## **Trustees’ Annual Report for the period** ## **From 1 November 2021 to 31 October 2022** ## **Charity name: Gwenddwr Carnival, Show and Sports** ## **Charity registration number: 1182896** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is the
advancement of agriculture for the public
benefit by
(i) the encouragement of skill and industry in
agriculture and in allied trades, craft
and professions connected with the rural
economy, and
(ii) the demonstration, exhibition and
showing of livestock, crafts, products,
methods and processes connected with
agriculture and agricultural education.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activity of the charity is to hold an
annual agricultural show.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In preparing and carrying out the above
activity, the Trustees have been aware of
and acted according to the guidance issued
by the Charity Commission on public benefit.| |Ethos of the charity|Para 1.38|Everyone who contributes to the
organisation and management of our annual
Show, does so on a voluntary basis. As well
as the Show Committee (which comprises
nine members), local people always rally
round to help as the day of the Show
approaches, and on the day itself. This is
significantly in keeping with the stated ethos
of our charity, which is to promote
community cohesion by
(i) engaging and bringing together people
from Gwenddwr and its surrounding area;
(ii) supporting the local social and
community infrastructure;
(iii) developing links with local groups whose
objectives are similar to our own.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|After a hiatus during lockdown – when
Gwenddwr Show had to ‘go online’ – we
were able to return to our traditional format
on 30 July 2022. The day may not have
been sunny but spirits were high and
attendance seemed to have been boosted
by the long wait. Some new activities for
children and adults, added to the
programme, were well-received. With
bumper entry to most competitions, from
sheep, pony and dog sections to craft,
cookery, photography, flowers and
horticultural classes in the marquee,
feedback after the event indicated that the
2022 Show had returned to full strength and
popularity in the local community and
beyond.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Funds are markedly more healthy this year,
with income exceeding outgoings. A single
large donation made a significant difference
to income.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees are conscious that all spending
must be in line with the aims of the Charity.
Some capital expenditure (tentage) has
been considered but a decision has been
deferred.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|The Governing document for Gwenddwr
Carnival, Show and Sports is its constitution,
formulated in January 2018, amended in
April 2019, and kept under regular review.| |How is the charity
constituted?|Para 1.25|This is a Charitable Incorporated
Organisation (‘CIO’).| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee of nine includes eight who
are also Trustees, mostly willing volunteers
who have been recruited to ensure that we
can access a range of skills, experience and
knowledge. Most (though not all) have
farming connections, and all either live in, or
have strong links with, the village of
Gwenddwr and its surrounding area.| ## **Reference and Administrative details** Charity name Gwenddwr Carnival, Show and Sports Other name the charity uses ‘Gwenddwr Show’ Registered charity number 1182896 Charity’s principal address Ynyswye, Erwood, Builth Wells, Powys, LD2 3YT ## **Names of the charity trustees who manage the charity** |1
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Edwin Jones|||| ||Katrina Atkins|||| ||Lyn Jones|||| ||Celia Jefferies|Chair||| ||Jo Crabtree|||| ||Vicky Morgan|||| ||Pam Banks|||| ||Haydn Powell|Treasurer||| ||SallyGriffiths|||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** PAMELA BANKS **Position (eg Secretary,** TRUSTEE **Chair, etc) Date** 29.06.2023 RECEIPTS AND PAYMENTS ACCOUNTS FOR GWENDDWR CARNIVAL, SHOW AND SPORTS, CHARITY NUMBER 1182896 FOR THE PERIOD OI/1112021- 3111012022 RECEIPTS Funds to the nearest £ 569 3,070 1,042 289 452 475 429 27 15 Last year to the nearest £ 111 25 Advertisers/sponsors Vice President donations Gate Entry fees for competitions Live weight and auction Raffle Stalls etc. on the day Miscellaneous donations Miscellaneous receipts (from last year; sale of mugs) Total receipts 6,368 136 PAYMENTS Approved donations Annual dinner Preparatory expenses (advertising, printing, licences, insurance postage etc.) Equipment hire charges and attendance fees Rosettes, cups Prize money (field) Show day expenses (flowers, lunches and teas, gifts) Miscellaneous outlay (last year/mugs/equipment/token/correction) Bank char es 100 60 911 20 1,780 771 1047 141 20 Total payments 100 Net of recelpts over payments (= proflt or loss for the ear) 4,750 BANK ACCOUNTS Year ending 31 Oct '22 24,521 46 Year endlng 310rt'21 22,884 46 Current account ital Business Reserve Total bank funds (A) Net of cash funds in bank (this year- last year) Cheques written but not yet presented + other debts (B) Net of uncommitted cash funds in bank (A-B) Ca 24,567 22,930 24,567 22,930 INVESTMENT ASSETS Cash Out Bond {0) (o) MATERIAL ASSETS: caravan; two marquees; three gazebos; small toys for children's tent; box saleable mugs, set perpetual trophies SIGNED ON BEHALF OF ALL THETRUSTEES: Slgnature Prlnt name Date of approval 14dxoJ Fo￿FIL 2¥L123.