Trustees’ Annual Report for the period
From 1 November 2021 to 31 October 2022
Charity name: Gwenddwr Carnival, Show and Sports
Charity registration number: 1182896
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is the advancement of agriculture for the public benefit by (i) the encouragement of skill and industry in agriculture and in allied trades, craft and professions connected with the rural economy, and (ii) the demonstration, exhibition and showing of livestock, crafts, products, methods and processes connected with agriculture and agricultural education. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity of the charity is to hold an annual agricultural show. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In preparing and carrying out the above activity, the Trustees have been aware of and acted according to the guidance issued by the Charity Commission on public benefit. |
| Ethos of the charity | Para 1.38 | Everyone who contributes to the organisation and management of our annual Show, does so on a voluntary basis. As well as the Show Committee (which comprises nine members), local people always rally round to help as the day of the Show approaches, and on the day itself. This is significantly in keeping with the stated ethos of our charity, which is to promote community cohesion by (i) engaging and bringing together people from Gwenddwr and its surrounding area; (ii) supporting the local social and community infrastructure; (iii) developing links with local groups whose objectives are similar to our own. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | After a hiatus during lockdown – when Gwenddwr Show had to ‘go online’ – we were able to return to our traditional format on 30 July 2022. The day may not have been sunny but spirits were high and attendance seemed to have been boosted by the long wait. Some new activities for children and adults, added to the programme, were well-received. With bumper entry to most competitions, from sheep, pony and dog sections to craft, cookery, photography, flowers and horticultural classes in the marquee, feedback after the event indicated that the 2022 Show had returned to full strength and popularity in the local community and beyond. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Funds are markedly more healthy this year, with income exceeding outgoings. A single large donation made a significant difference to income. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees are conscious that all spending must be in line with the aims of the Charity. Some capital expenditure (tentage) has been considered but a decision has been deferred. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | The Governing document for Gwenddwr Carnival, Show and Sports is its constitution, formulated in January 2018, amended in April 2019, and kept under regular review. |
| How is the charity constituted? |
Para 1.25 | This is a Charitable Incorporated Organisation (‘CIO’). |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee of nine includes eight who are also Trustees, mostly willing volunteers who have been recruited to ensure that we can access a range of skills, experience and knowledge. Most (though not all) have farming connections, and all either live in, or have strong links with, the village of Gwenddwr and its surrounding area. |
Reference and Administrative details
Charity name
Gwenddwr Carnival, Show and Sports
Other name the charity uses ‘Gwenddwr Show’ Registered charity number 1182896 Charity’s principal address Ynyswye, Erwood, Builth Wells, Powys, LD2 3YT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Edwin Jones | ||||
| Katrina Atkins | ||||
| Lyn Jones | ||||
| Celia Jefferies | Chair | |||
| Jo Crabtree | ||||
| Vicky Morgan | ||||
| Pam Banks | ||||
| Haydn Powell | Treasurer | |||
| SallyGriffiths |
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) PAMELA BANKS Position (eg Secretary, TRUSTEE Chair, etc) Date 29.06.2023
RECEIPTS AND PAYMENTS ACCOUNTS FOR GWENDDWR CARNIVAL, SHOW AND SPORTS, CHARITY NUMBER 1182896 FOR THE PERIOD OI/1112021- 3111012022 RECEIPTS Funds to the nearest £ 569 3,070 1,042 289 452 475 429 27 15 Last year to the nearest £ 111 25 Advertisers/sponsors Vice President donations Gate Entry fees for competitions Live weight and auction Raffle Stalls etc. on the day Miscellaneous donations Miscellaneous receipts (from last year; sale of mugs) Total receipts 6,368 136 PAYMENTS Approved donations Annual dinner Preparatory expenses (advertising, printing, licences, insurance postage etc.) Equipment hire charges and attendance fees Rosettes, cups Prize money (field) Show day expenses (flowers, lunches and teas, gifts) Miscellaneous outlay (last year/mugs/equipment/token/correction) Bank char es 100 60 911 20 1,780 771 1047 141 20 Total payments 100 Net of recelpts over payments (= proflt or loss for the ear) 4,750 BANK ACCOUNTS Year ending 31 Oct '22 24,521 46 Year endlng 310rt'21 22,884 46 Current account ital Business Reserve Total bank funds (A) Net of cash funds in bank (this year- last year) Cheques written but not yet presented + other debts (B) Net of uncommitted cash funds in bank (A-B) Ca 24,567 22,930 24,567 22,930 INVESTMENT ASSETS Cash Out Bond {0) (o) MATERIAL ASSETS: caravan; two marquees; three gazebos; small toys for children's tent; box saleable mugs, set perpetual trophies SIGNED ON BEHALF OF ALL THETRUSTEES: Slgnature Prlnt name Date of approval 14dxoJ FoFIL 2¥L123.