2021-09-30-accounts

Trustees’ Annual Report for the period

From 1[st] October 2020 Period start date To 30[th] September 2021 Period end date

Charity name: Sutton Bingham Sailing Club

Charity registration number: 1183072

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Club is to promote and facilitate community participation in healthy recreation by providing facilities for sailing, and in particular, dinghy sailing, primarily (though not exclusively), to those resident in Yeovil and the surrounding area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provide facilities and equipment for general sailing; Provide training for inexperienced and experienced sailors, including Royal Yachting Association (RYA) accredited training courses; Organise a programme of sailing activities, racing and events; Promote youth sailing, including through the provision of a safe environment, equipment, and training; Promote youth development by encouraging use of a training pathway to become instructors; Make available the facilities to other groups and organisations for sailing; Provide facilities for those with a physical or mental impairment, to enjoy outdoor activity through the provision of a skippered boat one evening a week throughout the summer months. Offer temporary membership and boat hire and provide buoyancy aids to casual visitors
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees are provided with copies of the relevant guidance from the Charity Commission regarding Public Benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	The Club is primarily run by unpaid volunteers. None of the Trustees receive any remuneration or other benefits including the Treasurer and Secretary. Instructors receive a small contribution to their costs of equipment, travel etc.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Sailing activities at the Club were limited, during the first few months of the accounting period, due to Government restrictions relating to COVID19. The reservoir was closed by the landlords (Wessex Water) for part of the year, but restrictions were eased from March onwards. A COVID Working Group was set up by the Trustees and mitigating practices were instigated to ensure that Government Guidelines were adhered thereby ensuring that members and visitors were kept safe. Fortunately, the Training Team were able to run the summer youth RYA courses which are very popular amongst children between the ages of 8 and 15. A total of 160 children each undertook a 3-day course over 7 weeks (1 during Spring half Term and 6 during the School summer holidays). Protocols were in place to ensure a COVID secure environment in line with Government and RYA guidelines. Many of the children were new to sailing, starting with their RYA ‘Stage 1’, although many have returned to further their skills with ‘Start Racing’ and ‘Sailing with Spinnakers’. Some participants return as Helpers on the courses and in

subsequent years often undertake their Assistant Instructor qualification. 6 members qualified as Dinghy Instructors during the year and 7 passed their Powerboat level 2 course. Youth “On-Board” sessions were reestablished once per fortnight during the summer months with participation of below 10 until we introduced a booking in system and the numbers were on average 22 children a week. Due to Covid restrictions, adult courses were limited to four weekends during the year with 12 unique participants.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	General sailing and adult training have been somewhat limited by Government restrictions. Creating a COVID secure environment has enabled general sailing to take place outside of ‘lockdown’ restrictions. The Training Team has fully met its objectives for youth training. The Club normally provides facilities for those with a physical or mental impairment, to enjoy outdoor activity through the provision of a skippered boat one evening a week throughout the summer months. This has not been possible this year due to COVID restrictions.
Performance of fundraising activities against objectives set	Para 1.41	Although Covid restrictions have impacted membership numbers, the Trustees have worked to ensure operational costs were minimised. Negotiations with Wessex Water resulted in a reduction in rent for the year of £1062 due to closure of the reservoir.
Investment performance against objectives	Para 1.41	Not applicable
Other

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	General sailing and adult training have been somewhat limited by Government restrictions. Creating a COVID secure environment has enabled general sailing to take place outside of ‘lockdown’ restrictions. The Training Team has fully met its objectives for youth training. The Club normally provides facilities for those with a physical or mental impairment, to enjoy outdoor activity through the provision of a skippered boat one evening a week throughout the summer months. This has not been possible this year due to COVID restrictions.
Performance of fundraising activities against objectives set	Para 1.41	Although Covid restrictions have impacted membership numbers, the Trustees have worked to ensure operational costs were minimised. Negotiations with Wessex Water resulted in a reduction in rent for the year of £1062 due to closure of the reservoir.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	As stated above, the activities of the Club have been somewhat reduced due to COVID restrictions as well as the closure of the reservoir over the winter months. This has resulted in reduced income and a reduction in membership. Due to the closure of the reservoir in the previous year, the Trustees gave members a rebate on this year’s subscriptions resulting in a further reduction in income of £2,000. However, costs have also been lower than a normal year and the Trustees have ensured that all costs are kept under tight control. The Club’s training courses resulted in an excess income over costs of approximately £6,000. This was invested in new boats, to appeal to different sector of community, and also training Dinghy Instructors. A reduction in rent of £1062 was agreed by Wessex Water due to part closure of the reservoir. As a result, an excess of income over expenditure has resulted in an increase in reserves of £13,414 for the year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	It is the Club policy to maintain the ability to run the Club for a minimum of 6 months on reserves. An Asset Replacement Schedule has been created for replacing outdated boats and equipment. The remaining reserves are being set aside to fund this process as well as repairs and the possible extension of the elderly clubhouse.
Amount of reserves held	Para 1.22	Cash reserves at the end of the year were £142,196.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	There are no funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Once Covid travel restrictions are lifted there is a possibility that membership levels could reduce as people turn their attention from home grown activities in favour of foreign travel. However, the Trustees are confident that the viability of the charity can be maintained in the short to medium term.

Additional information (optional) You may choose to include further statements where relevant about: Membership subscriptions Training course income Boat hire income Para 1.47 Grants

The charity’s principal sources of funds (including any fundraising)		Donations
Investment policy and objectives including any social investment policy adopted	Para 1.46	Excess income over costs for the training courses has enabled the Club to invest in additional larger single handers to appeal to older beginner sailors’ boats thereby expanding the options for future training. In addition, the Club has invested in training young members to become qualified Dinghy Instructors. The Trustees believe that investing in young people in this way meets the charities objectives by providing additional employment skills and furthering their development.
A description of the principal risks facing the charity	Para 1.46	COVID restrictions have reduced the number of days available for member sailing. This may have a knock-on effect on Membership numbers in subsequent years.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Members annually

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			This CIO is governed by a Constitution.
			There are additional rules affecting
	Policies and procedures		operational and safety issues. The Club
	adopted for the induction	Para 1.51	has a Health and Safety Policy as well
	and training of trustees		as a Safeguarding policy.

Policies and procedures adopted for the induction and training of trustees	Para 1.51	This CIO is governed by a Constitution. There are additional rules affecting operational and safety issues. The Club has a Health and Safety Policy as well as a Safeguarding policy.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Club is managed by a Board of nine Trustees, all of whom are elected or re- elected at the Annual General Meeting. The Training Principal represents the Training Team at the Trustees meetings. All expenditure is agreed by the Trustees and managed by the Treasurer.
Relationship with any related parties	Para 1.51	The Club is a member of, and affiliated to, the RYA, the national governing body of sailing in the UK. See www.rya.org.uk/about-us
Other		The Club is run as far as is practicable through the contribution and efforts of volunteers

Reference and Administrative details

Charity name	Sutton Bingham Sailing Club
Other name the charity uses
Registered charity number	1183072
Charity’s principal address	Sutton Bingham Sailing Club Sutton Bingham Yeovil Somerset BA22 9QP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Mervyn R Clark	Commodore
	PhilipBailey	Rear Commodore
	Susan Petts	Treasurer
	PhilipGodfrey	Secretary
	Jo Mahy	Membership Secretary
	Nigel Leveridge		01/10/2020 to 24/02/2021
	Edward Roxburgh
	Clive Bastin
	Christopher Bottomley		24/02/2021 to 30/09/2021

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's Signature(s) Full name(s) Positlon (ag Secretary, Chalr, etc) Merwi Clark Commodore Philip odfrey Secretary zoz

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

SUTTON BINGHAM HALSTOCK RESERVOIR NEAR YEOVIL SOMERSET BA22 9QP

ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2021

SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AND ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

CONTENTS

I BALANCE SHEET II REPORT OF THE AUDITOR III INCOME AND EXPENDITURE STATEMENT IV INCOME AND EXPENDITURE STATEMENT - Continued V OFFICER’S PERSONAL NOTES

Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors Website: www.casterbridgehardy.co.uk Email: [e-mail]

PAGE I

SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AS AT 30 SEPTEMBER 2021

£ £ FIXED ASSETS Premises Written Down Value at 01 October 2020 14689 Less: Depreciation @ 12.5% 1836 12853 -------- Club Boats, Outboard Motors and Radios Written Down Value at 01 October 2020 9353 Addition at Cost 3804 Less: Disposal - -------- 13157 Less: Depreciation @ 20% 2631 10526 --------- Mowers and Sundries Equipment Written Down Value at 01 October 2020 2280 Addition at Cost - -------- 2280 Less: Depreciation @ 20% 456 1824 ------- ADD: CURRENT ASSETS Trophies at Cost 378 Inventory 600 Accounts Receivable 2470 Lloyds Bank plc – (Club) 5086 Lloyds Bank plc – Deposit - (Club) 33515 Close Brothers Limited 75000 Cash in Hand 344 117393 --------- ---------- TOTAL ASSETS 142596 LESS: CURRENT LIABILITIES Accruals 400 ---------- TOTAL NET ASSETS £142196 ====== Represented by: GENERAL FUND Opening Balance at 01 October 2020 107845 Excess of Income over Expenditure 13414 ---------- Balance Carried Forward 121259 RESERVES AND MAINTENANCE FUND Balance at 01 October 2020 20937 --------- RESERVES AT 30 SEPTEMBER 2021 £142196 ======

Year Ended 30 September 2020 £ £ 16787 2098 14689 -------- 10491 5175 3975 -------- 11691 2338 9353 -------- 1427 1423 ------- 2850 570 2280 ------ 378 600 - 16824 35509 49311 238 102860 -------- --------- 129182 400 -------- £128782 ====== 86323 21522 --------- 107845 20937 --------- £128782 ======

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

PAGE II

REPORT OF THE AUDITOR TO THE MEMBERS OF THE SUTTON BINGHAM SAILING CLUB AND TRAINING DIVISION - YEAR ENDED 30 SEPTEMBER 2021

In accordance with our terms of engagement we have prepared for your approval, the financial statements for the year ended 30 September 2021 on pages I and II from the accounting records and from information and explanations you have provided for us.

As a practicing member firm of the Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) we are subject to their ethical and other professional requirements which are detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk

This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Sutton Bingham Sailing Club Consolidated and state those matters that we have agreed to state to you in this report in accordance with the guidance of Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) as detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.

You have approved the financial statements for the year ended 30 September 2021 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation.

We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.

Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors

“Strathmore” 53 Bowleaze Coveway Preston WEYMOUTH Dorset DT3 6PL

RBW/19 October 2021/S500(AUDIT)DCH100/LGD/TTD

SUTTON BINGHAM SAILING CLUB CONSOLIDATED INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER 2021 £ £ INCOME Membership Income 30840 Training Income 37207 Interest Received 191 Boat Hire 765 Facility Hire - Donation Received 66 Social Committee Net Income - Miscellaneous - Grants Received – Small Business Relief - 69069 -------- ---------	PAGE III Year Ended 30 September 2020 £ £ 32900 31235 402 760 20 1000 751 40 10000 77108 -------- ---------

SUTTON BINGHAM SAILING CLUB CONSOLIDATED				PAGE IV
INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER		2021-Continued
				Year Ended
		30	September 2020
	£	£	£	£
Total Income (Page III)		69069		77108
		---------		---------
DEDUCT: EXPENDITURE
Establishment
Rent	7498		6381
Insurance	4417		4063
Property Depreciation	1836		2098
Property Repairs	671	14422	-	12542
	-------		------
Administration
Telephone	592		846
Light, Heat and Water	2129		2524
Marketing	-		410
Administration Expenses	-		197
Race Committee (Net Expenses)	14		434
Subscriptions	409		434
Professional Fee	-		1311
Donations	114		100
Newsletters	-		624
Instructor/Helpers Fee	21789	21931
Social Committee Net Expenses over Income	602		-
Contributing to Training	1082		863
Royal Yachting Association Expense	1962		1063
Entertainment	321		219
Accountancy	245	29259	444	31400
	--------	--------
Maintenance
Cleaning	2723		3633
Covid 19 Related Expenses	-		527
Equipment Depreciation	2631		2338
Maintenance and Chandlery	3130	8484	2149	8647
	--------		------
Boat Expenses
Boat Repairs	2052		1715
Petrol and Oil	982		712
Motor Boat Depreciation	456	3490	570	2997
	-------	---------	------	---------
TOTAL EXPENDITURE		55655		55586
		---------		---------
EXCESS OF INCOME OVER EXPENDITURE		£13414		£21522
		=====		=====

PAGE V

SUTTON BINGHAM SAILING CLUB CONSOLIDATED

O F F I C E R ’ S P E R S O N A L N O T E S