HEL@A HELOA Fln•ncial Statements Forthe Year8nd 31 March 2024
HELOA Contents page HEL@A Pagg Administration information Trustees Report 2-5 Audit Report 6-8 ststement of Financial Activities Balance Sheet 10 Notes lo the accounts 11-13
HELOA General Inforniation For thg year ended 31 March 2024 HEL@A Charlty registratlon number England and Wales Scotland 1182953 SC050285 Cornpany number CE017172 TNslee8 F Curry A Whitham H Goodwin R Cuccia A Slater-McGill A Jackson S Jong G Green B Williams K Blemings E Lloyd-Davies V Bannerman S Coogans C Smith L Williams Vice Chair (Finance) Vice Chair (Memberships & Admin) Vice Chair {Comms) Vice Chair IPartnershipsl Vice Chair IGovern8n¢e & Policy) Vice Chair (Group Development) Anglia Group Chair London Group Chair Midlands Group Chair North East Group Chair North West & Nl Group Chair Scotland Group Chair South East Group Chair South West Group Chair Wales Group Chair Chalr S Litllehales Ifomerfy R Kaurl Reglstered Offlc8 Edge Hill University St. Helens Road Ormskirk L39 4QP Auditor Bick Accountants Ltd 52 Longbrook Street Exeter EX4 6AH Bank Barclays Bank UK PLC 1 Churchill Place London E14 5HP Page 1
HELOA Trusloes Report For the year ended 31 March 2024 The Trustees present their report and audited financial statements of the charity for the year end&J 31 March 2024. The Iruslees have adopted the provisions of the Statement of Recommended Practice ISORP) Accounting and Reporting by Charitie5" in preparing the annual report and financial slatements of the charity. HEL@A The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reportt"ng Standard applicable in the UK and Republic of Ireland published in October 2019. Charity registration number England and Wales Scotland 1182953 SC050285 Company number CE017172 Prlncipal offlce Edge Hill UnNersty Sl. Helens Road Omiskirk L39 4QP Trustoes of the charlty The Iruslees who have served during the year and since the year end were as follows.. Chair S Littlehales (formerly R Kaurl Vice Chair (Finan) F Curry Vice Chair (Training} EDay Vice Chair (Memberships & Admin) A Cooper A Whitham A Cotterill H Goodwln J Clare R Cuccia Vice Chair (Governance & Policy} K Filirnon A Slater-McGill VI Chair (Group Development) A Jackson Anglia Group Chair S Jong London Group Chair A Hope G Green S Joesbury B Williams P Cook K 81emings E Lloyd-Davies C Fraser V Bannerman S Coogans C Smith A Jackson L Williams Resigned September 2024 Resigned July 2024 Appointed July 2024 Resigned January 2024 Appointed January 2024 Resigned April 2023 Appointed April 2023 Resigned December 2023 Appointed September 2023 Vice Chair {Comms) Vice Chair IPartnership$) Resigned January 2024 Appointed January 2024 Resign September 2023 App)inted October 2023 Resigned February 2024 Appointed February 2024 Midlands Group Chair North East Group Chair North Wesl & Nl Group Chair S¢otland Group Chair Resigned June 2024 Appointed June 2024 South East Group Chair South West Group Chair Walès Group Chair Resigned May 2023 ApFJointed May 2023 Page 2
HEL@A Objectlve$ and activities HELOA'S main purpose is to support prospective students to access higher education, thereby advancing education in all subjects offered at degree level. HELOA provides training and development opportunities lo ils higher education institution members and, through ils events and newsletter, act as a neOrk for sharing best prath'ce. Mlsslon We are a professional Higher Education association, providing a public service by.- Supporting our members lo help students make infom)ed decisions,. Developing opportunities to enable our members lo excel in their careers.. Providing a forum for sector-relevant bodies and our members to interact,. Repiesenting the values of our members to a wder audience. V181on Our members are and will be professional, passionate and engaged advocates for higher education, helping potential students make an informed decision about their future in education by provIng hKJh-qualrty information, adVe andlor 9uidance. Values Every potential student has the right lo make informed decisions about their future,. Higher Educab'on providers must support those students with the ability lo participate to gain access to their courses.. Our members are key stakeholders in infomiing potential students about their higher education options", We are a democratic, member-led association with a commitment to engaging and developing our membership through a netYrk of national and regional Groups.. The sharing and celebration of best practice for providing high-quality inforMatK, advice. and guidance is core lo our success. Stakeholders, such as parents. teachers, and careers advisors, are better able to help potential students if they are thernsees better informed about higher education ODlions. Public benfrfit statement The trustees have had regard to the Charity Commisstons guidance on public benefit. Main activities undertaken lo further the charity's purposes for the public benefit Provide seclor-leading training and best-praeb'ce sharing opportunitres for our members,. Work with third-party organisations to develop meaningful partnerships. Strat icRe ort Achievornents and Perfomian¢e Strategic priorities 2024 to 2026 1. Understand the growth of HELOA and strengthen our stability to ensure the delivery of charitable objectNes. 2. Maintsin ané grow meaningful partnerships wrth third-paty organisations al national level and identify more group-level partnerships. 3. Continue lo provide sector-leading training. best-practice sharing and netsvorking OPFrf)rtunilies for our members that are accessible and informative. 4. Engage with. understsnd. and learn from our members to improve our relevance and purpose. 5. Raise the profile of HELOA'S work and that of our members internally and externally. Update on Strategic priorltles.. 1. The UK Executive along with the office and UKC revmv the ODP at regular intervals to track progress 8gain$t our current strategy and projects. The strategic aims are FIAG rated annually and a new strategy was approved at AGM 2024. We review the risk gIster annualty to ensure we are aware of and ¢an mits'gate against any risks lo the organisalion. The Office Assistant's hours were increased in October 2023 to support the growth of HELOA membership and ensure resourcing of fundamental finance tasks. Membership fees were approved lo be increased for September 2024 onwards to ensure future financial stability of the ¢harity. 2. New partnerships were fomied to reflect feedback from membership and existing partnerships recognised tormally. These included supporter agreements with long-standing partner UnTI asterDays. and new partners Zero Gravty, Save the Student, The Brilliant Club and IDP connect. Strategic Partnerships were renewed with UCAS. The Student Room. The Student Loans Company and FindAUniversity. Page 3
HEL@A 3. In 2023-24 our Training team delivered a full calendar of in-person events. New Practitioner and Professional Development Conference events received approval from the CPD accredilatDn serVe in addition to two group training events. 4. The membership tracker allows us to look al individual and inslitulional engagement as well as local and national engagemenl. We use data to engage our members and work collaboratively wbth prirnary contacts to ensure they take full advantsge of membership benefits. We piloted the AGM online as voted for by members in 2023 AGM. Engagement was successful a¢ross all pre-agreed metrics arsd the fomiat will be reviewed after a second year of the pilot in 2025. 5. The chalr and members of the executive regularly attend consultation and advisory boards and the chair remains a pemianent member of the UCAS council. Some of the surplu$ spend was committed to new videography assets to help raise the profile of HELOA'S work both internally and externally Flnancial Rgview Ovorview of the year We started the financial year with our reseNes intact. Membership fees Despite the rising OFerating costs of the associalK)n due to rising inflation and an 85% increase in mernbership since 2016, there has been no increase to the membership subscription fees since 2016. In October 2023. the trustees voted to increase membership fees effecbve from September 2024 membership renewals by 25Yo rounded lo the nearest pound. with increases in line with CPI thereafter. This was presented to the membership at the January 2024 AGM and accepted. This increase was reflected in the proposed 2024125 budget that was accepted at AGM, to sustain necessary reserves for upfront costs of Conference, in addition lo invesb'ng in all other areas of HELOA. staffing costs Through a risk-based review of the Finance team and its responsibilities, il was identffied that invoicing which had previously been the sPonsIbl11ty of the Office learn before il moved to Edge Hill, should return to the Office as was originally intended. Voluntsry Finan manager roles had since been created lo fulfil invoicing for training events and chase outstanding payments, with the support of the VC Finantr, who was also responsible for consolidating payments in Sage accounting sothvare each week. The risks of core business activity not being carried out due to illness, capacity, and v8¢an¢ies held in the team and the need to reduce the UKC have resulted in an agreed increase in hours of the Office Assistant from 0.4138 IFTEI to 0.6 FTE from wlc 30th October 2023. This addrtional increase in cost over 6 months, while not budgeted into the 2023124 spend, was affordable due to the deveiopment fvnd. The increased hours have been budgeted into the 2024125 budget. UKC The UKC returned to meetings in per50n for 2023124 and included an executive committee planning meeting the day before the UKC meeting in December. We will be further reducing the budget for UKC in 2024125 to reflect the need lo maximise funds available to subsidise value for money for our training events and membership, while actual costs of providing HELOA events and support rise. A meeting owl was approved as a purchase to facilitate better hybrid meetings, aiding keeping travel costs of UKC down. Training events While training events priS were increased to ensure that they We sustainable for HELOA to deliver. leading to hher than projected income of an additional 13%, the costs of events exceeded the projection by 16%, not including future deposits for 2024125 events. The shortfall, made by National Conference, was offset by the significant in¢ome generated by the Partnerships Team through sponsors and partnerships attending Conference. The new VC (Training) has worked closely with the VC (Finance) lo try and forecast a more accurate budget for events for 2024.25. The cost of UKC supporting conference has been added to the training budget expenditure to reflect the whole cost of running conference including staffing. Thts is al$0 reflected in the decrease of the UKC budget for 2024125. Page 4
HEL@A Groups A significant uplift was allocated to Groups in 2023124 a$ part of the surplus allocation. However, year on year, group spend is signrficanlly below the amount asked for. For 2024125, the allocation has been reduced, while still providing an uplift of over 54¥0 on the totsl amount spent by groups in 2023124. This will be managed centrally through the Group Chairs overseen by VC (Groups) with more transparent reporting provided across all group trustees by the Finance manager, whose lime rf rediwted from previously Developmental activty An increase has been approved for the Communications and Marketing budget, to allow implementation of a website accessibility review that was recommended as part of the EMBED EDI consultancy that was conducted as part of our surplus spend. The new VC (Communicats'ons) will lead on this work in 2024125. Re8erveg Policy HELOA carries reserves of approximately £100.000. This is reqUId to manage outgoing$, for example. the National Conference musl be paid for before the event takes pla and income received from invoicing members is received afterwards. structure, Govgrnance and Management The Chanty is a Charitable Incorporated Or9anisation (CIO) with an assClatn governing document. This was registered in England and Wales on 12 April 2019. The HELOA trustees comprise the UK Executive Committee (Chair and 7 Vice Chairs) and the Chairs of the nine HELOA Regional groups. Each post has a term of three years. When a post becomes va¢anl, the membership are invited lo stsnd for election lo post. Member institutions receive a copy of the supporting statement from each candidats and the primary contact from each member institution is invited to vote on behalf of their institution. Trusteeg Responsibilities The Iruslees are responsible for preparing the Trustees, Annual Report and the financial ststements in a¢cordance with applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Praclicel. The law applicable to charities in England and Wales requi$ the trustees to prepare the financial statements for each financial year which give a true and fair view of the stale of affairs of the charity and of the incoming resour¢es and application of resoUe$ of the charity for that period. In preparing these financial statements, the trustees are required to.. - Select suitable accounting policies and then apply them consistently,. - obseNe the methods and principles in the Charities SORP 2019 IFRS 1021.. make judgements and estimates that are reasonable and prudent., stale whether applicable accounting standards have been followed, subject to any malerial departures disctosed and explained in the financial stalemenls., prepare the financial ststemenls on the going ¢oncem basis unless il 1$ inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that diselose with reasonab accuracy al any time the financial position of the charity and enab them lo ensure that the linancial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking asonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom goveming the preparation and disseminab'on of financial statements may differ from legislation in other jurisdictions. S Llttlehales Ifomerfy R Kaurl 27th September 2024 Page 5
Independent Auditofs Report to the Trustees of HELOA Oplnlon We have audited the financial ststements of HELOA {Ihe 'charity'l for the year ended 31 March 2024 which comprise Ststement of Financial Activities, Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Aecounling Practi1. In our opinion the financial statements.. ' give a true and fair view of the state of the charity's affairs as al 31 March 2024, and of its incoming resources and applicab'on of resources. for Ihe year then ended-, have been propedy prepared in accordan with United Kingdom Generally Accepted Accounting Practu- and have been prepared in accordance with the requirements of the Charities A¢t 2011. Basis for oplnlon We conducted our audit in accordance with Inlemalional Standards on Auditing IUKI {ISAs IUKII and applicable law. Our responsibilities under those standards are further described in the Auditoi's respon$ibilitie5 for the audit of the financial statements section of our report. We are independent of the charty in accordance with the ethical requirements that are relevant lo our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relatlny to going concern We have nothing to report in respect of the following matters in relation to which the ISAS IUKI require us lo report lo you where.. . the Iruslees, use of the going concern basis of accounting in the preparation of the fi'nancial statements is not appropriate", or the trustees have not disclosed in the financial statements any identified material uncertalnties that may ¢asl signifi'cant doubl about the charity's ability lo continue lo adopt the going concem basis of accounting for a period of al least twelve months from the date when the financial statements are authorised for issue. Othgr inforniation The trustees are responsible for the other infofmation. The other information comprises the informab'on included in the trustees, annual report, other than the financial statements and our audilols report Ihereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In ¢onnection with our audit of the financial statements, our responsibility is to read the other information and. in doing so, consider whether the other information is materialty inconsistent with the financral slalements or our knowledge obtained in the audit or olhetwise appear5 to be materially misstated. If we identify such material inconsistencies or apparent material misstalemenls, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other infomialion. If, base(l on the work we have performed. we conclude that there is a material misslalement of this other information. we are required lo reFy)rt that fact. We have nothing to report in this regard. Page 6
Matters on whlch we are requirod to report by exception We have nothing lo report in respect of the following matters in relation lo which the Charitres IAc¢ounls and Reports) Regulations 2008 require us to report to you if, in our opinion.- the inforrnalion given in the financial statements is inconsistent in any material respect with the Iruslees. port,. or • sufficient accounts'ng records have not been kept.. or the financial slatemenls are not in agreement with the accounting records,. or • we have not received all the informab'on and explanations we require for our audit. Responsibilities of trustees As explained more fully in the trustee$, responsibilities statement set out on page 5, the trustees are responsible lor the preparation of financial statemen15 which give a true and fair view, and for such Internal control as the Iruslees determine is n&essary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the finanei81 statements, the trustees are responsible for assessing the charity's ability lo continue as a going concem, disclosing, as applicable, matters related lo going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the ¢harty or lo cease operations, or have no realistic alternatwe but lo do so. Auditor's responslbllltlo8 for thg audit of the flnanclal staternents We have been appointed as auditor under section 145 of the Charities Act 2011 and report in ace4)rdan¢e with regulations made under section 154 of that Act. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstalemenl, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit COf7ducted in accordance with ISAS IUK} will always detect a material misstatement when il exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to inffuence the economic decisions of users taken on the basis of these financial statements. Irregularites, including fraud, are instances of non-compliance with laws and requlalions. We design procedures in line with our responsibilrtes, outlined above, lo delecl material misstatements in respect of irregularitues, including fraud. The extent lo which our procedures are capable of detecting irregularities, including fraud is detailed below.. Because of the inherent limitations of an audit. there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial ststements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, a$ we will be less likety to become aware of instances of non<ompliance. The risk is also greatsr regarding irregularitess o¢¢uring due to fraud rather than error, as fraud involves intentional concealment. foryery, collusion, omission or misrepresentation. A fvjrther description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at.. www.fr¢.org.ukJauditorsresponsibilities. This description forms part of our audilorfs report. Page 7
Use of our ieport This report is made solely to the charity's trustees, as a body, in accordance th Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's Iruslees those matters we are required to stale to them in an auditor's reFx)rt and for no other purpose. To the fullest extent permitted by law, we do not aCpt or assume responsibility lo anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed. John Bick FCCA For and on behalf of Bick Accountants Ltd Chartered Accountants 52 Longbrook Street EXETER EX4 6AH 18th O¢tober 2024 Page 8
HELOA Slatemont of Financlal Actlvltlos For the year ended 31 March 2024 HEL@A 2024 2023 Unrestrlcted R•strictod funds funds Total Total INCOME Nole SUBSCRIPTIONS 101,344 101,3 93,735 ANNUAL CONFERENCE 134.425 134,425 132,715 TRAINING COURSES NPC & PDC 71,910 71,910 44,710 MISCELLANEOUS Bank Inte$t Miscellaneous 25 PARTNERSHIPS 26,560 26,560 15,975 TOTAL INCOME 334,239 334,239 287,160 EXPENDITURE UK COMMITTEE Travel and Subsistence 20,193 20,193 24,788 HELOA OFFICE Operating Costs Loss on disposal of fixed assets Depreciation 81,908 81.908 72,679 1.631 1.631 1,281 ANNUAL CONFERENCE 140,909 140,909 138.330 TRAINING COURSES 55,262 55,262 37,536 GROUP SUPPORT 19,084 19.084 14.734 MISGELLANEOUS Auditors remuneration Legal and professional Bank charges Other Bad debts 5,300 5,300 4,900 4.909 102 3,811 102 173 102 173 TOTAL EXPENDITURE 324.562 324.562 303,073 Net incomellexpenditurel for tho yoar Total funds brought forward 108.822 108,822 124,735 Total funds carried forward 118499 118499 108 822 Page 9
HELOA Balance Sheet For the year ended 31 March 2024 HEL@A 2024 2023 Nots Flxed assets Tangible assets 1.981 2.563 Current as8ets Trade debtors Prepayments and accrued income Cash at bank 2,164 23,287 116,492 141.943 9,866 6,336 112,528 128,730 Crodltor8: Amounts falling due within one year 9 25.425 22,471 Net current assets 116.518 1C6,259 Nel assets 118499 108822 R•prgsontod by UnTeslricled fvnds Restricted funds Total funds of the Charfty 118,499 108,822 118499 108822 Approved by the Trustees on 27th September 2024 and signed on their behalf by S Littlehala8 (formerly R Kaurl. Chair F Curry, Vice-chair (Finance) Page 10
HELOA Notès to thg account8 For the year ended 31 March 2024 HEL@A 1) Summary of slgnlflcant accounting pollcles a) Gongral Information The Charity is a charitable incorporated org8nis8tion. Inr)rated in England and Wales. The address of ils registered office is". Edge Hill University Sl. Helens Road Omiskirk L39 4QP bl Basls of preparatlon The financi81 statements have been prepared in accordance with the Charities SORP FRS 102 8Fplicable lo charities preparing their accounts in accordance with FRS 102, the Financial Reporting Stsndard appluble in the UK and Republic of Ireland, the Companies Act 2006 and UK Generally Accepted Pracliee as it applies from 1 January 2019. The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised al historical cost or transaction value unless otherwise ststed in the relevant accounting policy note. The financial statements are presented in pound sterling 1£) and rounded to the nearest pound {£1. ¢} Income rocognltlon Income is recognised in the Slalemenl of Financial Activities {SoFAI when the charity becomes entltled to the resources, it Is more likely than not that the trustees will receive the re50urce$, and the monetary value can be measured with sufficient reliabilty. d) Expendlturo recognltlon Ail expenditure is aceounled for on an accruals basis and has been cl85sified under headings th81 aggregat8 all costs related to the category. Expenditure is recognisod where there is a legal or constructive obligation to make payments to third parties, il 1$ probable that the settlgment will be required and the amount of the obligation can be measured reliably. el Tangiblo fixed a$sots Tangible fixed assets a slated at cost less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable lo making the asset eapable of operating as intended. DepCiall0n is provided on all tangible fixed assets, al rates calculated lo write off the cost. less estimated residual value, of each asset on a systematic basis over ils expected ussful life as follows.. Computer equipment- 33.30A straight line method fj Dobtors and crèditors rncoivablelpayable within ono yoar Debtors and creditors with no slated interest rate and re1vable or payable wfthin one year are recorded al transaction price. Any losses arising from impairment are recognised in expenditure. g) Going concorn The financial statements have been preparod on a going concem basis as the Iruslees believe that no material uncertainties exist. The ITUStees have considered the level of funds held and the expected level of income and expenditure for 12 months from aulhorising these financial statement. The budgeted income and expenditure is sufficient wtth the level of reserves for the charity lo be able to continue as a going concern. Page 11
HELOA Note8 to th8 accounts For the year ended 31 March 2024 HEL@A 21 Incomlng rèsources 2024 2023 Subsuiptions Annual Conference Training Courses- New Practitioners & Professional Development Other Partnerships Total income before investments 101,344 134,425 71,910 93,735 132,715 44.710 25 15,975 287 160 26.560 3) Investment income 2024 2023 Bank interest 4) Auditors romungration 2024 2023 Non-statulory audit Other financial seNi¢es Sothvare support 2,500 2.500 300 2,300 2,300 300 4900 51 Trustee remunoration No trustees were paid any remuneration or benefft5 from employment directly or through a related entity during the year. 6) Trustee expenses Expenses lotalling £8,262 were incurred by 24 Trustees to be reimbursed during the year12023 £17,450 by 23 Trusleesl. The majonty of these expenses related to the reimbursement of travel. subsistence and stab'onery costs. 7) Tanglble flxed assets Computer equlpment Totol Cost Al 1 April 2023 Additions Disposals At 31 March 2024 Depreclation At 1 April 2023 Charge for the year Eliminated on disposal Al 31 March 2024 Net Book Value At 31 March 2024 At 31 March 2023 4,226 1,049 4,226 1,049 5.275 5.275 1,663 1,631 1,663 1,631 3,294 2,563 Page 12
HELOA Notes to the accounts For the year ended 31 March 2024 HEL@A 81 Debtors ond prepayments 2024 2023 Debtors Prepayments Accrued income 2.164 23,287 9.866 5,996 340 91 Credltors: Amounts falllng due wlthin one year 2024 2023 Accounts payable Accruals 1,990 23,435 1,445 21,026 10) Related party transa¢tlons There were no related party transactions during the year. other than trusl8e expenses, disclosed in note 612023 - £nill Page13