
**their skills with ‘Start Racing’ and**
**‘Sailing with Spinnakers’. With the use**
**of the larger dinghies, we have been**
**able to teach teenage beginners which**
**is of great value as these are the**
**children that have chosen to start**
**sailing as a new sport. We had one child**
**complete the skills element of their**
**Duke of Edinburgh award scheme with**
**us this year.**
**After completion of an advanced**
**course, some participants are invited to**
**return as Helpers on later courses and**
**in subsequent years often undertake**
**their Assistant Instructor qualification**|
**which can lead on to becoming Dinghy Instructors. This year 2 members of the Training Team qualified as Senior Instructors, 3 members qualified as Dinghy Instructors and 5 others passed their Powerboat level 2 course. These courses are all partially subsidised by SBSC to ensure the future of the training facility at the club. The RYA Onboard youth sessions were again run once per fortnight from May to September. This was very popular resulting in capacity being reached. Adult courses were run during the year with 12 unique participants**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
||||**General sailing has been somewhat**|
||||**limited due to the low water levels as**|
||Achievements against|Para 1.41|**mentioned above. However, we have**|
||objectives set||**been able to keep our facilities open**|
||||**throughout the last 12 months. The**|
||||**Training Team has fully met its**|
||||**objectives for youth and adult training.**|
||||**The Club normally provides facilities for**|
||||**those with a physical or mental**|
||||**impairment, to enjoy outdoor activity**|
||||**through the provision of a skippered**|
||||**boat one evening a week throughout the**|
||||**summer months. This has not been**|
||||**possible this year due to the aftermath**|
||||**of COVID restrictions.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**General sailing has been somewhat**
**limited due to the low water levels as**
**mentioned above. However, we have**
**been able to keep our facilities open**
**throughout the last 12 months. The**
**Training Team has fully met its**
**objectives for youth and adult training.**
**The Club normally provides facilities for**
**those with a physical or mental**
**impairment, to enjoy outdoor activity**
**through the provision of a skippered**
**boat one evening a week throughout the**
**summer months. This has not been**
**possible this year due to the aftermath**
**of COVID restrictions.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Following the relaxation of Covid**
**restrictions, membership numbers have**
**improved although not quite back to**
**pre-Covid levels. Increased fuel and**
**energy costs are starting to impact the**
**overall running costs of the Club**
**However, the Trustees have worked to**
**ensure operational costs were**
**minimised**|
|Investment performance
against objectives|Para 1.41|**Not applicable**|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Club activities have been reduced due**
**to COVID restrictions until spring**
**22. Costs of fuel have**
**increased significantly due to national**
**price increases. A busy training**
**course programme may have also**
**increased fuel consumption, but that**
**has been offset by less club activity**
**requiring safety boats to operate.**
**The Trustees have ensured that all costs**
**are kept under tight control.**
**The Club’s successful training courses**
**resulted in a profit. However, the**
**accounts do not allocate fuel,**
**maintenance/chandlery and safety boat**
**operating costs which should be**
**factored in to give a more accurate**
**figure. The club invested in repairs**
**and maintenance of training dinghies,**
**safety boats and training Dinghy**
**Instructors.**
**The Asset Replacement Schedule has**
**progressed, with the largest expense**
**being a new safety boat and engine. The**
**main pontoon underwent major**
**refurbishment, new fencing was**
**installed, and signage replaced.**
**Reserves have increased by just under**
**£10,000 for the year and remain at**
**a healthy level. Consequently,**
**the Trustees have decided to absorb**
**price increases and not increase**
**membership subscriptions.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**It is the Club policy to maintain the**
**ability to run the Club for a minimum of**
**6 months on reserves. An Asset**
**Replacement Schedule has been**
**created for replacing outdated boats**
**and equipment. The remaining reserves**
**are being set aside to fund this process**
**as well as repairs and the possible**
**extension of the elderly clubhouse.**|
|Amount of reserves held|Para 1.22|**Cash reserves at the end of the year**
**were £126720, total assets £152494,**
**reserves £152094.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**There are no funds in deficit**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Post Covid active members have**
**declined as people do not take up pre-**
**covid activities. Water levels, due to**
**drought in summer, have also deterred**
**some members from sailing. The**
**difficult economic outlook may deter**
**some members from renewing next**|
**year. However, the Trustees are confident that the viability of the charity can be maintained in the short to medium term.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions**
**Training course income**
**Boat hire income**
**Grants**
**Donations**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Trustees have developed an ‘Asset**
**Replacement Schedule’ to ensure that**
**equipment can be kept up to date over**
**the next ten years. The addition of four**
**larger ‘single handed’ boats has proved**
**very successful for youth training in**
**2022 and two further boats will be**
**procured in the coming months. Several**
**smaller training boats will be retired. In**
**addition, the Club has invested in**
**training young members to become**
**qualified Dinghy Instructors whilst two**
**existing instructors have gone on to**
**become Senior Instructors. The**
**Trustees believe that investing in young**
**people in this way meets the charities**
**objectives by providing additional**
**employment skills and furthering their**
**development.**|
|A description of the principal
risks facing the charity|Para 1.46|**This year’s sailing activities have been**
**influenced by the long dry summer and**
**consequential reduction in water levels**
**at the reservoir. If this situation**
**becomes more common as a result of**
**climate change, then future activity**
**levels and membership numbers could**
**be negatively affected.**
**Increased costs of fuel and electricity**
**could affect the longer term viability of**
**the operation.**
**The Trustees remain confident that, with**
**sound management and careful control**
**of cost, the Club can remain viable in**
**the short to medium term.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Members annually**|
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
||||**This CIO is governed by a constitution.**|
||||**There are additional rules affecting**|
||Policies and procedures||**operational and safety issues. The Club**|
||adopted for the induction|Para 1.51|**has a Health and Safety Policy as well**|
||and training of trustees||**as a Safeguarding policy.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**This CIO is governed by a constitution.**
**There are additional rules affecting**
**operational and safety issues. The Club**
**has a Health and Safety Policy as well**
**as a Safeguarding policy.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Club is managed by a Board of ten**
**Trustees, most of whom were elected or**
**re-elected at the Annual General**
**Meeting. Two Trustees were appointed**
**by the Board during the course of the**
**year.**
**The Training Principal represents the**
**Training Team at the Trustees meetings.**
**All expenditure is agreed by the**
**Trustees and managed by the**
**Treasurer.**|
|Relationship with any related
parties|Para 1.51|**The Club is a member of, and affiliated**
**to, the RYA, the national governing**
**body of sailing in the UK.**
**See** **www.rya.org.uk/about-us**|
|Other||**The Club is run as far as is practicable**
**through the contribution and efforts of**
**volunteers**|
## **Reference and Administrative details**
|Charity name|Sutton Bingham Sailing Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1183072|
|Charity’s principal address|Sutton Bingham Sailing Club
Sutton Bingham
Yeovil
Somerset
BA22 9QP|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Bryan Martyn|Commodore|||
||PhilipBailey|Rear Commodore|||
||Michael Riley|Treasurer|||
||PhilipGodfrey|Secretary|||
||Jo Mahy|Membership
Secretary|||
||Nigel Leveridge||||
||Edward Roxburgh||From 23/11/2021 to
08/03/2022||
||Sue Petts||||
||Christopher
Bottomley||||
||David Saddington||||
||Mervyn Clark||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
The trustees declare that they have approved the trustees. report al)ove.
Signed on behalf of the Gharity's trustees
Signature(s)
Full namels)
Position {e.g. Secretary.
Chair, ètcl
Bryan Ma
Philip Godfrey
Comm¢)dore
Secretary
Date
26)2
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED
SUTTON BINGHAM HALSTOCK RESERVOIR NEAR YEOVIL SOMERSET BA22 9QP
ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2022
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AND ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022
## CONTENTS
I BALANCE SHEET II REPORT OF THE AUDITOR III INCOME AND EXPENDITURE STATEMENT IV INCOME AND EXPENDITURE STATEMENT - Continued V OFFICER’S PERSONAL NOTES
Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors Website: www.casterbridgehardy.co.uk Email: info@casterbridgehardy.co.uk
|SUTTON BINGHAM SAILING CLUB CONSOLIDATED
BALANCE SHEET AS AT 30 SEPTEMBER 2022
£
£
FIXED ASSETS
Premises
Written Down Value at 01 October 2021
12853
Less: Depreciation @ 12.5%
1607
11246
--------
Club Boats, Outboard Motors and Radios
Written Down Value at 01 October 2021
10526
Addition at Cost
5810
--------
16336
Less: Depreciation @ 20%
3267
13069
---------
Mowers and Sundries Equipment
Written Down Value at 01 October 2021
1824
Less: Depreciation @ 20%
365
1459
-------
ADD: CURRENT ASSETS
Trophies at Cost
378
Inventory
600
Accounts Receivable
-
Lloyds Bank plc – (Club)
6750
Lloyds Bank plc – Deposit - (Club)
43522
Close Brothers Limited
75126
Cash in Hand
344
126720
---------
----------
TOTAL ASSETS
152494
LESS: CURRENT LIABILITIES
Accruals
400
----------
TOTAL NET ASSETS
£152094
======
**Represented by**:
**GENERAL FUND**
Opening Balance at 01 October 2021
121259
Excess of Income over Expenditure
9898
----------
Balance Carried Forward
131157
**RESERVES AND MAINTENANCE FUND**
Balance at 01 October 2021
20937
---------
RESERVES AT 30 SEPTEMBER 2022
£152094
======|PAGE I
Year Ended
30 September 2021
£
£
14689
1836
12853
--------
9353
3804
--------
13157
2631
10526
--------
2280
456
1824
------
378
600
2470
5086
33515
75000
344
117393
--------
----------
142596
400
----------
£142196
======
107845
13414
---------
121259
20937
---------
£142196
======|
|---|---|
SUTTON BINGHAM SAILING CLUB CONSOLIDATED
PAGE II
REPORT OF THE AUDITOR TO THE MEMBERS OF THE SUTTON BINGHAM SAILING CLUB AND TRAINING DIVISION - YEAR ENDED 30 SEPTEMBER 2022
In accordance with our terms of engagement we have prepared for your approval, the financial statements for the year ended 30 September 2022 on pages I and II from the accounting records and from information and explanations you have provided for us.
As a practicing member firm of the Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) we are subject to their ethical and other professional requirements which are detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk
This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Sutton Bingham Sailing Club Consolidated and state those matters that we have agreed to state to you in this report in accordance with the guidance of Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) as detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.
You have approved the financial statements for the year ended 30 September 2022 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.
Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors
“Strathmore” 53 Bowleaze Coveway Preston WEYMOUTH Dorset DT3 6PL
RBW/18 October 2022/S500(AUDIT)DCH100/LGD/TTD
|SUTTON BINGHAM SAILING CLUB CONSOLIDATED
INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER 2022
£
£
INCOME
Membership Income
31283
Training Income
39079
Interest Received
134
Boat Hire
680
Donation Received
25
Race Committee (Net Income)
94
71295
--------
---------
TOTAL INCOME(Carried Forward – Page IV)
71295
---------|PAGE III
Year Ended
30 September 2021
£
£
30840
37207
191
765
66
-
69069
--------
---------
69069
--------|
|---|---|
|SUTTON BINGHAM SAILING CLUB CONSOLIDATED||||PAGE IV|
|---|---|---|---|---|
|INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER||2022-Continued|||
|||||Year Ended|
|||30|September 2021||
||£|£|£|
£|
|Total Income (Brought forward - Page III)||71295||69069|
|||---------||---------|
|DEDUCT: EXPENDITURE|||||
|Establishment|||||
|Rent|8530||7498||
|Insurance|5146||4417||
|Property Depreciation|1607||1836||
|Property Repairs|2486|17769|671|
14422|
||-------||------||
|Administration|||||
|Telephone|572||592||
|Light, Heat and Water|2460||2129||
|Website Costs|144||-||
|Administration Expenses|44||-||
|Race Committee (Net Expenses)|-||14||
|Subscriptions|368||409||
|Merchandise (Net Expenses)|256||-||
|Donations|135||114||
|Instructor/Helpers Fee|20885|21789|||
|Social Committee Net Expenses over Income|837||602||
|Contributing to Training|3428||1082||
|Royal Yachting Association Expense|524||1962||
|Entertainment|207||321||
|Card Machine Expenses|1||-||
|Accountancy|260|30121|245|
29259|
||--------|--------|||
|Maintenance|||||
|Cleaning|2750||2723||
|Equipment Depreciation|3267||2631||
|Maintenance and Chandlery|2194|8211|3130|
8484|
||--------||------||
|Boat Expenses|||||
|Boat Repairs|3934||2052||
|Petrol and Oil|321||982||
|Motor Boat Depreciation|365|4620|456|
3490|
||-------||------||
|Mileage Expenses|||||
|Mileage Costs||676||-|
|||---------||---------|
|TOTAL EXPENDITURE||61397||55655|
|||---------||---------|
|EXCESS OF INCOME OVER EXPENDITURE||£9898||£13414|
|||====||=====|
PAGE V
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED
O F F I C E R ’ S P E R S O N A L N O T E S