## **Trustees’ Annual Report for the period**
**From 1[st] April 2021 to 31[st] March 2022**
## **Charity name: The Haslemere Youth Hub**
## **Charity registration number: 1182842**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To help children and young people, especially but
not exclusively through leisure time activities, so as
to develop their capabilities that they may grow to full
maturity as individuals and members of society.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|In accordance with the charity’s lease with Waverley
Borough Council the permitted use of the building is
as a “youth centre and associated café to include
community activities taking place at the property for
the benefit of the local community including both
those provided directly by the Tenant (Haslemere
Youth Hub) and those permitted by it.” Users are,
therefore, limited to clubs/organisations that provide
activities/facilities/advice for youths up to the age of
18 years old. But in relation to a young person with
Special Educational Needs this is increased to 25
years old as the Children and Families Act 2014
defines a‘young person’as being aged 16-25.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|During this year the Trustees have had regard to the
Charity Commission’s guidance on public benefit in
providing a facility for the children and young people
of Haslemere, and its surrounding area as there is
no similar facility available.
These activities were, once again, curtailed due to
Government Covid-19 restrictions on the opening of
community buildings.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The building was closed for a few months during this
year, due to Government restrictions on Covid-19
opening of community buildings, so volunteers were
either not needed or unable to be in the building.|
Page **1** of **5**
Since then the charity has found it difficult to get volunteers as it is finding people have either had to return to paid employment, or until recently were reticent to be in a community building.
Other
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|There are about 30 community clubs/organisations
that provide a multitude of activities/facilities/advice.
These were curtailed, again, due to Government
restrictions on Covid-19. However, most have
returned since the facilities have been fully reopened
and some activities are proving even more popular.
Unfortunately we are also finding there is more need
for support to children’s mental health.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The main achievement against objectives set this
year has simply been to remain open when we have
been able to do so, while following Government
Covid regulations, so that the charity can provide a
facility where people feel safe and welcome to come
for their children’s activities, help and advice.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|The charity was unable to hold fundraising activities
this year. However, Haslemere Town Council did
give a revenue grant of £5,000 towards the rent of
£21,000 payable to Waverley Borough Council.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||None|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|When Government Covid regulations restricted the
opening of community buildings again the trustees
were concerned about continuing to pay ongoing
overheads. However, at the year-end trustees were
pleased to see that funds were healthier than they had
thought they might be.|
|Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Restricted Funds are held for:
•specifics mentioned in donations received
•known large expenditure that is due to be incurred|
|Amount of reserves held|Para 1.22|Overheads (rent/utilities etc.) £10,500
Staff £5,000
Projects (e.g. refurb toilets) £3,732
In addition to these earmarked reserves of £19,232
the charity has £25,205 of general reserves.|
Page **2** of **5**
|Reasons for holding zero
reserves|Para 1.22|N/A|
|---|---|---|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None are currently foreseen but, as was necessary
during this year, Government Covid-19 restrictions
once again impacted the operation of the building. The
trustees are aware that effort needs to be put into
more fundraising events.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s funds come from:
•hirers of the various studios/rooms in the building
•donations from supporters
•grants to complete specific projects
•monies raised from The Hub’s own fund-raising
activities|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Due to Government Covid regulations the facility had
to close for 3 months of this year. On re-opening
attendances group/class numbers had to be restricted.
The café was also under-used with people less
comfortable in socialising. We also lost the supplier of
sandwiches/wraps etc which reduced café income.
This loss was due to the supplier unable to find
drivers. This is an ongoing problem as other
companies are unwilling to supply relatively small
orders.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Four trustees were appointed as being known to have
an interest in providing a youth facility. The chairman
and honorary treasurer were appointed at the first
meeting of trustees on 12th May 2019. One trustee
stepped down in January 2022. Another was
appointed at the trustees meeting on 15thMarch 2022.
There is no limit to the number of trustees that may be
appointed.|
Page **3** of **5**
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|As well as the four trustees there are two part-time
managers who are responsible for the day-to-day
usage of the building by hirers, the running of the
building and the associated users’ café. There is one
further worker who assists with youth activities and
running the café. All three are self-employed. They are
all also DBS checked and have undertaken courses in
first aid, chaperoning, counselling, safeguarding, and
Level 2 for Food Safety and Hygiene for Catering.|
|Relationship with any
related parties|Para 1.51|None|
|Other||None|
## **Reference and Administrative details**
|Charity name|The Haslemere Youth Hub|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1182842|
|Charity’s principal address|St Christopher’s Road
Haslemere
Surrey
GU27 1DQ|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Carole King|Chairman|||
|James Edwards||||
|Laura Musco|Treasurer|||
|Alison Rose||1.4.21 – 4.1.22||
|Gerard Hall||From 15thMarch|Servingtrustees|
– Corporate trustees names of the directors at the date the report was approved **Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|Carole King|||
|James Edwards|||
|Laura Musco|||
|Alison Rose|1.4.21 – 4.1.22||
|Gerard Hall|From 15thMarch||
Page **4** of **5**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this
capacity|N/A|
|---|---|
|Name and objects of the charity on
whose behalf the assets are held and
how this falls within the custodian
charity’s objects|N/A|
|Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** NONE **Name of chief executive or names of senior staff members (Optional information)** NONE
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Carole King Laura Musco **Position (eg Secretary,** Treasurer **Chair, etc)**[Chairman ] **Date**
Page **5** of **5**
**Charity Name Ch THE HASLEMERE YOUTH HUB 11**
**3**
## **Receipts and payments acco**
**For the period from 5th April 2021**
**To**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Donations 4,541 2,000 -
Grants - 5,000 -
Room hire 34,510 - -
Party hire 5,662 - -
Advertising 21 - -
Café 14,585 - -
Activities 3,282 - -
62,601 7,000 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 62,601 7,000 -
A3 Payments
Administration 28,753 14,000 -
Property 27,555 1,091 -
Café 4,198 - -
Activities 882 - -
Sub total 61,388 15,091 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 61,388 15,091 -
Net of receipts/(payments) 1,213 - 8,091 -
A5 Transfers between funds - - -
A6 Cash funds last year end 23,992 27,323 -
Cash funds this year end 25,205 19,232 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**||
|---|---|---|---|---|
|**Categories**|**Details**||**funds**||
|**B1 Cash funds**|CAF Bank
Cash held|**_Total cash funds_**|**to nearest £**
**25,104**
**101**
**25,205**||
||(agree balances with receipts and payments
account(s))||OK||
||||**Unrestricted**||
||||**funds**||
|**B2 Other monetary assets**|**Details**
None||**to nearest £**
**-**||
||||**Fund to which**||
|**B3 Investment assets**|**Details**
None||**asset belongs**||
||||**Fund to which**||
|**B4 Assets retained for the**|**Details**
Kitchen||**asset belongs**||
|**charity’s own use**|Café
Ofce
Sports/activities
Computer Room
General
Garden|equipment|||
||||**Fund to which**||
|**B5 Liabilities**|**Details**
None||**liability relates**||
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|N|
||||Carole King||
||||Laura Musco||
## **harity No 182842 ounts CC16a**
**31st March 2022**
**Total funds Last year**
**to the nearest £ to the nearest £**
**----- Start of picture text -----**
6,541 17,102
5,000 12,500
34,510 10,219
5,662 - 160
21 80
14,585 2,767
3,282 -
69,601 42,508
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- -
69,601 42,508
42,753 27,474
28,646 31,177
4,198 1,033
882 69
76,479 59,753
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
76,479 59,753
- 6,878 - 17,245
- -
51,315 68,560
44,437 51,315
**----- End of picture text -----**
**----- Start of picture text -----**
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
19,232 -
- -
19,232 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
Current value
Cost (optional)
(optional)
- -
Current value
Cost (optional)
(optional)
660
5,306
380
739
703
616
250
Amount due When due
(optional) (optional)
-
Date of
Name
approval
5th July 2022
5th July 2022
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name The Haslemere Youth Hub **members of On accounts for the year** 31 March 2022 **Charity no** 1182842 **ended (if any) Set out on pages** 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/ 03/ 2022.**
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
|||||||||
|---|---|---|---|---|---|---|---|
|**Signed:**||||**Date:**||8 September 2022||
|||||||||
|||||||||
|**Name:**||Richard Lyon||||||
|||||||||
|**ssional**||||||||
|**or body**||||||||
|**(if any):**||||||||
|||||||||
|||||||||
**Relevant professional qualification(s) or body (if any):**
**Address:** Verwood Cypress Way Grayshott GU26 6EZ
**Section B Disclosure**
1
**October 2018**
**IER**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**