## **Trustees’ Annual Report for the period**
## **From 1[st] October 2020 Period start date To 30[th] September 2021 Period end date**
## **Charity name: Sutton Bingham Sailing Club**
## **Charity registration number: 1183072**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Club is to promote**
**and facilitate community participation in**
**healthy recreation by providing facilities**
**for sailing, and in particular, dinghy**
**sailing, primarily (though not**
**exclusively), to those resident in Yeovil**
**and the surrounding area.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provide facilities and equipment for**
**general sailing;**
**Provide training for inexperienced and**
**experienced sailors, including Royal**
**Yachting Association (RYA) accredited**
**training courses;**
**Organise a programme of sailing**
**activities, racing and events;**
**Promote youth sailing, including**
**through the provision of a safe**
**environment, equipment, and training;**
**Promote youth development by**
**encouraging use of a training pathway**
**to become instructors;**
**Make available the facilities to other**
**groups and organisations for sailing;**
**Provide facilities for those with a**
**physical or mental impairment, to enjoy**
**outdoor activity through the provision**
**of a skippered boat one evening a week**
**throughout the summer months.**
**Offer temporary membership and boat**
**hire and provide buoyancy aids to**
**casual visitors**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All Trustees are provided with copies of**
**the relevant guidance from the Charity**
**Commission regarding Public Benefit**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Not applicable**|
|Policy on social investment
including program related
investment|Para 1.38|**Not applicable**|
|Contribution made by
volunteers|Para 1.38|**The Club is primarily run by unpaid**
**volunteers. None of the Trustees receive**
**any remuneration or other benefits**
**including the Treasurer and Secretary.**
**Instructors receive a small contribution**
**to their costs of equipment, travel etc.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Sailing activities at the Club were**
**limited, during the first few months of**
**the accounting period, due to**
**Government restrictions relating to**
**COVID19. The reservoir was closed by**
**the landlords (Wessex Water) for part of**
**the year, but restrictions were eased**
**from March onwards. A COVID Working**
**Group was set up by the Trustees and**
**mitigating practices were instigated to**
**ensure that Government Guidelines**
**were adhered thereby ensuring that**
**members and visitors were kept safe.**
**Fortunately, the Training Team were**
**able to run the summer youth RYA**
**courses which are very popular**
**amongst children between the ages of 8**
**and 15. A total of 160 children each**
**undertook a 3-day course over 7 weeks**
**(1 during Spring half Term and 6 during**
**the School summer holidays). Protocols**
**were in place to ensure a COVID secure**
**environment in line with Government**
**and RYA guidelines. Many of the**
**children were new to sailing, starting**
**with their RYA ‘Stage 1’, although many**
**have returned to further their skills with**
**‘Start Racing’ and ‘Sailing with**
**Spinnakers’. Some participants return**
**as Helpers on the courses and in**|
**subsequent years often undertake their Assistant Instructor qualification. 6 members qualified as Dinghy Instructors during the year and 7 passed their Powerboat level 2 course. Youth “On-Board” sessions were reestablished once per fortnight during the summer months with participation of below 10 until we introduced a booking in system and the numbers were on average 22 children a week. Due to Covid restrictions, adult courses were limited to four weekends during the year with 12 unique participants.**
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**General sailing and adult training have**
**been somewhat limited by Government**
**restrictions. Creating a COVID secure**
**environment has enabled general**
**sailing to take place outside of**
**‘lockdown’ restrictions. The Training**
**Team has fully met its objectives for**
**youth training.**
**The Club normally provides facilities for**
**those with a physical or mental**
**impairment, to enjoy outdoor activity**
**through the provision of a skippered**
**boat one evening a week throughout the**
**summer months. This has not been**
**possible this year due to COVID**
**restrictions.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Although Covid restrictions have**
**impacted membership numbers, the**
**Trustees have worked to ensure**
**operational costs were minimised.**
**Negotiations with Wessex Water**
**resulted in a reduction in rent for the**
**year of £1062 due to closure of the**
**reservoir.**|
|Investment performance
against objectives|Para 1.41|**Not applicable**|
|Other|||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**General sailing and adult training have**
**been somewhat limited by Government**
**restrictions. Creating a COVID secure**
**environment has enabled general**
**sailing to take place outside of**
**‘lockdown’ restrictions. The Training**
**Team has fully met its objectives for**
**youth training.**
**The Club normally provides facilities for**
**those with a physical or mental**
**impairment, to enjoy outdoor activity**
**through the provision of a skippered**
**boat one evening a week throughout the**
**summer months. This has not been**
**possible this year due to COVID**
**restrictions.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Although Covid restrictions have**
**impacted membership numbers, the**
**Trustees have worked to ensure**
**operational costs were minimised.**
**Negotiations with Wessex Water**
**resulted in a reduction in rent for the**
**year of £1062 due to closure of the**
**reservoir.**|
|Investment performance
against objectives|Para 1.41|**Not applicable**|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**As stated above, the activities of the**
**Club have been somewhat reduced due**
**to COVID restrictions as well as the**
**closure of the reservoir over the winter**
**months. This has resulted in reduced**
**income and a reduction in membership.**
**Due to the closure of the reservoir in the**
**previous year, the Trustees gave**
**members a rebate on this year’s**
**subscriptions resulting in a further**
**reduction in income of £2,000. However,**
**costs have also been lower than a**
**normal year and the Trustees have**
**ensured that all costs are kept under**
**tight control. The Club’s training**
**courses resulted in an excess income**
**over costs of approximately £6,000. This**
**was invested in new boats, to appeal to**
**different sector of community, and also**
**training Dinghy Instructors. A reduction**
**in rent of £1062 was agreed by Wessex**
**Water due to part closure of the**
**reservoir. As a result, an excess of**
**income over expenditure has resulted in**
**an increase in reserves of £13,414 for**
**the year.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**It is the Club policy to maintain the**
**ability to run the Club for a minimum of**
**6 months on reserves. An Asset**
**Replacement Schedule has been**
**created for replacing outdated boats**
**and equipment. The remaining reserves**
**are being set aside to fund this process**
**as well as repairs and the possible**
**extension of the elderly clubhouse.**|
|Amount of reserves held|Para 1.22|**Cash reserves at the end of the year**
**were £142,196.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**There are no funds in deficit**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Once Covid travel restrictions are lifted**
**there is a possibility that membership**
**levels could reduce as people turn their**
**attention from home grown activities in**
**favour of foreign travel. However, the**
**Trustees are confident that the viability**
**of the charity can be maintained in the**
**short to medium term.**|
**Additional information (optional)** You may choose to include further statements where relevant about: **Membership subscriptions Training course income Boat hire income** Para 1.47 **Grants**
|The charity’s principal
sources of funds (including
any fundraising)||**Donations**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Excess income over costs for the**
**training courses has enabled the Club to**
**invest in additional larger single**
**handers to appeal to older beginner**
**sailors’ boats thereby expanding the**
**options for future training. In addition,**
**the Club has invested in training young**
**members to become qualified Dinghy**
**Instructors. The Trustees believe that**
**investing in young people in this way**
**meets the charities objectives by**
**providing additional employment skills**
**and furthering their development.**|
|A description of the principal
risks facing the charity|Para 1.46|**COVID restrictions have reduced the**
**number of days available for member**
**sailing. This may have a knock-on effect**
**on Membership numbers in subsequent**
**years.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Members annually**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|---|---|
|You may choose to include further statements where relevant about:|||||
||||**This CIO is governed by a Constitution.**||
||||**There are additional rules affecting**||
||Policies and procedures||**operational and safety issues. The Club**||
||adopted for the induction|Para 1.51|**has a Health and Safety Policy as well**||
||and training of trustees||**as a Safeguarding policy.**||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**This CIO is governed by a Constitution.**
**There are additional rules affecting**
**operational and safety issues. The Club**
**has a Health and Safety Policy as well**
**as a Safeguarding policy.**||
|---|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Club is managed by a Board of nine**
**Trustees, all of whom are elected or re-**
**elected at the Annual General Meeting.**
**The Training Principal represents the**
**Training Team at the Trustees meetings.**
**All expenditure is agreed by the**
**Trustees and managed by the**
**Treasurer.**||
|Relationship with any related
parties|Para 1.51|**The Club is a member of, and affiliated**
**to, the RYA, the national governing**
**body of sailing in the UK.**
**See** **www.rya.org.uk/about-us**||
|Other||**The Club is run as far as is practicable**
**through the contribution and efforts of**
**volunteers**||
## **Reference and Administrative details**
|Charity name|Sutton Bingham Sailing Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1183072|
|Charity’s principal address|Sutton Bingham Sailing Club
Sutton Bingham
Yeovil
Somerset
BA22 9QP|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mervyn R Clark|Commodore|||
||PhilipBailey|Rear Commodore|||
||Susan Petts|Treasurer|||
||PhilipGodfrey|Secretary|||
||Jo Mahy|Membership
Secretary|||
||Nigel Leveridge||01/10/2020 to
24/02/2021||
||Edward Roxburgh||||
||Clive Bastin||||
||Christopher
Bottomley||24/02/2021 to
30/09/2021||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's
Signature(s)
Full name(s)
Positlon (ag Secretary,
Chalr, etc)
Merwi Clark
Commodore
Philip
odfrey
Secretary
zoz
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED
SUTTON BINGHAM HALSTOCK RESERVOIR NEAR YEOVIL SOMERSET BA22 9QP
ACCOUNTS FOR YEAR ENDED 30 SEPTEMBER 2021
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AND ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
## CONTENTS
I BALANCE SHEET II REPORT OF THE AUDITOR III INCOME AND EXPENDITURE STATEMENT IV INCOME AND EXPENDITURE STATEMENT - Continued V OFFICER’S PERSONAL NOTES
Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors Website: www.casterbridgehardy.co.uk Email: info@casterbridgehardy.co.uk
PAGE I
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED BALANCE SHEET AS AT 30 SEPTEMBER 2021
|£
£
FIXED ASSETS
Premises
Written Down Value at 01 October 2020
14689
Less: Depreciation @ 12.5%
1836
12853
--------
Club Boats, Outboard Motors and Radios
Written Down Value at 01 October 2020
9353
Addition at Cost
3804
Less: Disposal
-
--------
13157
Less: Depreciation @ 20%
2631
10526
---------
Mowers and Sundries Equipment
Written Down Value at 01 October 2020
2280
Addition at Cost
-
--------
2280
Less: Depreciation @ 20%
456
1824
-------
ADD: CURRENT ASSETS
Trophies at Cost
378
Inventory
600
Accounts Receivable
2470
Lloyds Bank plc – (Club)
5086
Lloyds Bank plc – Deposit - (Club)
33515
Close Brothers Limited
75000
Cash in Hand
344
117393
---------
----------
TOTAL ASSETS
142596
LESS: CURRENT LIABILITIES
Accruals
400
----------
TOTAL NET ASSETS
£142196
======
**Represented by**:
**GENERAL FUND**
Opening Balance at 01 October 2020
107845
Excess of Income over Expenditure
13414
----------
Balance Carried Forward
121259
**RESERVES AND MAINTENANCE FUND**
Balance at 01 October 2020
20937
---------
RESERVES AT 30 SEPTEMBER 2021
£142196
======|Year Ended
30 September 2020
£
£
16787
2098
14689
--------
10491
5175
3975
--------
11691
2338
9353
--------
1427
1423
-------
2850
570
2280
------
378
600
-
16824
35509
49311
238
102860
--------
---------
129182
400
--------
£128782
======
86323
21522
---------
107845
20937
---------
£128782
======|
|---|---|
SUTTON BINGHAM SAILING CLUB CONSOLIDATED
PAGE II
REPORT OF THE AUDITOR TO THE MEMBERS OF THE SUTTON BINGHAM SAILING CLUB AND TRAINING DIVISION - YEAR ENDED 30 SEPTEMBER 2021
In accordance with our terms of engagement we have prepared for your approval, the financial statements for the year ended 30 September 2021 on pages I and II from the accounting records and from information and explanations you have provided for us.
As a practicing member firm of the Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) we are subject to their ethical and other professional requirements which are detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk
This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Sutton Bingham Sailing Club Consolidated and state those matters that we have agreed to state to you in this report in accordance with the guidance of Institutes of Financial Accountants (IFA), the Association of International Accountants (AIA), the Association of Accounting Technicians (AAT), and the Federation of Taxation Advisers (FTA) as detailed at www.ifa.org.uk and www.aiaworldwide.com and www.aat.org.uk. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.
You have approved the financial statements for the year ended 30 September 2021 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.
Casterbridge Hardy LLP Financial and International Accountants, Taxation Specialists and Business Advisors
“Strathmore” 53 Bowleaze Coveway Preston WEYMOUTH Dorset DT3 6PL
RBW/19 October 2021/S500(AUDIT)DCH100/LGD/TTD
|SUTTON BINGHAM SAILING CLUB CONSOLIDATED
INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER 2021
£
£
INCOME
Membership Income
30840
Training Income
37207
Interest Received
191
Boat Hire
765
Facility Hire
-
Donation Received
66
Social Committee Net Income
-
Miscellaneous
-
Grants Received – Small Business Relief
-
69069
--------
---------|PAGE III
Year Ended
30 September 2020
£
£
32900
31235
402
760
20
1000
751
40
10000
77108
--------
---------|
|---|---|
|SUTTON BINGHAM SAILING CLUB CONSOLIDATED||||PAGE IV|
|---|---|---|---|---|
|INCOME AND EXPENDITURE STATEMENT–YEAR ENDED 30 SEPTEMBER||2021-Continued|||
|||||Year Ended|
|||30|September 2020||
||£|£|£|
£|
|Total Income (Page III)||69069||77108|
|||---------||---------|
|DEDUCT: EXPENDITURE|||||
|Establishment|||||
|Rent|7498||6381||
|Insurance|4417||4063||
|Property Depreciation|1836||2098||
|Property Repairs|671|14422|-|
12542|
||-------||------||
|Administration|||||
|Telephone|592||846||
|Light, Heat and Water|2129||2524||
|Marketing|-||410||
|Administration Expenses|-||197||
|Race Committee (Net Expenses)|14||434||
|Subscriptions|409||434||
|Professional Fee|-||1311||
|Donations|114||100||
|Newsletters|-||624||
|Instructor/Helpers Fee|21789|21931|||
|Social Committee Net Expenses over Income|602||-||
|Contributing to Training|1082||863||
|Royal Yachting Association Expense|1962||1063||
|Entertainment|321||219||
|Accountancy|245|29259|444|
31400|
||--------|--------|||
|Maintenance|||||
|Cleaning|2723||3633||
|Covid 19 Related Expenses|-||527||
|Equipment Depreciation|2631||2338||
|Maintenance and Chandlery|3130|8484|2149|
8647|
||--------||------||
|Boat Expenses|||||
|Boat Repairs|2052||1715||
|Petrol and Oil|982||712||
|Motor Boat Depreciation|456|3490|570|
2997|
||-------|---------|------|
---------|
|TOTAL EXPENDITURE||55655||55586|
|||---------||---------|
|EXCESS OF INCOME OVER EXPENDITURE||£13414||£21522|
|||=====||=====|
PAGE V
## SUTTON BINGHAM SAILING CLUB CONSOLIDATED
O F F I C E R ’ S P E R S O N A L N O T E S