## **Trustees’ Annual Report for the period** **From: 1[st] April 2020 to 31[st] March 2021** **Charity name: The Haslemere Youth Hub** **Charity registration number: 1182842** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To help young people, especially but not
exclusively through leisure time activities,
so as to develop their capabilities that they
may grow to full maturity as individuals and
members of society.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In accordance with the charity’s lease with
Waverley Borough Council the permitted
use of the building is as a “youth centre and
associated café to include community
activities taking place at the property for the
benefit of the local community including
both those provided directly by the Tenant
_(Haslemere Youth Hub)_and those
permitted by it.” Users are, therefore,
limited to clubs/organisations that provide
activities/facilities/advice for youths up to
the age of 18 years old. But in relation to a
young person with Special Educational
Needs this is increased to 25 years old as
the Children and Families Act 2014 defines
a ‘young person’ as being aged 16-25.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|During this year the Trustees have had
regard to the Charity Commission’s
guidance on public benefit in providing a
facility for the children and young people of
Haslemere, and its surrounding area as
there is no similar facility available.
These activities have been curtailed due to
Government Covid-19 restrictions on the
opening of community buildings.| Page **1** of **7** ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The building was closed for several months
during this year, so volunteers were either
not needed or unable to be in the building.
This was all due to Government restrictions
on Covid-19 opening of community
buildings.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|There are about 30 community
clubs/organisations that provide a multitude
of activities/facilities/advice. Unfortunately,
these were all curtailed due to Government
restrictions on Covid-19. However, early in
the next financial year we are able to open
the facilities more and users are already
booking and enquiring about the availability
of room hire.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The main objectives, during what has been
a very difficult year for everyone, were to:
1. refurbish the kitchen as it fell within the
charity’s responsibilities with the
landlord. Practically this was made
easier by having Covid restrictions
which only allowed take-aways from the
café and fewer users in the building.
2. provide support via CAMHS for young
people struggling with their mental
health.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The charity was unable to hold fundraising
activities this year. However, it
successfully applied for the following
grants:| Page **2** of **7** |||A Covid Discretionary grant from the
Borough Council and
A Revenue grant from the Town Council
towards rent payable.| |---|---|---| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Considering the fact that trading income was,
inevitably, much lower than the previous year
the trustees feel the charity is in as good a
financial position as could be hoped. As well
as the above grants the charity was fortunate
to receive a total of £17,102 in donations.
£2,000 of which is specifically for improving
the toilet facilities.
In line with the charity’s lease, and
maintenance responsibilities, rent on the
building was due to be paid from May 2020.
The landlord waived the rent payable from
May-August, due to the 1stCovid lockdown,
so in this year the charity has paid 50% of the
total rent due. There were sufficient funds to
be able to completely refurbish the kitchen.
The landlord has given permission to defer
refurbishment of the toilet facilities for up to 2
years. It is hoped this will be done sooner
rather than later.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Restricted Funds are held for:
specifics mentioned in donations received
known large expenditure that is due to be
incurred| |Amount of reserves held|Para 1.22|Overheads (inc rent/utilities/re-dec) 14,500
Staff 10,000
Projects2,823
**TOTAL £27,323**
In addition to these Restricted Funds there
was £23,992 in Unrestricted Funds.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the|Para 1.23|None are currently foreseen but, as was
necessary during this year, Government| Page **3** of **7** charity continuing as a going concern Covid-19 restrictions did impact the operation of the building. The trustees are aware that effort needs to be put into returning to the very successful first 6-months of full operation from Sept 2019 to March 2020. ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s funds come from:
hirers of the various studios/rooms in
the building
donations from supporters
grants to complete specific projects
monies raised from The Hub’s own
fund-raising activities| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The Haslemere Hub could only open to
hirers for about 3 months’ of this year.
That was scaled down with restrictions on
numbers able to attend each group/class
and the café not being able to fully function.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The four trustees were appointed as being
known to have an interest in providing a
youth facility. The chairman and honorary
treasurer were appointed at the first
meeting of trustees on 12thMay 2019.
There is no limit to the number of trustees
that may be appointed.| Page **4** of **7** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|As well as the four trustees there are two
part-time managers who are responsible for
the day-to-day usage of the building by
hirers, the running of the building and the
associated users’ café. There is one
further worker who assists with youth
activities and running the café. All three
are self-employed. They are all also DBS
checked and have undertaken courses in
first aid, chaperoning, counselling,
safeguarding, and Level 2 for Food Safety
and Hygiene for Catering.| |Relationship with any
related parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|The Haslemere Youth Hub| |---|---| |Other name the charity uses|N/A| |Registered charity number|1182842| |Charity’s principal address|St Christopher’s Road
Haslemere
Surrey
GU27 1DQ| ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Carole King|Chairman||| ||Laura Musco|Hon Treasurer||| ||James Edwards|||| ||Alison Rose|||| Page **5** of **7** Corporate trustees – names of the directors at the date the report was approved **Director name** NONE Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Carole King||| |Laura Musco||| |James Edwards||| |Alison Rose||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**| |---|---|---| |NONE||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A Page **6** of **7** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Carole King|Laura Musco| ||
Chair|Treasurer| ||18thMay 2021|| ||18thMay 2021|| Page **7** of **7** |**Charity Name**|||**Charity No**|| |---|---|---|---|---| |**THE HASLEMERE**|**YOUTH HUB**||**1182842**|| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|**1st April 2020**|**To**|**31st March 2021**|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,412**
**-**
**10,219**
**- 160**
**80**
**2,767**
**-**

**16,318**
**-**
**-**
**-**
**16,318**
**11,191**
**30,070**
**1,033**
**69**
**42,363**
**-**
**-**
**-**
**42,363**
**- 26,045**
**9,334**
**40,703**
**23,992**|**Restricted**
**funds**
**to the nearest £**
**13,690**
**12,500**
**26,190**
**-**
**-**
**-**
**26,190**
**16,283**
**1,107**
**17,390**
**-**
**-**
**-**
**17,390**
**8,800**
**- 9,334**
**27,857**
**27,323**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**17,102**
**12,500**
**10,219**
**- 160**
**80**
**2,767**
**-**
**42,508**
**-**
**-**
**-**||**Last year**
**to the nearest £**| |Donations|**3,412**|||||**52,433**| |Grants|**-**|||||**11,466**| |Room hire|**10,219**|||||**27,616**| |Partyhire|**- 160**|||||**3,502**| |Advertising|**80**|||||**620**| |Café|**2,767**|||||**20,126**| |Activities|**-**|||||**1,517**| |**_Sub total_**_(Gross income for_
_AR)_|
**16,318**|||||**117,280**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||**42,508**||**117,280**| |||||**27,474**
**31,177**
**1,033**
**69**
**59,753**
**-**
**-**
**-**
**59,753**

**- 17,245**||| |Administration|**11,191**|||||**24,790**| |Property|**30,070**|||||**17,333**| |Café|**1,033**|||||**6,117**| |Activities|**69**|||||**480**| |**_Sub total_ **|**42,363**|||||**48,720**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**48,720**| |||||||| ||**- 26,045**|**8,800**|**-**|
**- 17,245**||**68,560**| ||**9,334**|**- 9,334**|**-**|**-**||| ||**40,703**|**27,857**|**-**|**68,560**||**-**| ||**23,992**|**27,323**|**-**|**51,315**||**68,560**| Page 1 R&P Accounts |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**|Kitchen
Café
Office
Sports/activities equipment
Computer Room
General
Garden
None
Signature
**Details**
CAF Bank
Cash held
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
**Details**
None
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**23,870**
**27,323**
**122**
**-**
**23,992**
**27,323**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
1,600
8,354
950
2,076
1,459
1,995
626
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Carole King
Laura Musco|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||960| ||||5,012| ||||570| ||||1,246| ||||875| ||||1,217| ||||376| ||||**When due**
**(optional)**| ||||| ||||| ||||Date of
approval| |||Carole King|18th May 2021| |||Laura Musco|18th May 2021| Page 2 R&P Accounts CHARITY COMMISSION FOR ENGLAND AND WALES ' Independent examiner's report on the accounts Soctlon A Indopendent Examlner's Report Report to the trustsesl membors of On accounts for the year end•d 31 MFXPCIA Charlty no {if any) S•t out on pag•s I report to the trustees on my examination of the accounts of the above charily I'the Trust'l for the year ended Responslbllltles and As the charity trustees of the Trust, you ar8 r8sponsib18 for the preparation of basls of report the accounts in accordance with the requirements of the Charitl8sAct 2011 {"the Act"). I report in respect of my examinalion of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions givan by thé Charity Commission under sedion 145{51{b) of tho Act. I have completed my examination. I confirm that no ma18rial matters have come to my attention in conn8Ction with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting re¢ords Independent •xamin•r's statsmant I have no conc8rns and have Come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of Ihe accounts to be reached. Ple8se delete Ihe words in the brackets if they do not apply. Slgned: Date: I ItJ£l Name: Lgc) Relevant professional quallflcatlon(s) or body lif any): IER October 2018 Address: J&IUoDfJ LYt4EqS a￿A￿E40￿, IQE b k)EL Section B Disclosure Only complete if the examiner need5 to highlight matters of concern (see CC32. Independent 8xamination of charity accounts.. direction5 and guidance for examinefs). Glve here brief details of any items that the •xamin•r wlsh•s to disclosa. IER October 2018