2021-03-31-accounts

Trustees’ Annual Report for the period

From: 1[st] April 2020 to 31[st] March 2021

Charity name: The Haslemere Youth Hub

Charity registration number: 1182842

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In accordance with the charity’s lease with Waverley Borough Council the permitted use of the building is as a “youth centre and associated café to include community activities taking place at the property for the benefit of the local community including both those provided directly by the Tenant _(Haslemere Youth Hub)_and those permitted by it.” Users are, therefore, limited to clubs/organisations that provide activities/facilities/advice for youths up to the age of 18 years old. But in relation to a young person with Special Educational Needs this is increased to 25 years old as the Children and Families Act 2014 defines a ‘young person’ as being aged 16-25.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	During this year the Trustees have had regard to the Charity Commission’s guidance on public benefit in providing a facility for the children and young people of Haslemere, and its surrounding area as there is no similar facility available. These activities have been curtailed due to Government Covid-19 restrictions on the opening of community buildings.

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Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The building was closed for several months during this year, so volunteers were either not needed or unable to be in the building. This was all due to Government restrictions on Covid-19 opening of community buildings.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	There are about 30 community clubs/organisations that provide a multitude of activities/facilities/advice. Unfortunately, these were all curtailed due to Government restrictions on Covid-19. However, early in the next financial year we are able to open the facilities more and users are already booking and enquiring about the availability of room hire.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The main objectives, during what has been a very difficult year for everyone, were to: 1. refurbish the kitchen as it fell within the charity’s responsibilities with the landlord. Practically this was made easier by having Covid restrictions which only allowed take-aways from the café and fewer users in the building. 2. provide support via CAMHS for young people struggling with their mental health.
Performance of fundraising activities against objectives set	Para 1.41	The charity was unable to hold fundraising activities this year. However, it successfully applied for the following grants:

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		A Covid Discretionary grant from the Borough Council and A Revenue grant from the Town Council towards rent payable.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Considering the fact that trading income was, inevitably, much lower than the previous year the trustees feel the charity is in as good a financial position as could be hoped. As well as the above grants the charity was fortunate to receive a total of £17,102 in donations. £2,000 of which is specifically for improving the toilet facilities. In line with the charity’s lease, and maintenance responsibilities, rent on the building was due to be paid from May 2020. The landlord waived the rent payable from May-August, due to the 1stCovid lockdown, so in this year the charity has paid 50% of the total rent due. There were sufficient funds to be able to completely refurbish the kitchen. The landlord has given permission to defer refurbishment of the toilet facilities for up to 2 years. It is hoped this will be done sooner rather than later.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Restricted Funds are held for: specifics mentioned in donations received known large expenditure that is due to be incurred
Amount of reserves held	Para 1.22	Overheads (inc rent/utilities/re-dec) 14,500 Staff 10,000 Projects2,823 TOTAL £27,323 In addition to these Restricted Funds there was £23,992 in Unrestricted Funds.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the	Para 1.23	None are currently foreseen but, as was necessary during this year, Government

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charity continuing as a going concern

Covid-19 restrictions did impact the operation of the building. The trustees are aware that effort needs to be put into returning to the very successful first 6-months of full operation from Sept 2019 to March 2020.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s funds come from: hirers of the various studios/rooms in the building donations from supporters grants to complete specific projects monies raised from The Hub’s own fund-raising activities
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The Haslemere Hub could only open to hirers for about 3 months’ of this year. That was scaled down with restrictions on numbers able to attend each group/class and the café not being able to fully function.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The four trustees were appointed as being known to have an interest in providing a youth facility. The chairman and honorary treasurer were appointed at the first meeting of trustees on 12thMay 2019. There is no limit to the number of trustees that may be appointed.

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Additional information (optional)

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	As well as the four trustees there are two part-time managers who are responsible for the day-to-day usage of the building by hirers, the running of the building and the associated users’ café. There is one further worker who assists with youth activities and running the café. All three are self-employed. They are all also DBS checked and have undertaken courses in first aid, chaperoning, counselling, safeguarding, and Level 2 for Food Safety and Hygiene for Catering.
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	The Haslemere Youth Hub
Other name the charity uses	N/A
Registered charity number	1182842
Charity’s principal address	St Christopher’s Road Haslemere Surrey GU27 1DQ

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Carole King	Chairman
	Laura Musco	Hon Treasurer
	James Edwards
	Alison Rose

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Corporate trustees – names of the directors at the date the report was approved

Director name NONE

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Carole King
Laura Musco
James Edwards
Alison Rose

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
NONE
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

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Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Carole King	Laura Musco
	Chair	Treasurer
	18thMay 2021
	18thMay 2021

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Charity Name			Charity No
THE HASLEMERE	YOUTH HUB		1182842
Receipts andpayments accounts				CC16a
For the period from	1st April 2020	To	31st March 2021

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 3,412 - 10,219 - 160 80 2,767 - 16,318 - - - 16,318 11,191 30,070 1,033 69 42,363 - - - 42,363 - 26,045 9,334 40,703 23,992	Restricted funds to the nearest £ 13,690 12,500 26,190 - - - 26,190 16,283 1,107 17,390 - - - 17,390 8,800 - 9,334 27,857 27,323	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 17,102 12,500 10,219 - 160 80 2,767 - 42,508 - - -		Last year to the nearest £
Donations	3,412					52,433
Grants	-					11,466
Room hire	10,219					27,616
Partyhire	- 160					3,502
Advertising	80					620
Café	2,767					20,126
Activities	-					1,517
Sub total(Gross income for AR)	16,318					117,280
A2 Asset and investment sales, (see table).
	-
	-					-
~~Sub total~~	-					-
Total receipts A3 Payments
				42,508		117,280
				27,474 31,177 1,033 69 59,753 - - - 59,753 - 17,245
Administration	11,191					24,790
Property	30,070					17,333
Café	1,033					6,117
Activities	69					480
**Sub total **	42,363					48,720
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
						48,720
	- 26,045	8,800	-	- 17,245		68,560
	9,334	- 9,334	-	-
	40,703	27,857	-	68,560		-
	23,992	27,323	-	51,315		68,560

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R&P Accounts

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B2 Other monetary assets B3 Investment assets B5 Liabilities Signed by one or two trustees on behalf of all the trustees B1 Cash funds B4 Assets retained for the charity’s own use	Kitchen Café Office Sports/activities equipment Computer Room General Garden None Signature Details CAF Bank Cash held Details Total cash funds (agree balances with receipts and payments account(s)) None Details Details None Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 23,870 27,323 122 - 23,992 27,323 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) 1,600 8,354 950 2,076 1,459 1,995 626 Fund to which liability relates Amount due (optional) - Print Name Carole King Laura Musco	Endowment funds to nearest £
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			Current value (optional)
			-
			Current value (optional)
			960
			5,012
			570
			1,246
			875
			1,217
			376
			When due (optional)
			Date of approval
		Carole King	18th May 2021
		Laura Musco	18th May 2021

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R&P Accounts

CHARITY COMMISSION FOR ENGLAND AND WALES ' Independent examiner's report on the accounts Soctlon A Indopendent Examlner's Report Report to the trustsesl membors of On accounts for the year end•d 31 MFXPCIA Charlty no {if any) S•t out on pag•s I report to the trustees on my examination of the accounts of the above charily I'the Trust'l for the year ended Responslbllltles and As the charity trustees of the Trust, you ar8 r8sponsib18 for the preparation of basls of report the accounts in accordance with the requirements of the Charitl8sAct 2011 {"the Act"). I report in respect of my examinalion of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions givan by thé Charity Commission under sedion 145{51{b) of tho Act. I have completed my examination. I confirm that no ma18rial matters have come to my attention in conn8Ction with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting re¢ords Independent •xamin•r's statsmant I have no conc8rns and have Come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of Ihe accounts to be reached. Ple8se delete Ihe words in the brackets if they do not apply. Slgned: Date: I ItJ£l Name: Lgc) Relevant professional quallflcatlon(s) or body lif any): IER October 2018

Address: J&IUoDfJ LYt4EqS a￿A￿E40￿, IQE b k)EL Section B Disclosure Only complete if the examiner need5 to highlight matters of concern (see CC32. Independent 8xamination of charity accounts.. direction5 and guidance for examinefs). Glve here brief details of any items that the •xamin•r wlsh•s to disclosa. IER October 2018