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2022-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2021 to 31[st] March 2022

Charity name: The Haslemere Youth Hub

Charity registration number: 1182842

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To help children and young people, especially but
not exclusively through leisure time activities, so as
to develop their capabilities that they may grow to full
maturity as individuals and members of society.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17
and 1.19		 In accordance with the charity’s lease with Waverley
Borough Council the permitted use of the building is
as a “youth centre and associated café to include
community activities taking place at the property for
the benefit of the local community including both
those provided directly by the Tenant (Haslemere
Youth Hub) and those permitted by it.” Users are,
therefore, limited to clubs/organisations that provide
activities/facilities/advice for youths up to the age of
18 years old. But in relation to a young person with
Special Educational Needs this is increased to 25
years old as the Children and Families Act 2014
defines a‘young person’as being aged 16-25.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 During this year the Trustees have had regard to the
Charity Commission’s guidance on public benefit in
providing a facility for the children and young people
of Haslemere, and its surrounding area as there is
no similar facility available.
These activities were, once again, curtailed due to
Government Covid-19 restrictions on the opening of
community buildings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 The building was closed for a few months during this
year, due to Government restrictions on Covid-19
opening of community buildings, so volunteers were
either not needed or unable to be in the building.

Page 1 of 5

Since then the charity has found it difficult to get volunteers as it is finding people have either had to return to paid employment, or until recently were reticent to be in a community building.

Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 There are about 30 community clubs/organisations
that provide a multitude of activities/facilities/advice.
These were curtailed, again, due to Government
restrictions on Covid-19. However, most have
returned since the facilities have been fully reopened
and some activities are proving even more popular.
Unfortunately we are also finding there is more need
for support to children’s mental health.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The main achievement against objectives set this
year has simply been to remain open when we have
been able to do so, while following Government
Covid regulations, so that the charity can provide a
facility where people feel safe and welcome to come
for their children’s activities, help and advice.
Performance of fundraising
activities against objectives
set		 Para 1.41 The charity was unable to hold fundraising activities
this year. However, Haslemere Town Council did
give a revenue grant of £5,000 towards the rent of
£21,000 payable to Waverley Borough Council.
Investment performance
against objectives		 Para 1.41 N/A
Other None

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 When Government Covid regulations restricted the
opening of community buildings again the trustees
were concerned about continuing to pay ongoing
overheads. However, at the year-end trustees were
pleased to see that funds were healthier than they had
thought they might be.
Statement explaining the
policy for holding reserves
statingwhytheyare held		 Para 1.22 Restricted Funds are held for:
•specifics mentioned in donations received
•known large expenditure that is due to be incurred
Amount of reserves held Para 1.22 Overheads (rent/utilities etc.) £10,500
Staff £5,000
Projects (e.g. refurb toilets) £3,732
In addition to these earmarked reserves of £19,232
the charity has £25,205 of general reserves.

Page 2 of 5

Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None are currently foreseen but, as was necessary
during this year, Government Covid-19 restrictions
once again impacted the operation of the building. The
trustees are aware that effort needs to be put into
more fundraising events.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s funds come from:
•hirers of the various studios/rooms in the building
•donations from supporters
•grants to complete specific projects
•monies raised from The Hub’s own fund-raising
activities
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Due to Government Covid regulations the facility had
to close for 3 months of this year. On re-opening
attendances group/class numbers had to be restricted.
The café was also under-used with people less
comfortable in socialising. We also lost the supplier of
sandwiches/wraps etc which reduced café income.
This loss was due to the supplier unable to find
drivers. This is an ongoing problem as other
companies are unwilling to supply relatively small
orders.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Four trustees were appointed as being known to have
an interest in providing a youth facility. The chairman
and honorary treasurer were appointed at the first
meeting of trustees on 12th May 2019. One trustee
stepped down in January 2022. Another was
appointed at the trustees meeting on 15thMarch 2022.
There is no limit to the number of trustees that may be
appointed.

Page 3 of 5

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 As well as the four trustees there are two part-time
managers who are responsible for the day-to-day
usage of the building by hirers, the running of the
building and the associated users’ café. There is one
further worker who assists with youth activities and
running the café. All three are self-employed. They are
all also DBS checked and have undertaken courses in
first aid, chaperoning, counselling, safeguarding, and
Level 2 for Food Safety and Hygiene for Catering.
Relationship with any
related parties		 Para 1.51 None
Other None

Reference and Administrative details

Charity name The Haslemere Youth Hub
Other name the charity uses None
Registered charity number 1182842
Charity’s principal address St Christopher’s Road
Haslemere
Surrey
GU27 1DQ

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
Carole King Chairman
James Edwards
Laura Musco Treasurer
Alison Rose 1.4.21 – 4.1.22
Gerard Hall From 15thMarch Servingtrustees

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Carole King
James Edwards
Laura Musco
Alison Rose 1.4.21 – 4.1.22
Gerard Hall From 15thMarch

Page 4 of 5

Funds held as custodian trustees on behalf of others

Description of the assets held in this
capacity		 N/A
Name and objects of the charity on
whose behalf the assets are held and
how this falls within the custodian
charity’s objects		 N/A
Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser NONE Name of chief executive or names of senior staff members (Optional information) NONE

Exemptions from disclosure

Reason for non-disclosure of key personnel details N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Carole King Laura Musco Position (eg Secretary, Treasurer Chair, etc)[Chairman ] Date

Page 5 of 5

Charity Name Ch THE HASLEMERE YOUTH HUB 11

3

Receipts and payments acco

For the period from 5th April 2021

To

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £ to the nearest £

A1 Receipts

----- Start of picture text -----
Donations 4,541 2,000 -
Grants - 5,000 -
Room hire 34,510 - -
Party hire 5,662 - -
Advertising 21 - -
Café 14,585 - -
Activities 3,282 - -
62,601 7,000 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 62,601 7,000 -
A3 Payments
Administration 28,753 14,000 -
Property 27,555 1,091 -
Café 4,198 - -
Activities 882 - -
Sub total 61,388 15,091 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 61,388 15,091 -
Net of receipts/(payments) 1,213 - 8,091 -
A5 Transfers between funds - - -
A6 Cash funds last year end 23,992 27,323 -
Cash funds this year end 25,205 19,232 -
----- End of picture text -----

Section B Statement of assets and liabilities at the end of

Unrestricted
Categories Details funds
B1 Cash funds CAF Bank
Cash held		 Total cash funds to nearest £
25,104
101
25,205
(agree balances with receipts and payments
account(s))		 OK
Unrestricted
funds
B2 Other monetary assets Details
None		 to nearest £
-
Fund to which
B3 Investment assets Details
None		 asset belongs
Fund to which
B4 Assets retained for the Details
Kitchen		 asset belongs
charity’s own use Café
Ofce
Sports/activities
Computer Room
General
Garden		 equipment
Fund to which
B5 Liabilities Details
None		 liability relates
Signed by one or two trustees on
behalf of all the trustees		 Signature Print N
Carole King
Laura Musco

harity No 182842 ounts CC16a

31st March 2022

Total funds Last year

to the nearest £ to the nearest £

----- Start of picture text -----
6,541 17,102
5,000 12,500
34,510 10,219
5,662 - 160
21 80
14,585 2,767
3,282 -
69,601 42,508
----- End of picture text -----

----- Start of picture text -----
- -
- -
- -
69,601 42,508
42,753 27,474
28,646 31,177
4,198 1,033
882 69
76,479 59,753
----- End of picture text -----

----- Start of picture text -----
-
-
- -
76,479 59,753
- 6,878 - 17,245
- -
51,315 68,560
44,437 51,315
----- End of picture text -----

----- Start of picture text -----
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
19,232 -
- -
19,232 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
Current value
Cost (optional)
(optional)
- -
Current value
Cost (optional)
(optional)
660
5,306
380
739
703
616
250
Amount due When due
(optional) (optional)
-
Date of
Name
approval
5th July 2022
5th July 2022
----- End of picture text -----

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The Haslemere Youth Hub members of On accounts for the year 31 March 2022 Charity no 1182842 ended (if any) Set out on pages 1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/ 03/ 2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 8 September 2022
Name: Richard Lyon
ssional
or body
(if any):

Relevant professional qualification(s) or body (if any):

Address: Verwood Cypress Way Grayshott GU26 6EZ

Section B Disclosure

1

October 2018

IER

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER